Bid Award Panel
The full agenda, as filed
All 9 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA63.1adopted
Solicitation Issued: November 27, 2023 Solicitation Closed: December 20, 2023 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price* Supplier Name Bid Price (excluding H.S.T.) 8906297 Canada Inc. operating as Flying Colours International $87,526.80 C&C SIGNS HOLDINGS INC. $222,624.45 (Non-compliant) *Bid price does not contain the 20 percent miscellaneous item
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4065677598 Description: For the non-exclusive supply and delivery of Flags to various Purchasing and Materials Management (Stores) locations from the date of award to January 31, 2025, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award a contract to the lowest supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, Purchasing Materials and Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 8906297 Canada Inc. operating as Flying Colours International Contract Award Value: $105,032 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $118,686 including HST and all applicable charges. $106,881 net of HST recoveries Contract is expected to start on date of award and end on January 31, 2025 Option Year 1 (February 1, 2025 to January 31, 2026) $108,183 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $122,247 including all applicable taxes and charges. $110,087 net of HST recoveries Option Year 2 (February 1, 2026 to January 31, 2027) $111,429 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $125,915 including all applicable taxes and charges. $113,390 net of HST recoveries Option Year 3 (February 1, 2027 to January 31, 2028) $114,771 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $129,691 including all applicable taxes and charges. $116,791 net of HST recoveries Option Year 4 (February 1, 2028 to January 31, 2029) $118,215 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $133,583 including all applicable taxes and charges. $120,295 net of HST recoveries The total potential contract award including all option years is $557,630 net of all applicable taxes and charges, $630,122 including all applicable taxes and charges and $567,444 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation, Doc4065677598 Description: For the non-exclusive supply and delivery of Flags to various Purchasing and Materials Management (Stores) locations from the date of award to January 31, 2025, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award a contract to the lowest supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, Purchasing Materials and Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 8906297 Canada Inc. operating as Flying Colours International Contract Award Value: $105,032 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $118,686 including HST and all applicable charges. $106,881 net of HST recoveries Contract is expected to start on date of award and end on January 31, 2025 Option Year 1 (February 1, 2025 to January 31, 2026) $108,183 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $122,247 including all applicable taxes and charges. $110,087 net of HST recoveries Option Year 2 (February 1, 2026 to January 31, 2027) $111,429 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $125,915 including all applicable taxes and charges. $113,390 net of HST recoveries Option Year 3 (February 1, 2027 to January 31, 2028) $114,771 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $129,691 including all applicable taxes and charges. $116,791 net of HST recoveries Option Year 4 (February 1, 2028 to January 31, 2029) $118,215 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $133,583 including all applicable taxes and charges. $120,295 net of HST recoveries The total potential contract award including all option years is $557,630 net of all applicable taxes and charges, $630,122 including all applicable taxes and charges and $567,444 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA63.2adopted
Solicitation Issued: October 4, 2023 Solicitation Closed: October 30, 2023 Number of Addenda Issued: Six (6) Number of Bids: Ten (10) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Sanscon Construction Limited $6,526,432.40* Four Seasons Site Development Ltd. $6,549,897.60 D. Martino Construction Limited $6,629,401.00 Midome Construction Services Ltd. $6,644,000.00 IL Duca Contracting Inc. $6,784,469.00 2489960 Ontario Inc./ o/a Kore Infrastructure Group $7,039,748.50 Viola Management Inc. $7,117,122.48 Aqua Tech Solutions Inc. $7,995,131.86 Pave-AL Limited $9,740,045.40 Gio-Crete Construction Ltd. $10,625,606.00 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Doc4236205786, Contract Number 23ECS-RD-04LR Description: Road Reconstruction, Rehabilitation, Resurfacing, Sidewalk Replacement and Intersection Improvements on Rumsey Road, McRae Drive, Bennington Heights, Sutherland Drive, Forman Avenue, Belsize Drive, and Millwood Road. Recommended Supplier: Sanscon Construction Limited Contract Award Value: $7,179,076 net of all applicable taxes and charges $8,112,355 including HST and all applicable charges $7,305,427 net of HST recoveries Contract is expected to start on award and end on October 15, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Doc4236205786, Contract Number 23ECS-RD-04LR Description: Road Reconstruction, Rehabilitation, Resurfacing, Sidewalk Replacement and Intersection Improvements on Rumsey Road, McRae Drive, Bennington Heights, Sutherland Drive, Forman Avenue, Belsize Drive, and Millwood Road. Recommended Supplier: Sanscon Construction Limited Contract Award Value: $7,179,076 net of all applicable taxes and charges $8,112,355 including HST and all applicable charges $7,305,427 net of HST recoveries Contract is expected to start on award and end on October 15, 2024.
BA63.3adopted
Solicitation Issued: October 26, 2023 Solicitation Closed: November 17, 2023 Number of Addenda Issued: Two (2) Number of Bids: Six (6) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Sanscon Construction Limited $6,929,115.00* Midome Construction Services Ltd. $8,344,000.00 Four Seasons Site Development Ltd. $9,323,524.00 Clearway Construction Inc. $10,270,976.00 Aqua Tech Solutions Inc. $12,744,572.49 CRCE Construction Ltd. $12,928,109.00 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Doc4267533023, Contract Number 24ECS-RD-08SW Description: Watermain and TTC Track Top Only Replacement on King Street West from Dufferin to Shaw Street Including Dufferin and King Intersection. Recommended Supplier: Sanscon Construction Limited Contract Award Value: $7,968,482 net of all applicable taxes and charges $9,004,385 including HST and all applicable charges $8,108,728 net of HST recoveries Contract is expected to start on February 19, 2024 and end on December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Doc4267533023, Contract Number 24ECS-RD-08SW Description: Watermain and TTC Track Top Only Replacement on King Street West from Dufferin to Shaw Street Including Dufferin and King Intersection. Recommended Supplier: Sanscon Construction Limited Contract Award Value: $7,968,482 net of all applicable taxes and charges $9,004,385 including HST and all applicable charges $8,108,728 net of HST recoveries Contract is expected to start on February 19, 2024 and end on December 31, 2025.
BA63.4adopted
Solicitation Issued: November 17, 2023 Solicitation Closed: December 04, 2023 Number of Addenda Issued: None Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Aqua Tech Solutions Inc. $977,660.00* Infrastructure Coatings (Ontario) Corporation $1,349,865.20 Almon Equipment Ltd. $1,399,000.00 Bridgecon Construction Ltd. $2,270,870.00 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Doc4306065789, Contract Number 24TR-OM-812-TEY-TC Description: Chipping loose concrete from various locations pertaining to the Frederick G. