Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA17.1adopted
Solicitation Issued: November 24, 2022 Solicitation Closed: January 24, 2023 Number of Addenda Issued: Six (6) Number of Bids: Two (2) Table 2: Summary of Bids Received for Ariba Document Number 3741395991 Supplier Name Access Planning Ltd. Mott MacDonald Canada Limited
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 2, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3741395991 Description: Request for Proposal for the development of a city-wide Parking Strategy for the City of Toronto with associated supporting documents and services including Stakeholder and Public Engagement Plans, Interim Reports and a fulsome Parking Strategy. Recommended Supplier: Access Planning Ltd. Contract Award Value: $597,115 net of all applicable taxes and charges $674,740 including HST and all applicable charges $607,624 net of HST recoveries Contract is expected to start on March 22, 2023 and end on May 22, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3741395991 Description: Request for Proposal for the development of a city-wide Parking Strategy for the City of Toronto with associated supporting documents and services including Stakeholder and Public Engagement Plans, Interim Reports and a fulsome Parking Strategy. Recommended Supplier: Access Planning Ltd. Contract Award Value: $597,115 net of all applicable taxes and charges $674,740 including HST and all applicable charges $607,624 net of HST recoveries Contract is expected to start on March 22, 2023 and end on May 22, 2024.
BA17.2adopted
Call Issued: November 29, 2022 Call Closed: December 19, 2022 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids received including Bid Price Bidder Bid Price (including HST) Canadian Safety Equipment. $2,308,0445
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 2, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3751442498 Description: For the non-exclusive supply and delivery of Pacific R6V Dominator Multipurpose Helmets with Dynamic Sealed Ventilation System, Cresting and Rank with Accessories, to the City of Toronto's Toronto Paramedic Services Division, for a contract term beginning on March 01, 2023 and ending February 28, 2026, with the option to renew the Contract for one (1) additional separate two (2) years at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, the Chief of Toronto Paramedic Services and the Chief of Toronto Fire Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Canadian Safety Equipment Contract Award Value: $1,840,216 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,079,444 including HST and all applicable charges $1,872,604 net of HST recoveries Contract is expected to start on March 1, 2023, and end on February 28, 2026. Option Year 1: (March 01, 2026 - February 29, 2028) $712,930 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $805,611 including HST and all applicable charges $725,478 net of HST recoveries The total potential contract award including all option years is $2,885,055 including all applicable taxes and charges, and $2,553,146 net of all applicable taxes and charges. The total potential cost to the City including all option years is $2,598,082 net of HST recoveries. The above cost calculations for the option periods reflect an estimated three (3) percent Consumer Price Index percent increase applied annually to the annual cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3751442498 Description: For the non-exclusive supply and delivery of Pacific R6V Dominator Multipurpose Helmets with Dynamic Sealed Ventilation System, Cresting and Rank with Accessories, to the City of Toronto's Toronto Paramedic Services Division, for a contract term beginning on March 01, 2023 and ending February 28, 2026, with the option to renew the Contract for one (1) additional separate two (2) years at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, the Chief of Toronto Paramedic Services and the Chief of Toronto Fire Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Canadian Safety Equipment Contract Award Value: $1,840,216 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,079,444 including HST and all applicable charges $1,872,604 net of HST recoveries Contract is expected to start on March 1, 2023, and end on February 28, 2026. Option Year 1: (March 01, 2026 - February 29, 2028) $712,930 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $805,611 including HST and all applicable charges $725,478 net of HST recoveries The total potential contract award including all option years is $2,885,055 including all applicable taxes and charges, and $2,553,146 net of all applicable taxes and charges. The total potential cost to the City including all option years is $2,598,082 net of HST recoveries. The above cost calculations for the option periods reflect an estimated three (3) percent Consumer Price Index percent increase applied annually to the annual cost after the initial year.
