The filed record
Award of Ariba Document Number 3754618822 to Joerns Healthcare Canada Inc. for the non-exclusive Supply, Delivery and Warranty of Resident Bed Parts, Control Units and Bed Remotes for Seniors Services and Long Term Care Division
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The decision
2023-02-15 · Bid Award Panel · adopted
As filed
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 9, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3754618822 Description: For the non-exclusive supply, delivery and warranty of Resident Bed Parts, Control Units and Bed Remotes for Seniors Services and Long-Term Care Division for a period of one (1) year, with the option to renew the contract for four (4) additional one (1) year period.
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Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Joerns Healthcare Canada Inc. Contract Award Value: $399,651 net of all applicable taxes and charges $451,606 including HST and all applicable charges $406,685 net of HST recoveries Contract is expected to start on Date of Award and end on January 31, 2024. Option Year 1 (February 1, 2024 to January 31, 2025) $411,641 net of all applicable taxes and charges $465,154 including HST and all applicable charges $418,886 net of HST recoveries Option Year 2 (February 1, 2025 to January 31, 2026) $423,990 net of all applicable taxes and charges $479,109 including HST and all applicable charges $431,452 net of HST recoveries Option Year 3 (February 1, 2026 to January 31, 2027) $436,710 net of all applicable taxes and charges $493,482 including HST and all applicable charges $444,396 net of HST recoveries Option Year 4 (February 1, 2027 to January 31, 2028) $449,811 net of all applicable taxes and charges $508,286 including HST and all applicable charges $457,728 net of HST recoveries The total potential contract award including all option years is $2,397,639 including all applicable taxes and charges and $2,121,804 net of all applicable taxes and charges. The potential cost to the City including all option years is $2,159,148 net of HST recoveries. The above cost calculations reflect a contingency allowance of $36,331.95 for a total of 10 percent of total amount and a 3 percent consumer price index adjustment applied annually to the yearly cost after the initial one (1) year period.
On the agenda
As the city filed it
Solicitation Issued: November 25, 2022 Solicitation Closed: December 20, 2022 Number of Addenda Issued: Three (3) Number of Bids: One (1) Table 2: Summary of Bids including bid price Supplier Name Bid Price (Excluding H.S.T) Joerns Healthcare Canada Inc. * $363,319.50 * Pursuant to the Request for Quotation document the contract award value includes contingency
Staff recommended
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3754618822 Description: For the non-exclusive supply, delivery and warranty of Resident Bed Parts, Control Units and Bed Remotes for Seniors Services and Long-Term Care Division for a period of one (1) year, with the option to renew the contract for four (4) additional one (1) year period.
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Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Joerns Healthcare Canada Inc. Contract Award Value: $399,651 net of all applicable taxes and charges $451,606 including HST and all applicable charges $406,685 net of HST recoveries Contract is expected to start on Date of Award and end on January 31, 2024. Option Year 1 (February 1, 2024 to January 31, 2025) $411,641 net of all applicable taxes and charges $465,154 including HST and all applicable charges $418,886 net of HST recoveries Option Year 2 (February 1, 2025 to January 31, 2026) $423,990 net of all applicable taxes and charges $479,109 including HST and all applicable charges $431,452 net of HST recoveries Option Year 3 (February 1, 2026 to January 31, 2027) $436,710 net of all applicable taxes and charges $493,482 including HST and all applicable charges $444,396 net of HST recoveries Option Year 4 (February 1, 2027 to January 31, 2028) $449,811 net of all applicable taxes and charges $508,286 including HST and all applicable charges $457,728 net of HST recoveries The total potential contract award including all option years is $2,397,639 including all applicable taxes and charges and $2,121,804 net of all applicable taxes and charges. The potential cost to the City including all option years is $2,159,148 net of HST recoveries. The above cost calculations reflect a contingency allowance of $36,331.95 for a total of 10 percent of total amount and a 3 percent consumer price index adjustment applied annually to the yearly cost after the initial one (1) year period.
On the record
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