Award of Ariba Document Number 3897157314 to Masters Golf Carts Inc. for the Non-Exclusive Supply and Delivery of Golf and Utility Vehicle Rentals for Parks, Forestry and Recreation Division

The Public Gallery wrote no story on this item. What follows is the city’s own record of what happened to it, as filed: nothing on this page is summarised or scored by us.

The decision

2023-05-03 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 27, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Document Number 3897157314 Description: For the non-exclusive supply of equipment, delivery, retrieval, and maintenance of utility vehicle rentals for

Show the rest of As filed, 1,508 more characters as filed

various locations throughout the City of Toronto, for the period of seven (7) months from May to November, with the option to extend the agreement on the same terms and conditions for three (3) additional seven (7) month option terms Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Masters Golf Carts Inc. Contract Award Value: $373,400 net of all applicable taxes and charges $421,942 including HST and all applicable charges $379,971 net of HST recoveries Contract is expected to start on May 1, 2023 and end by November 1, 2023 Option Year 1 (May 1, 2024 to November 1, 2024) $384,602 net of all applicable taxes and charges $434.600 including HST and all applicable charges $391,371 net of HST recoveries Option Year 2 (May 1, 2025 to November 1, 2025) $396,140 net of all applicable taxes and charges $447,683 including HST and all applicable charges $403,112 net of HST recoveries Option Year 3 (May 1, 2026 to November 1, 2026) $408,024 net of all applicable taxes and charges $461,067 including HST and all applicable charges $415,205 net of HST recoveries The total potential contract award including all option years is $1,562,166 net of all applicable taxes and charges and $1,765,247 inclusive of all applicable taxes and charges. The potential cost to the City including all option years is $1,589,660 net of HST recoveries.

On the agenda

As the city filed it

Solicitation Issued: March, 22, 2023 Solicitation Closed: April 18, 2023 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 1: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Masters Golf Inc $373,400

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Document Number 3897157314 Description: For the non-exclusive supply of equipment, delivery, retrieval, and maintenance of utility vehicle rentals for various locations throughout the City of Toronto, for the period of seven (7) months from May to November, with the option to extend the agreement on the same terms and conditions for three (3) additional seven (7) month option terms Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Show the rest of Staff recommended, 1,077 more characters as filed

Recommended Supplier: Masters Golf Carts Inc. Contract Award Value: $373,400 net of all applicable taxes and charges $421,942 including HST and all applicable charges $379,971 net of HST recoveries Contract is expected to start on May 1, 2023 and end by November 1, 2023 Option Year 1 (May 1, 2024 to November 1, 2024) $384,602 net of all applicable taxes and charges $434.600 including HST and all applicable charges $391,371 net of HST recoveries Option Year 2 (May 1, 2025 to November 1, 2025) $396,140 net of all applicable taxes and charges $447,683 including HST and all applicable charges $403,112 net of HST recoveries Option Year 3 (May 1, 2026 to November 1, 2026) $408,024 net of all applicable taxes and charges $461,067 including HST and all applicable charges $415,205 net of HST recoveries The total potential contract award including all option years is $1,562,166 net of all applicable taxes and charges and $1,765,247 inclusive of all applicable taxes and charges. The potential cost to the City including all option years is $1,589,660 net of HST recoveries.

On the record

The item as the City filed it