BA17.3adopted
Solicitation Issued: August 24, 2022 Solicitation Closed: September 23, 2022 Number of Addenda Issued: One (1) Number of Bids: Fourteen (14) Table 2: Summary of Bids Received for Request for Proposal Ariba Document Number 3617737427 Supplier Name Blackbird Security Inc. * Cannon Security and Patrol Services Limited ** Garda Canada Security Corporation Group Nzinga Property Management Inc.* Heathrow Security Ltd * Infiniguard Security & Protection Services Inc.* Logixx Security Inc. ** Neptune Security Services Inc. O.B.N. Security and Investigative ** Safety First Security Services Inc. ** Synergy Protection Group Inc. The West Egg Group Security Services Inc. Valguard Security Inc. World Guardian Inc. * * Supplier was found non-compliant with mandatory requirements ** Supplier failed to satisfy the minimum technical threshold of 56.25 points Range of Scores: 74.34 - 81.90 points
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 2, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3617737427 Description: For the provision of Security Guard Services at various City of Toronto Parks for Corporate Real Estate Management, Corporate Security Section from Date of Award for a period of one (1) year, with the option to extend the agreement on the same terms and conditions for three (3) additional separate one (1) year periods. Should the option(s) be exercised, the Executive Director, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions Recommended Supplier: Neptune Security Services Inc. Contract Award Value: $2,397,956 net of all applicable taxes and charges $2,709,690 including HST and all applicable charges $2,440,160 net of HST recoveries Contract is expected to start on date of award and end on February 29, 2024. Option Year 1 (March 1, 2024 to February 28, 2025) $2,469,895 net of all applicable taxes and charges $2,790,981 including HST and all applicable charges $2,513,365 net of HST recoveries Option Year 2 (March 1, 2025 to February 28, 2026) $2,543,992 net of all applicable taxes and charges $2,874,710 including HST and all applicable charges $2,588,766 net of HST recoveries Option Year 3 (March 1, 2026 to February 28, 2027) $2,620,311 net of all applicable taxes and charges $2,960,952 including HST and all applicable charges $2,666,429 net of HST recoveries The total potential contract award including all option years is $11,336,333 including HST and all applicable charges and $10,032,153 net of all applicable taxes and charges. The total potential cost to the City including all option years is $10,208,719 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3617737427 Description: For the provision of Security Guard Services at various City of Toronto Parks for Corporate Real Estate Management, Corporate Security Section from Date of Award for a period of one (1) year, with the option to extend the agreement on the same terms and conditions for three (3) additional separate one (1) year periods. Should the option(s) be exercised, the Executive Director, Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions Recommended Supplier: Neptune Security Services Inc. Contract Award Value: $2,397,956 net of all applicable taxes and charges $2,709,690 including HST and all applicable charges $2,440,160 net of HST recoveries Contract is expected to start on date of award and end on February 29, 2024. Option Year 1 (March 1, 2024 to February 28, 2025) $2,469,895 net of all applicable taxes and charges $2,790,981 including HST and all applicable charges $2,513,365 net of HST recoveries Option Year 2 (March 1, 2025 to February 28, 2026) $2,543,992 net of all applicable taxes and charges $2,874,710 including HST and all applicable charges $2,588,766 net of HST recoveries Option Year 3 (March 1, 2026 to February 28, 2027) $2,620,311 net of all applicable taxes and charges $2,960,952 including HST and all applicable charges $2,666,429 net of HST recoveries The total potential contract award including all option years is $11,336,333 including HST and all applicable charges and $10,032,153 net of all applicable taxes and charges. The total potential cost to the City including all option years is $10,208,719 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.
BA17.4adopted
Solicitation Issued: October 27, 2022 Solicitation Closed: December 2, 2022 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Bid Price (excluding H.S.T.) COSAR GC PM $173,135 LIVING STONE PAINTING INC. $281,800 BROOK RESTORATION LTD. $1,340,990
