Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA13.1adopted
Solicitation Issued: November 1, 2022 Solicitation Closed: December 5, 2022 Number of Addenda Issued: Six (6) Number of Bids: Four (4) Table 2: Summary of Bids Received for Ariba Document Number 3682536087 Supplier Name CCxA Architectes Paysagistes Inc. DTAH** Lemay CO Inc. Public Work ** Pursuant to the Request for Proposal document the contract award value includes contingency Range of Scores: 76.25 to 86.69.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 2, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Ariba Document Number 3682536087, Contract Number 22-PFR-165 Description: Provide Landscape Architectural Professional and Technical Services to design and administer construction of two new parks at 10 Ordnance Street and 801 Wellington Street West during the contract term of 2023 to 2025. Recommended Supplier: DTAH Contract Award Value: $724,537 net of all applicable taxes and charges $818,727 including HST and all applicable charges $737,289 net of HST recoveries Contract is expected to start following the date of award and end by December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Ariba Document Number 3682536087, Contract Number 22-PFR-165 Description: Provide Landscape Architectural Professional and Technical Services to design and administer construction of two new parks at 10 Ordnance Street and 801 Wellington Street West during the contract term of 2023 to 2025. Recommended Supplier: DTAH Contract Award Value: $724,537 net of all applicable taxes and charges $818,727 including HST and all applicable charges $737,289 net of HST recoveries Contract is expected to start following the date of award and end by December 31, 2025.
BA13.2adopted
Solicitation Issued: December 22, 2022 Solicitation Closed: January 9, 2023 Number of Addenda Issued: none Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price BIDDER Bid Price (excluding HST) Vaco LLC doing business as MorganFranklin Cyber $1,484,510.60 CDW Canada Inc $1,519,267.00 Keverest Technologies Inc $1,530,775.97
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 2, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3799036717 Description: For ProcessUnity Licenses for the City of Toronto's Office of the Chief Information Security Officer for a period of two (2) years from the date of Award with an option in favour of the City to extend the agreement on the same terms and conditions for up to three (3) consecutive one (1) year periods. Note: Should the option(s) be exercised, then the Chief Information Security Officer will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Vaco LLC doing business as MorganFranklin Cyber Contract Award Value: $735,980 net of all applicable taxes and charges $831,657 including HST and all applicable charges $748,933 net of HST recoveries Contract is expected to start on February 1, 2023 and end on January 31, 2025. Option Year 1 (February 1, 2025 to January 31, 2026) $237,440 net of all applicable taxes and charges $268,307 including HST and all applicable charges $241,619 net of HST recoveries Option Year 2 (February 1, 2026 to January 31, 2027) $249,312 net of all applicable taxes and charges $281,723 including HST and all applicable charges $253,700 net of HST recoveries Option Year 3 (February 1, 2027 to January 31, 2028) $261,779 net of all applicable taxes and charges $295,810 including HST and all applicable charges $266,386 net of HST recoveries The total potential contract award including all optional periods is $1,484,511 net of all applicable taxes and charges, $1,677,497 including all applicable taxes and charges. The total potential cost to the City is $1,510,638 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3799036717 Description: For ProcessUnity Licenses for the City of Toronto's Office of the Chief Information Security Officer for a period of two (2) years from the date of Award with an option in favour of the City to extend the agreement on the same terms and conditions for up to three (3) consecutive one (1) year periods. Note: Should the option(s) be exercised, then the Chief Information Security Officer will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Vaco LLC doing business as MorganFranklin Cyber Contract Award Value: $735,980 net of all applicable taxes and charges $831,657 including HST and all applicable charges $748,933 net of HST recoveries Contract is expected to start on February 1, 2023 and end on January 31, 2025. Option Year 1 (February 1, 2025 to January 31, 2026) $237,440 net of all applicable taxes and charges $268,307 including HST and all applicable charges $241,619 net of HST recoveries Option Year 2 (February 1, 2026 to January 31, 2027) $249,312 net of all applicable taxes and charges $281,723 including HST and all applicable charges $253,700 net of HST recoveries Option Year 3 (February 1, 2027 to January 31, 2028) $261,779 net of all applicable taxes and charges $295,810 including HST and all applicable charges $266,386 net of HST recoveries The total potential contract award including all optional periods is $1,484,511 net of all applicable taxes and charges, $1,677,497 including all applicable taxes and charges. The total potential cost to the City is $1,510,638 net of HST recoveries.
