Bid Award Panel
The full agenda, as filed
All 3 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA25.1adopted
Solicitation Issued: November 16, 2022 Solicitation Closed: December 5, 2022 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received including Bid Price Supplier Name Bid Price (excluding H.S.T.)* Anacond Contracting Inc. $427,0000 Canada Construction Limited $436,000 *Pursuant to the Request for Tender document the contract award value includes contingency and cash allowance.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 27, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3705707253 Description: For Construction Services of a New Dental Clinic at 160 Borough Drive, Scarborough for Corporate Real Estate Management. Recommended Supplier: Anacond Contracting Inc. Contract Award Value: $546,000 excluding HST and all applicable charges $616,980 including HST and all applicable charges $555,610 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3705707253 Description: For Construction Services of a New Dental Clinic at 160 Borough Drive, Scarborough for Corporate Real Estate Management. Recommended Supplier: Anacond Contracting Inc. Contract Award Value: $546,000 excluding HST and all applicable charges $616,980 including HST and all applicable charges $555,610 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2023.
BA25.2adopted
Solicitation Issued: January 27, 2023 Solicitation Closed: March 7, 2023 Number of Addenda Issued: Three (3) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (including H.S.T.) ONX ENTERPRISE SOLUTIONS LTD $3,262,044.80
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 27, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3839678013 Description: For the supply, delivery, installation and manufacturer's warranty of Dell EMC Brocade storage switch hardware and maintenance to Technology Services Division for a term of five (5) years from date of award. Recommended Supplier: Onx Enterprise Solutions Ltd. Contract Award Value: $3,000,000 net of all applicable taxes and charges $3,390,000 including HST and all applicable charges $3,052,800 net of HST recoveries Contract is expected to start on date of award and end after five (5) years.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3839678013 Description: For the supply, delivery, installation and manufacturer's warranty of Dell EMC Brocade storage switch hardware and maintenance to Technology Services Division for a term of five (5) years from date of award. Recommended Supplier: Onx Enterprise Solutions Ltd. Contract Award Value: $3,000,000 net of all applicable taxes and charges $3,390,000 including HST and all applicable charges $3,052,800 net of HST recoveries Contract is expected to start on date of award and end after five (5) years.
BA25.3adopted
Solicitation Issued: March, 22, 2023 Solicitation Closed: April 18, 2023 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 1: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Masters Golf Inc $373,400
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 27, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Document Number 3897157314 Description: For the non-exclusive supply of equipment, delivery, retrieval, and maintenance of utility vehicle rentals for various locations throughout the City of Toronto, for the period of seven (7) months from May to November, with the option to extend the agreement on the same terms and conditions for three (3) additional seven (7) month option terms Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Masters Golf Carts Inc. Contract Award Value: $373,400 net of all applicable taxes and charges $421,942 including HST and all applicable charges $379,971 net of HST recoveries Contract is expected to start on May 1, 2023 and end by November 1, 2023 Option Year 1 (May 1, 2024 to November 1, 2024) $384,602 net of all applicable taxes and charges $434.600 including HST and all applicable charges $391,371 net of HST recoveries Option Year 2 (May 1, 2025 to November 1, 2025) $396,140 net of all applicable taxes and charges $447,683 including HST and all applicable charges $403,112 net of HST recoveries Option Year 3 (May 1, 2026 to November 1, 2026) $408,024 net of all applicable taxes and charges $461,067 including HST and all applicable charges $415,205 net of HST recoveries The total potential contract award including all option years is $1,562,166 net of all applicable taxes and charges and $1,765,247 inclusive of all applicable taxes and charges. The potential cost to the City including all option years is $1,589,660 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Document Number 3897157314 Description: For the non-exclusive supply of equipment, delivery, retrieval, and maintenance of utility vehicle rentals for various locations throughout the City of Toronto, for the period of seven (7) months from May to November, with the option to extend the agreement on the same terms and conditions for three (3) additional seven (7) month option terms Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Masters Golf Carts Inc. Contract Award Value: $373,400 net of all applicable taxes and charges $421,942 including HST and all applicable charges $379,971 net of HST recoveries Contract is expected to start on May 1, 2023 and end by November 1, 2023 Option Year 1 (May 1, 2024 to November 1, 2024) $384,602 net of all applicable taxes and charges $434.600 including HST and all applicable charges $391,371 net of HST recoveries Option Year 2 (May 1, 2025 to November 1, 2025) $396,140 net of all applicable taxes and charges $447,683 including HST and all applicable charges $403,112 net of HST recoveries Option Year 3 (May 1, 2026 to November 1, 2026) $408,024 net of all applicable taxes and charges $461,067 including HST and all applicable charges $415,205 net of HST recoveries The total potential contract award including all option years is $1,562,166 net of all applicable taxes and charges and $1,765,247 inclusive of all applicable taxes and charges. The potential cost to the City including all option years is $1,589,660 net of HST recoveries.