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 1, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3261513648 Description: For the non-exclusive supply of all labour, equipment and material necessary for the Indoor and Outdoor Painting Services at various Hostel locations throughout the City of Toronto for Shelter, Support and Housing Administration, as and when required. The term of the Contract is to be for a period of one (1) year from the date of contract award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods. The option to renew is at the discretion of the City and will be subject to budget availability and Supplier's performance. Should the option(s) be exercised, the General Manager, Shelter, Support and Housing Administration will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: COSAR GC PM Contract Award Value: $173,135 net of all applicable taxes and charges $195,643 including HST and all applicable charges $176,182 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2023, with the option to renew for four (4) additional one-year periods. Option Year 1 - January 1, 2024 to December 31, 2024 $178,329 net of all applicable taxes and charges $201,512 including HST and all applicable charges $181,468 net of HST recoveries Option Year 2 - January 1, 2025 to December 31, 2025 $183,679 net of all applicable taxes and charges $207,557 including HST and all applicable charges $186,912 net of HST recoveries Option Year 3 - January 1, 2026 to December 31, 2026 $189,189 net of all applicable taxes and charges $213,784 including HST and all applicable charges $192,519 net of HST recoveries Option Year 4 - January 1, 2027 to December 31, 2027 $194,865 net of all applicable taxes and charges $220,197 including HST and all applicable charges $198,295 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3261513648 Description: For the non-exclusive supply of all labour, equipment and material necessary for the Indoor and Outdoor Painting Services at various Hostel locations throughout the City of Toronto for Shelter, Support and Housing Administration, as and when required. The term of the Contract is to be for a period of one (1) year from the date of contract award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods. The option to renew is at the discretion of the City and will be subject to budget availability and Supplier's performance. Should the option(s) be exercised, the General Manager, Shelter, Support and Housing Administration will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: COSAR GC PM Contract Award Value: $173,135 net of all applicable taxes and charges $195,643 including HST and all applicable charges $176,182 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2023, with the option to renew for four (4) additional one-year periods. Option Year 1 - January 1, 2024 to December 31, 2024 $178,329 net of all applicable taxes and charges $201,512 including HST and all applicable charges $181,468 net of HST recoveries Option Year 2 - January 1, 2025 to December 31, 2025 $183,679 net of all applicable taxes and charges $207,557 including HST and all applicable charges $186,912 net of HST recoveries Option Year 3 - January 1, 2026 to December 31, 2026 $189,189 net of all applicable taxes and charges $213,784 including HST and all applicable charges $192,519 net of HST recoveries Option Year 4 - January 1, 2027 to December 31, 2027 $194,865 net of all applicable taxes and charges $220,197 including HST and all applicable charges $198,295 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.
BA17.5adopted
Solicitation Issued: December 2, 2022 Solicitation Closed: January 23, 2023 Number of Addenda Issued: Four (4) Number of Bids: Five (5) Table 2: Summary of Bids Received, including bid price Supplier Name Bid Price (excluding H.S.T.) D. Martino Construction Limited $3,155,942.00* Four Seasons Site Development Ltd. $3,500,727.80 IL Duca Contracting Inc $3,698,668.00 2489960 ONTARIO INC. $4,297,055.85 Fermar Paving Limited $5,157,256.79 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 2, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3768492766, Contract Number 22ECS-TI-03LR Description: Request for Tender for the Road Reconstruction, Rehabilitation, Resurfacing, Sidewalk Replacement and Intersection Improvements on Tweedsmuir Avenue, Alberta Avenue, Burlington Crescent, Primrose Avenue, St. Clarens Avenue, Regal Road, Willowvale Lane and Lane N Garnet W Willowvale Lane. Recommended Supplier: D. Martino Construction Limited Contract Award Value: $3,471,536 net of all applicable taxes and charges $3,922,836 including HST and all applicable charges $3,532,635 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3768492766, Contract Number 22ECS-TI-03LR Description: Request for Tender for the Road Reconstruction, Rehabilitation, Resurfacing, Sidewalk Replacement and Intersection Improvements on Tweedsmuir Avenue, Alberta Avenue, Burlington Crescent, Primrose Avenue, St. Clarens Avenue, Regal Road, Willowvale Lane and Lane N Garnet W Willowvale Lane. Recommended Supplier: D. Martino Construction Limited Contract Award Value: $3,471,536 net of all applicable taxes and charges $3,922,836 including HST and all applicable charges $3,532,635 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2023.
