The filed record
Award of Doc4745997228 to Design Space Trailers Inc. for Trailers, Trailer Accessories and Spotter Sheds for Solid Waste Management Services
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The decision
2024-12-23 · Bid Award Panel · adopted
As filed
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 18, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4745997228 Description: Supply, delivery, set-up and warranty of Trailers, Trailer Accessories and Spotter Sheds for Solid Waste Management Services Division, for a period of two (2) years, with an option to extend the agreement for two (2) additional one (1) year periods.
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Should the option(s) be exercised, then the General Manager of Solid Waste Management Service will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Design Space Trailers Inc. Contract Award Value: $274,962 net of all applicable taxes and charges $310,707 including Harmonized Sales Tax and all applicable charges $279,801 net of Harmonized Sales Tax recoveries Contract is expected to start on January 1, 2025 and end on December 31, 2026. Option Year 1: January 1, 2027 to December 31, 2027 $141,605 net of all applicable taxes and charges $160,014 including Harmonized Sales Tax and all applicable charges $144,098 net of Harmonized Sales Tax recoveries Option Year 2: January 1, 2028 to December 31, 2028 $145 854 net of all applicable taxes and charges $164,815 including Harmonized Sales Tax and all applicable charges $148,421 net of Harmonized Sales Tax recoveries The total potential contract award, including the optional period $635,536 including all applicable taxes and charges and $562,421 net of all applicable taxes and charges. The cost to the City, including the optional period, is $572,320 net of Harmonized Sales Tax recoveries. The cost calculations reflect a three (3) percent Consumer Price Index increase applied annually to yearly cost after the initial term.
On the agenda
As the city filed it
Solicitation Issued: October 3, 2024 Solicitation Closed: November 8, 2024 Number of Addenda Issued: Three (3) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding Harmonized Sales Tax) Design Space Trailers Inc. $229,135.00* Atco Structures Ltd. $539,994.42
Staff recommended
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4745997228 Description: Supply, delivery, set-up and warranty of Trailers, Trailer Accessories and Spotter Sheds for Solid Waste Management Services Division, for a period of two (2) years, with an option to extend the agreement for two (2) additional one (1) year periods.
Show the rest of Staff recommended, 1,356 more characters as filed
Should the option(s) be exercised, then the General Manager of Solid Waste Management Service will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Design Space Trailers Inc. Contract Award Value: $274,962 net of all applicable taxes and charges $310,707 including Harmonized Sales Tax and all applicable charges $279,801 net of Harmonized Sales Tax recoveries Contract is expected to start on January 1, 2025 and end on December 31, 2026. Option Year 1: January 1, 2027 to December 31, 2027 $141,605 net of all applicable taxes and charges $160,014 including Harmonized Sales Tax and all applicable charges $144,098 net of Harmonized Sales Tax recoveries Option Year 2: January 1, 2028 to December 31, 2028 $145 854 net of all applicable taxes and charges $164,815 including Harmonized Sales Tax and all applicable charges $148,421 net of Harmonized Sales Tax recoveries The total potential contract award, including the optional period $635,536 including all applicable taxes and charges and $562,421 net of all applicable taxes and charges. The cost to the City, including the optional period, is $572,320 net of Harmonized Sales Tax recoveries. The cost calculations reflect a three (3) percent Consumer Price Index increase applied annually to yearly cost after the initial term.
On the record
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