Award of Doc4583882337 to OnX Enterprise Solutions Ltd. for VMware Software Products and Support for Technology Services Division

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The decision

2024-10-16 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 10, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4583882337 Description: VMware Software Products and Support for Technology Service Division for a period of three (3) years with option to renew the contract under the same terms and conditions for up to two (2) additional, consecutive one (1) year periods, at the sole discretion of the City and subject to budget approval.

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Recommended Supplier: OnX Enterprise Solutions Ltd. Contract Award Value $5,000,000 USD net of all applicable taxes and charges $5,650,000 USD including HST and all applicable charges $5,088,000 USD net of HST recoveries Contract is expected to start on October 16, 2024 and end on October 15,2027 Option Year 1: October 16, 2027 to October 15, 2028 $1,528,651 USD net of all applicable taxes and charges $1,727,376 USD including HST and all applicable charges $1,555,555 USD net of HST recoveries Option Year 2: October 16, 2028 to October 15, 2029 $1,528,651 USD net of all applicable taxes and charges $1,727,376 USD including HST and all applicable charges $1,555,555 USD net of HST recoveries The total potential contract award, including all option years is $8,057,302 USD (10,877,358 CAD) net of all applicable taxes and charges $9,104,751 USD ($12,291,414 CAD) including all applicable taxes and charges. The total potential cost to the City including all option years is $8,199,111 USD ($11,068,798 CAD) net of HST recoveries

On the agenda

As the city filed it

Solicitation Issued: June 12, 2024 Solicitation Closed: July 11, 2024 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2: Summary of Bids Received Supplier Name Bid Price (excluding H.S.T.) OnX Enterprise Solutions Ltd. $8,912,138.40 USD* * Prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4583882337 Description: VMware Software Products and Support for Technology Service Division for a period of three (3) years with option to renew the contract under the same terms and conditions for up to two (2) additional, consecutive one (1) year periods, at the sole discretion of the City and subject to budget approval.

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On the record

The item as the City filed it