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Bid Award Panel · 2023-03-08 · 2023.BA17.3

The filed record

Award of Ariba Document Number 3617737427 to Neptune Security Services Inc. for Security Guard Services at Various City of Toronto Parks

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The decision

2023-03-08 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 2, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3617737427 Description: For the provision of Security Guard Services at various City of Toronto Parks for Corporate Real Estate Management, Corporate Security Section from Date of Award for a period of one (1) year, with the option to extend the agreement on the same terms and conditions for three (3) additional separate one (1) year periods.

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Should the option(s) be exercised, the Executive Director, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions Recommended Supplier: Neptune Security Services Inc. Contract Award Value: $2,397,956 net of all applicable taxes and charges $2,709,690 including HST and all applicable charges $2,440,160 net of HST recoveries Contract is expected to start on date of award and end on February 29, 2024. Option Year 1 (March 1, 2024 to February 28, 2025) $2,469,895 net of all applicable taxes and charges $2,790,981 including HST and all applicable charges $2,513,365 net of HST recoveries Option Year 2 (March 1, 2025 to February 28, 2026) $2,543,992 net of all applicable taxes and charges $2,874,710 including HST and all applicable charges $2,588,766 net of HST recoveries Option Year 3 (March 1, 2026 to February 28, 2027) $2,620,311 net of all applicable taxes and charges $2,960,952 including HST and all applicable charges $2,666,429 net of HST recoveries The total potential contract award including all option years is $11,336,333 including HST and all applicable charges and $10,032,153 net of all applicable taxes and charges. The total potential cost to the City including all option years is $10,208,719 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.

On the agenda

As the city filed it

Solicitation Issued: August 24, 2022 Solicitation Closed: September 23, 2022 Number of Addenda Issued: One (1) Number of Bids: Fourteen (14) Table 2: Summary of Bids Received for Request for Proposal Ariba Document Number 3617737427 Supplier Name Blackbird Security Inc. * Cannon Security and Patrol Services Limited ** Garda Canada Security Corporation Group Nzinga Property Management Inc.* Heathrow Security Ltd * Infiniguard Security & Protection Services Inc.* Logixx Security Inc.

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** Neptune Security Services Inc. O.B.N. Security and Investigative ** Safety First Security Services Inc. ** Synergy Protection Group Inc. The West Egg Group Security Services Inc. Valguard Security Inc. World Guardian Inc. * * Supplier was found non-compliant with mandatory requirements ** Supplier failed to satisfy the minimum technical threshold of 56.25 points Range of Scores: 74.34 - 81.90 points

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3617737427 Description: For the provision of Security Guard Services at various City of Toronto Parks for Corporate Real Estate Management, Corporate Security Section from Date of Award for a period of one (1) year, with the option to extend the agreement on the same terms and conditions for three (3) additional separate one (1) year periods.

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Should the option(s) be exercised, the Executive Director, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions Recommended Supplier: Neptune Security Services Inc. Contract Award Value: $2,397,956 net of all applicable taxes and charges $2,709,690 including HST and all applicable charges $2,440,160 net of HST recoveries Contract is expected to start on date of award and end on February 29, 2024. Option Year 1 (March 1, 2024 to February 28, 2025) $2,469,895 net of all applicable taxes and charges $2,790,981 including HST and all applicable charges $2,513,365 net of HST recoveries Option Year 2 (March 1, 2025 to February 28, 2026) $2,543,992 net of all applicable taxes and charges $2,874,710 including HST and all applicable charges $2,588,766 net of HST recoveries Option Year 3 (March 1, 2026 to February 28, 2027) $2,620,311 net of all applicable taxes and charges $2,960,952 including HST and all applicable charges $2,666,429 net of HST recoveries The total potential contract award including all option years is $11,336,333 including HST and all applicable charges and $10,032,153 net of all applicable taxes and charges. The total potential cost to the City including all option years is $10,208,719 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.

    On the record

    The item as the City filed it

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