Award of Ariba Document Number 3762762006 to G.K. Chemical Specialties Co. Inc., for the Non-Exclusive Supply and Delivery of Concentrated Chemicals for Purchasing and Materials Management (Stores)

The Request for Quotation is structured to award a contract to the lowest supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, the Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: G.K. Chemical Specialties Co. Inc. Contract Award Value: $335,351 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $378,947 including HST and all applicable charges $341,253 net of HST recoveries Contract is expected to start on date of award and end on April 30, 2024 Option Year 1: May 1, 2024 to April 30, 2025 $345,411 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $390,315 including all applicable taxes and charges $351,491 net of HST recoveries Option Year 2: May 1, 2025 to April 30, 2026 $355,774 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $402,024 including all applicable taxes and charges $362,035 net of HST recoveries Option Year 3: May 1, 2026 to April 30, 2027 $366,447 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $414,085 including all applicable taxes and charges $372,896 net of HST recoveries Option Year 4: May 1, 2027 to April 30, 2028 $377,440 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $426,508 including all applicable taxes and charges $384,083 net of HST recoveries The total potential combined contract award identified in this report including option years is $1,780,423 net of all applicable taxes and charges, $2,011,879 including all applicable taxes and charges. The total potential combined cost to the City including option years is $1,811,758 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.