BA17.6adopted
Solicitation Issued: December 15, 2022 Solicitation Closed: January 13, 2023 Number of Addenda Issued: Zero (0) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Lot/Bidder MID-ONTARIO DIESEL LTD Premier Truck Group* Rush Truck Centre of Canada** Lot 1 - Autocar $63,859.71 CAD Lot 2 - Kenworth $13,993.58 CAD Lot 3 - Isuzu $57,203.88 CAD $48,650.67 CAD Lot 4 - Mack $139,989.69 CAD $114,673.66 CAD Lot 5 - Freightliner $473,238.06 CAD $141,559.17 CAD Lot 6 - International $225,968.94 CAD Lot 7 - Elodrado Bus $68,320.76 CAD *Premier Truck Group: Lot 5 - Bid was deemed non-compliant **Rush Truck Centre of Canada： Lot 1,2,4,5 and 7 - Bid was deemed non-compliant
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 2, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3782552477 Description: For the non-exclusive supply of all parts, materials and equipment necessary to provide warranty and overflow non-warranty Original Equipment Manufacturer authorized parts and services on Original Equipment Manufacturer heavy-duty vehicles, for the City of Toronto's Fleet Services Division and Toronto Fire Services for a period of one (1) year from date of the award to February 29, 2024, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Rush Truck Centre of Canada (Lot 3 - Isuzu, and Lot 6 - International) Contract Award Value: $343,275 net of all applicable taxes and charges $387,900 including HST and all applicable charges $349,316 net of HST recoveries Contract is expected to start on the date of award and end on February 29, 2024. Option Year 1 - From March 1, 2024 to February 28, 2025 $353,573 net of all applicable taxes and charges $399,537 including all applicable taxes and charges $359,796 net of HST recoveries Option Year 2 - From March 1, 2025 to February 28, 2026 $364,180 net of all applicable taxes and charges $411,523 including all applicable taxes and charges $370,589 net of HST recoveries Option Year 3 - From March 1, 2026 to February 28, 2027 $375,105 net of all applicable taxes and charges $423,869 including all applicable taxes and charges $381,707 net of HST recoveries Option Year 4 - From March 1, 2027 to February 28, 2028 $386,358 net of all applicable taxes and charges $436,585 including all applicable taxes and charges $393,158 net of HST recoveries The total potential contact award to Rush Truck Centre of Canada identified in this report including all option years is $1,822,491 net of all applicable taxes and charges, and $2,059,415 including all applicable taxes and charges. The total potential cost to the City, including all option years is $1,854,567 net of HST Recoveries. Recommended Supplier: Mid-Ontario DIESEL LTD (Lot 4) Contract Award Value: $174,987 net of all applicable taxes and charges $197,735 including HST and all applicable charges $178,067 net of HST recoveries Contract is expected to start on the date of award and end on February 29, 2024. Option Year 1 - From March 1, 2024 to February 28, 2025 $180,237 net of all applicable taxes and charges $203,667 including all applicable taxes and charges $183,409 net of HST recoveries Option Year 2 - From March 1, 2024 to February 28, 2026 $185,644 net of all applicable taxes and charges $209,778 including all applicable taxes and charges $188,911 net of HST recoveries Option Year 3 - From March 1, 2024 to February 28, 2027 $191,213 net of all applicable taxes and charges $216,071 including all applicable taxes and charges $194,578 net of HST recoveries Option Year 4 - From March 1, 2024 to February 28, 2028 $196,950 net of all applicable taxes and charges $222,553 including all applicable taxes and charges $200,416 net of HST recoveries The total potential contact award to Mid-Ontario DIESEL LTD identified in this report including all option years is $929,030 net of all applicable taxes and charges, and $1,049,804 including all applicable taxes and charges. The total potential cost to the City, including all option years is $945,381 net of HST Recoveries. The above cost calculations reflect a 25 percent miscellaneous cost per supplier award for unforeseen factors, and a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year term and reflected in Table 1. The total potential combined contract awards for all suppliers identified in this report including all optional years, is $2,751,521 net of all applicable taxes and charges, and $3,109,219 including all applicable taxes and charges. The total potential cost to the City, including all optional years is $2,799,948 net of HST Recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3782552477 Description: For the non-exclusive supply of all parts, materials and equipment necessary to provide warranty and overflow non-warranty Original Equipment Manufacturer authorized parts and services on Original Equipment Manufacturer heavy-duty vehicles, for the City of Toronto's Fleet Services Division and Toronto Fire Services for a period of one (1) year from date of the award to February 29, 2024, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Rush Truck Centre of Canada (Lot 3 - Isuzu, and Lot 6 - International) Contract Award Value: $343,275 net of all applicable taxes and charges $387,900 including HST and all applicable charges $349,316 net of HST recoveries Contract is expected to start on the date of award and end on February 29, 2024. Option Year 1 - From March 1, 2024 to February 28, 2025 $353,573 net of all applicable