Award of Doc4294367814 to The State Group Inc. for the Electrical Power Systems Preventive Maintenance and Repair Services for Corporate Real Estate Management

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The decision

2024-01-17 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4294367814 Description: For the provision of Electrical Power Systems Preventive Maintenance and Repair Services for Corporate Real Estate Management Division.

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The initial term of the contract initial term of three (3) years, commencing March 1, 2024, and expiring February 28, 2027, with an option to renew the contract for two (2) additional, one (1)-year periods. Suppliers' submitted rates will apply and remain firm for the duration of the contract term. Recommended Supplier: The State Group Inc. Contract Award Value: $4,183,175 net of all applicable taxes and charges. $4,726,988 including HST and all applicable charges. $4,256,799 net of HST recoveries. Contract is expected to start on March 1, 2024, and end on February 29, 2027. Option Year 1 (March 1, 2027, to February 28, 2028) $1,436,223 net of all applicable taxes and charges $1,622,932 including HST and all applicable charges. $1,461,501 net of HST recoveries Option Year 2 (March 1, 2028, to February 28, 2029) $1,479,310 net of all applicable taxes and charges $1,671,620 including HST and all applicable charges. $1,505,346 net of HST recoveries Total Potential Contract Award Value including Option Periods: $7,098,708 net of all applicable taxes and charges $8,021,541 including HST and all applicable charges. $7,223,646 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial three (3) year period.

On the agenda

As the city filed it

Solicitation Issued: November 10, 2023 Solicitation Closed: December 11, 2023 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price: Supplier Name Bid Price (excluding H.S.T.) The State Group Inc.* $1,394,392 * The Bid Price is based on annual quantity for the first year.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation, Doc4294367814 Description: For the provision of Electrical Power Systems Preventive Maintenance and Repair Services for Corporate Real Estate Management Division. The initial term of the contract initial term of three (3) years, commencing March 1, 2024, and expiring February 28, 2027, with an option to renew the contract for two (2) additional, one (1)-year periods.

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Suppliers' submitted rates will apply and remain firm for the duration of the contract term. Recommended Supplier: The State Group Inc. Contract Award Value: $4,183,175 net of all applicable taxes and charges. $4,726,988 including HST and all applicable charges. $4,256,799 net of HST recoveries. Contract is expected to start on March 1, 2024, and end on February 29, 2027. Option Year 1 (March 1, 2027, to February 28, 2028) $1,436,223 net of all applicable taxes and charges $1,622,932 including HST and all applicable charges. $1,461,501 net of HST recoveries Option Year 2 (March 1, 2028, to February 28, 2029) $1,479,310 net of all applicable taxes and charges $1,671,620 including HST and all applicable charges. $1,505,346 net of HST recoveries Total Potential Contract Award Value including Option Periods: $7,098,708 net of all applicable taxes and charges $8,021,541 including HST and all applicable charges. $7,223,646 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial three (3) year period.

On the record

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