Bid Award Panel
The full agenda, as filed
All 3 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA102.1adopted
Solicitation Issued: June 12, 2024 Solicitation Closed: July 11, 2024 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2: Summary of Bids Received Supplier Name Bid Price (excluding H.S.T.) OnX Enterprise Solutions Ltd. $8,912,138.40 USD* * Prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 10, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4583882337 Description: VMware Software Products and Support for Technology Service Division for a period of three (3) years with option to renew the contract under the same terms and conditions for up to two (2) additional, consecutive one (1) year periods, at the sole discretion of the City and subject to budget approval. Recommended Supplier: OnX Enterprise Solutions Ltd. Contract Award Value $5,000,000 USD net of all applicable taxes and charges $5,650,000 USD including HST and all applicable charges $5,088,000 USD net of HST recoveries Contract is expected to start on October 16, 2024 and end on October 15,2027 Option Year 1: October 16, 2027 to October 15, 2028 $1,528,651 USD net of all applicable taxes and charges $1,727,376 USD including HST and all applicable charges $1,555,555 USD net of HST recoveries Option Year 2: October 16, 2028 to October 15, 2029 $1,528,651 USD net of all applicable taxes and charges $1,727,376 USD including HST and all applicable charges $1,555,555 USD net of HST recoveries The total potential contract award, including all option years is $8,057,302 USD (10,877,358 CAD) net of all applicable taxes and charges $9,104,751 USD ($12,291,414 CAD) including all applicable taxes and charges. The total potential cost to the City including all option years is $8,199,111 USD ($11,068,798 CAD) net of HST recoveries
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4583882337 Description: VMware Software Products and Support for Technology Service Division for a period of three (3) years with option to renew the contract under the same terms and conditions for up to two (2) additional, consecutive one (1) year periods, at the sole discretion of the City and subject to budget approval. Recommended Supplier: OnX Enterprise Solutions Ltd. Contract Award Value $5,000,000 USD net of all applicable taxes and charges $5,650,000 USD including HST and all applicable charges $5,088,000 USD net of HST recoveries Contract is expected to start on October 16, 2024 and end on October 15,2027 Option Year 1: October 16, 2027 to October 15, 2028 $1,528,651 USD net of all applicable taxes and charges $1,727,376 USD including HST and all applicable charges $1,555,555 USD net of HST recoveries Option Year 2: October 16, 2028 to October 15, 2029 $1,528,651 USD net of all applicable taxes and charges $1,727,376 USD including HST and all applicable charges $1,555,555 USD net of HST recoveries The total potential contract award, including all option years is $8,057,302 USD (10,877,358 CAD) net of all applicable taxes and charges $9,104,751 USD ($12,291,414 CAD) including all applicable taxes and charges. The total potential cost to the City including all option years is $8,199,111 USD ($11,068,798 CAD) net of HST recoveries
BA102.2adopted
Solicitation Issued: July 19, 2024 Solicitation Closed: August 20, 2024 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received including Base Bid Price Supplier Name Base Bid Price (excluding H.S.T.) Joe Pace & Sons Contracting Inc.* $443,500.00 373044 Ontario Limited o/a Trans Canada Construction $452,503.00 BDA Inc. $454,920.42 H.N. Construction Limited $539,750.00 * Pursuant to the Request for Tender document, the contract award value includes Contingency and General Requirements Allowance.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 10, 2024) from the Chief Procurement Officer: Solicitation Number: Request For Tender, Doc4608319077, Work Assignment Number SSLTC16731-01-24 Description: For Bendale Acres Emergency Power Installation, on behalf of Seniors Services and Long-Term Care. Recommended Supplier: Joe Pace & Sons Contracting Inc. Contract Award Value: $561,028 net of all applicable taxes and charges $633,962 including HST and all applicable charges $570,902 net of HST recoveries The Contract is expected to start on the date of award and end on October 1, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request For Tender, Doc4608319077, Work Assignment Number SSLTC16731-01-24 Description: For Bendale Acres Emergency Power Installation, on behalf of Seniors Services and Long-Term Care. Recommended Supplier: Joe Pace & Sons Contracting Inc. Contract Award Value: $561,028 net of all applicable taxes and charges $633,962 including HST and all applicable charges $570,902 net of HST recoveries The Contract is expected to start on the date of award and end on October 1, 2025.
BA102.3adopted
Solicitation Issued: August 8, 2024 Solicitation Closed: August 29, 2024 Number of Addenda Issued: Four (4) Number of Bids: Six (6) Table 3: Summary of Bids Received Supplier Name Bid Price (excluding H.S.T.) Anacond Contracting Inc. $509,000.00 * 373044 Ontario Limited o/a Trans Canada Construction $519,352.00 Joe Pace & Sons Contracting Inc. $524,000.00 H.N. Construction Limited $563,000.00 Robert B. Somerville Co. Ltd. $601,126.00 BDA Inc. $617,400.00 * Pursuant to the Request for Tender document the contract award value includes contingency, cash allowance and provisional items.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 10, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4703911352 Description: Generator Replacement at Fire Hall Number 212 Emergency Medical Services Station Number 25 Located at 8500 Sheppard Avenue East, Toronto, Ontario for Corporate Real Estate Management Recommended Supplier: Anacond Contracting Inc. Contract Award Value: $589,000 net of all applicable taxes and charges $665,570 including HST and all applicable charges $599,366 net of HST recoveries Contract is expected to start on date of award and end December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4703911352 Description: Generator Replacement at Fire Hall Number 212 Emergency Medical Services Station Number 25 Located at 8500 Sheppard Avenue East, Toronto, Ontario for Corporate Real Estate Management Recommended Supplier: Anacond Contracting Inc. Contract Award Value: $589,000 net of all applicable taxes and charges $665,570 including HST and all applicable charges $599,366 net of HST recoveries Contract is expected to start on date of award and end December 31, 2025.