taxes and charges $399,537 including all applicable taxes and charges $359,796 net of HST recoveries Option Year 2 - From March 1, 2025 to February 28, 2026 $364,180 net of all applicable taxes and charges $411,523 including all applicable taxes and charges $370,589 net of HST recoveries Option Year 3 - From March 1, 2026 to February 28, 2027 $375,105 net of all applicable taxes and charges $423,869 including all applicable taxes and charges $381,707 net of HST recoveries Option Year 4 - From March 1, 2027 to February 28, 2028 $386,358 net of all applicable taxes and charges $436,585 including all applicable taxes and charges $393,158 net of HST recoveries The total potential contact award to Rush Truck Centre of Canada identified in this report including all option years is $1,822,491 net of all applicable taxes and charges, and $2,059,415 including all applicable taxes and charges. The total potential cost to the City, including all option years is $1,854,567 net of HST Recoveries. Recommended Supplier: Mid-Ontario DIESEL LTD (Lot 4) Contract Award Value: $174,987 net of all applicable taxes and charges $197,735 including HST and all applicable charges $178,067 net of HST recoveries Contract is expected to start on the date of award and end on February 29, 2024. Option Year 1 - From March 1, 2024 to February 28, 2025 $180,237 net of all applicable taxes and charges $203,667 including all applicable taxes and charges $183,409 net of HST recoveries Option Year 2 - From March 1, 2024 to February 28, 2026 $185,644 net of all applicable taxes and charges $209,778 including all applicable taxes and charges $188,911 net of HST recoveries Option Year 3 - From March 1, 2024 to February 28, 2027 $191,213 net of all applicable taxes and charges $216,071 including all applicable taxes and charges $194,578 net of HST recoveries Option Year 4 - From March 1, 2024 to February 28, 2028 $196,950 net of all applicable taxes and charges $222,553 including all applicable taxes and charges $200,416 net of HST recoveries The total potential contact award to Mid-Ontario DIESEL LTD identified in this report including all option years is $929,030 net of all applicable taxes and charges, and $1,049,804 including all applicable taxes and charges. The total potential cost to the City, including all option years is $945,381 net of HST Recoveries. The above cost calculations reflect a 25 percent miscellaneous cost per supplier award for unforeseen factors, and a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year term and reflected in Table 1. The total potential combined contract awards for all suppliers identified in this report including all optional years, is $2,751,521 net of all applicable taxes and charges, and $3,109,219 including all applicable taxes and charges. The total potential cost to the City, including all optional years is $2,799,948 net of HST Recoveries.
BA17.7adopted
Call Issued: July 28, 2022 Call Closed: September 2, 2022 Number of Addenda Issued: Three (3) Number of Bids: Nine (9) Table 2: Summary of Bids Received including bid price plus miscellaneous materials and mark up trade cost Bidder Bid Price plus miscellaneous materials and mark up trade cost (excluding HST) Taurus Contracting, a division of TCL Inc. $706,982 *VF Group Inc. $715,114 Tribro Group Inc. $903,420 Cosar GC PM $956,406 Sure General Contractors Inc. $963,873 Butler Contracting Group Inc. $1,029,820 Joe Pace & Sons Contracting Inc. $1,104,790 Direct Construction Company $1,168,376 Pegah Construction Ltd. $1,938,952 * Supplier was found non-compliant with mandatory submission requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 1, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3480504749 Description: For the supply of all labour, materials, equipment, tools and supervision, including all associated inspections of Minor Building Repair Services at various locations within the City of Toronto's Parks, Forestry and Recreation Division from date of award to March 14, 2024 with the option to renew the Contract for four (4) additional one (1) year periods. Recommended Bidders: Taurus Contracting, a division of TCL Inc. Tribro Group Inc. Contract Award Value: 1. Taurus Contracting, a division of TCL Inc. Date of Award to March 14, 2024 $706,982 net of all applicable taxes and charges $798,889 including HST and all applicable charges $719,424 net of HST recoveries Contract is expected to start following the date of award and end on March 14, 2024. Option Year 1: March 15, 2024 to March 14, 2025 $728,191 net of all applicable taxes and charges $822,856 including HST and all applicable charges $741,007 net of HST recoveries Option Year 2: March 15, 2025 to March 14, 2026 $750,037 net of all applicable taxes and charges $847,542 including HST and all applicable charges $763,237 net of HST recoveries Option Year 3: March 15, 2026 to March 14, 2027 $772,538 net of all applicable taxes and charges $872,968 including HST and all applicable charges $786,135 net of HST recoveries Option Year 4: March 15, 2027 to March 14, 2028 $795,714 net of all applicable taxes and charges $899,157 including HST and all applicable charges $809,719 net of HST recoveries The total contract award including all option years before all applicable taxes and charges is $3,753,461 and $4,241,411 including all applicable taxes and charges. The total potential cost to the City including all option years is $3,819,522 net of HST recoveries. 