BA13.3adopted
Solicitation Issued: April 22, 2022 Solicitation Closed: May 20, 2022 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2 : Summary of Bids Received Supplier Name A.O. Shingler & Co. Ltd Sterling Bailiffs Inc. S Wilson & Co. Bailiffs Ltd Range of Scores: 86.48 to 98.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 1, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Ariba Document Number 3439085144 Description: Provision of contracted professional Bailiff Collection Service's necessary for the collection of outstanding Property Tax, for a one (1) year period from the date of award, with the option to renew for four (4) additional separate one-year periods Recommended Supplier: S.Wilson & Co. Bailiffs Ltd Sterling Bailiffs Inc. A.O Shingler & Co. Ltd Contract Award Value: S.Wilson & Co. Bailiffs Ltd $666,666 net of all applicable taxes and charges $753,332 including HST and all applicable charges Contract is expected to start from the date of award and end on December 31, 2023. Option Year 1 (January 1, 2024 to December 31, 2024) $666,666 net of all applicable taxes and charges. $753,332 including HST and all applicable charges Option Year 2 (January 1, 2025 to December 31, 2025) $666,666 net of all applicable taxes and charges. $753,332 including HST and all applicable charges Option Year 3 (January 1, 2026 to December 31, 2026) $666,666 net of all applicable taxes and charges. $753,332 including HST and all applicable charges Option Year 4: (January 1, 2027 to December 31, 2027) $666,666 net of all applicable taxes and charges. $753,332 including HST and all applicable charges The total potential award including all option years for S.Wilson & Co. Bailiffs Ltd is $3,766,660 including all applicable taxes and charges and $3,333,330 for net of all applicable taxes and charges. Sterling Bailiffs Inc. $666,666 net of all applicable taxes and charges. $753,333 including HST and all applicable charges Contract is expected to start from the date of award and end on December 31, 2023. Option Year 1 (January 1, 2024 to December 31, 2024) $666,666 net of all applicable taxes and charges. $753,333 including HST and all applicable charges Option Year 2 (January 1, 2025 to December 31, 2025) $666,666 net of all applicable taxes and charges. $753,333 including HST and all applicable charges Option Year 3 (January 1, 2026 to December 31, 2026) $666,666 net of all applicable taxes and charges. $753,333 including HST and all applicable charges Option Year 4 (January 1, 2027 to December 31, 2027) $666,666 net of all applicable taxes and charges. $753,333 including HST and all applicable charges The total potential award, including the option year for Sterling Bailiffs Inc. is $3,766,660 including all applicable taxes and charges and $3,333,330 for net of all applicable taxes and charges. A.O Shingler & Co. Ltd $666,666 net of all applicable taxes and charges. $753,333 including HST and all applicable charges Contract is expected to start from the date of award and end on December 31, 2023. Option Year 1 (January 1, 2024 to December 31, 2024) $666,666 net of all applicable taxes and charges. $753,333 including HST and all applicable charges Option Year 2 (January 1, 2025 to December 31, 2025) $666,666 net of all applicable taxes and charges. $753,333 including HST and all applicable charges Option Year 3 (January 1, 2026 to December 31, 2026) $666,666 net of all applicable taxes and charges. $753,333 including HST and all applicable charges Option Year 4 (January 1, 2027 to December 31, 2027) $666,666 net of all applicable taxes and charges. $753,333 including HST and all applicable charges The total potential award, including the option year for A.O. Shingler & Co. Ltd is $3,766,666 including all applicable taxes and charges and $3,333,330 for net of all applicable taxes and charges. The total potential contract award identified in this report for all contracts is $9,999,990 net of all applicable taxes and charges and $11,299,999 including all applicable taxes and charges. The total potential cost to the City for all contracts is $0.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Ariba Document Number 3439085144 Description: Provision of contracted professional Bailiff Collection Service's necessary for the collection of outstanding Property Tax, for a one (1) year period from the date of award, with the option to renew for four (4) additional separate one-year periods Recommended Supplier: S.Wilson & Co. Bailiffs Ltd Sterling Bailiffs Inc. A.O Shingler & Co. Ltd Contract Award Value: S.Wilson & Co. Bailiffs Ltd $666,666 net of all applicable taxes and charges $753,332 including HST and all applicable charges Contract is expected to start from the date of award and end on December 31, 2023. Option Year 1 (January 1, 2024 to December 31, 2024) $666,666 net of all applicable taxes and charges. $753,332 including HST and all applicable charges Option Year 2 (January 1, 2025 to December 31, 2025) $666,666 net of all applicable taxes and charges. $753,332 including HST and all applicable charges Option Year 3 (January 1, 2026 to December 31, 2026) $666,666 net of all applicable taxes and charges. $753,332 including HST and all applicable charges Option Year 4: (January 1, 2027 to December 31, 2027) $666,666 net of all applicable taxes and charges. $753,332 including HST and all applicable charges The total potential award including all option years for S.Wilson & Co. Bailiffs Ltd is $3,766,660 including all applicable taxes and charges and $3,333,330 for net of all applicable taxes and charges. Sterling Bailiffs Inc. $666,666 net of all applicable taxes and charges. $753,333 including HST and all applicable charges Contract is expected to start from the date of award and end on December 31, 2023. Option Year 1 (January 1, 2024 to December 31, 2024) $666,666 net of all applicable taxes and charges. $753,333 including HST and all applicable charges Option Year 2 (January 1, 2025 to December 31, 2025) $666,666 net of all applicable taxes and charges. $753,333 including HST and all applicable charges Option Year 3 (January 1, 2026 to December 31, 2026) $666,666 net of all applicable taxes and charges. $753,333 including HST and all applicable charges Option Year 4 (January 1, 2027 to December 31, 2027) $666,666 net of all applicable taxes and charges. $753,333 including HST and all applicable charges The total potential award, including the option year for Sterling Bailiffs Inc. is $3,766,660 including all applicable taxes and charges and $3,333,330 for net of all applicable taxes and charges. A.O Shingler & Co. Ltd $666,666 net of all applicable taxes and charges. $753,333 including HST and all applicable charges Contract is expected to start from the date of award and end on December 31, 2023. Option Year 1 (January 1, 2024 to December 31, 2024) $666,666 net of all applicable taxes and charges. $753,333 including HST and all applicable charges Option Year 2 (January 1, 2025 to December 31, 2025) $666,666 net of all applicable taxes and charges. $753,333 including HST and all applicable charges Option Year 3 (January 1, 2026 to December 31, 2026) $666,666 net of all applicable taxes and charges. $753,333 including HST and all applicable charges Option Year 4 (January 1, 2027 to December 31, 2027) $666,666 net of all applicable taxes and charges. $753,333 including HST and all applicable charges The total potential award, including the option year for A.O. Shingler & Co. Ltd is $3,766,666 including all applicable taxes and charges and $3,333,330 for net of all applicable taxes and charges. The total potential contract award identified in this report for all contracts is $9,999,990 net of all applicable taxes and charges and $11,299,999 including all applicable taxes and charges. The total potential cost to the City for all contracts is $0.
BA13.4adopted
Solicitation Issued: September 21, 2022 Solicitation Closed: November 14, 2022 Number of Addenda Issued: Six (6) Number of Bids: Four (4) Table 2: Summary of Bids Received for Ariba Document Number 3625142744 Supplier Name AECOM Canada Ltd. CIMA CANADA INC.* GHD Limited WSP Canada Inc. *Pursuant to the Request for Proposal document the contract award value includes contingency. Range of Scores: 79.08 - 66.02
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 2, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Ariba Document No. 3625142744, Contract Number RFP-22ECS-MI-03HC Description: Highland Creek Treatment Plant Security Study Recommended Supplier: CIMA Canada Inc. Contract Award Value: $520,856 net of all applicable taxes and charges $588,567 including HST and all applicable charges $530,023 net of HST recoveries Contract is expected to start on the date of award and end on August 1, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Ariba Document No. 3625142744, Contract Number RFP-22ECS-MI-03HC Description: Highland Creek Treatment Plant Security Study Recommended Supplier: CIMA Canada Inc. Contract Award Value: $520,856 net of all applicable taxes and charges $588,567 including HST and all applicable charges $530,023 net of HST recoveries Contract is expected to start on the date of award and end on August 1, 2024.