2. Tribro Group Inc. Date of Award to March 14, 2024 $903,420 net of all applicable taxes and charges $1,020,865 including HST and all applicable charges $919,320 net of HST recoveries Contract is expected to start following the date of award and end on March 14, 2024. Option Year 1: March 15, 2024 to March 14, 2025 $930,523 net of all applicable taxes and charges $1,051,491 including HST and all applicable charges $946,900 net of HST recoveries Option Year 2: March 15, 2025 to March 14, 2026 $958,438 net of all applicable taxes and charges $1,083,035 including HST and all applicable charges $975,307 net of HST recoveries Option Year 3: March 15, 2026 to March 14, 2027 $987,191 net of all applicable taxes and charges $1,115,526 including HST and all applicable charges $1,004,566 net of HST recoveries Option Year 4; March 15, 2027 to March 14, 2028 $1,016,807 net of all applicable taxes and charges $1,148,992 including HST and all applicable charges $1,034,703 net of HST recoveries The total contract award including all option years before all applicable taxes and charges is $4,796,379 and $5,419,909 including all applicable taxes and charges. The total cost to the City including all option years is $4,880,796 net of HST recoveries. Two (2) Suppliers Combined The total value of all contracts to be awarded including all option years before all applicable taxes and charges is $8,549,841 and $9,661,320 including all applicable taxes and charges. The total cost to the City including all option years for all awards is $8,700,317 net of HST recoveries. The above cost calculations reflect miscellaneous materials and mark up trade cost for a total of 5 percent of total amount for Taurus Contracting, a division of TCL Inc., and 10 percent for Tribro Group Inc. and a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3480504749 Description: For the supply of all labour, materials, equipment, tools and supervision, including all associated inspections of Minor Building Repair Services at various locations within the City of Toronto's Parks, Forestry and Recreation Division from date of award to March 14, 2024 with the option to renew the Contract for four (4) additional one (1) year periods. Recommended Bidders: Taurus Contracting, a division of TCL Inc. Tribro Group Inc. Contract Award Value: 1. Taurus Contracting, a division of TCL Inc. Date of Award to March 14, 2024 $706,982 net of all applicable taxes and charges $798,889 including HST and all applicable charges $719,424 net of HST recoveries Contract is expected to start following the date of award and end on March 14, 2024. Option Year 1: March 15, 2024 to March 14, 2025 $728,191 net of all applicable taxes and charges $822,856 including HST and all applicable charges $741,007 net of HST recoveries Option Year 2: March 15, 2025 to March 14, 2026 $750,037 net of all applicable taxes and charges $847,542 including HST and all applicable charges $763,237 net of HST recoveries Option Year 3: March 15, 2026 to March 14, 2027 $772,538 net of all applicable taxes and charges $872,968 including HST and all applicable charges $786,135 net of HST recoveries Option Year 4: March 15, 2027 to March 14, 2028 $795,714 net of all applicable taxes and charges $899,157 including HST and all applicable charges $809,719 net of HST recoveries The total contract award including all option years before all applicable taxes and charges is $3,753,461 and $4,241,411 including all applicable taxes and charges. The total potential cost to the City including all option years is $3,819,522 net of HST recoveries. 2. Tribro Group Inc. Date of Award to March 14, 2024 $903,420 net of all applicable taxes and charges $1,020,865 including HST and all applicable charges $919,320 net of HST recoveries Contract is expected to start following the date of award and end on March 14, 2024. Option Year 1: March 15, 2024 to March 14, 2025 $930,523 net of all applicable taxes and charges $1,051,491 including HST and all applicable charges $946,900 net of HST recoveries Option Year 2: March 15, 2025 to March 14, 2026 $958,438 net of all applicable taxes and charges $1,083,035 including HST and all applicable charges $975,307 net of HST recoveries Option Year 3: March 15, 2026 to March 14, 2027 $987,191 net of all applicable taxes and charges $1,115,526 including HST and all applicable charges $1,004,566 net of HST recoveries Option Year 4; March 15, 2027 to March 14, 2028 $1,016,807 net of all applicable taxes and charges $1,148,992 including HST and all applicable charges $1,034,703 net of HST recoveries The total contract award including all option years before all applicable taxes and charges is $4,796,379 and $5,419,909 including all applicable taxes and charges. The total cost to the City including all option years is $4,880,796 net of HST recoveries. Two (2) Suppliers Combined The total value of all contracts to be awarded including all option years before all applicable taxes and charges is $8,549,841 and $9,661,320 including all applicable taxes and charges. The total cost to the City including all option years for all awards is $8,700,317 net of HST recoveries. The above cost calculations reflect miscellaneous materials and mark up trade cost for a total of 5 percent of total amount for Taurus Contracting, a division of TCL Inc., and 10 percent for Tribro Group Inc. and a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.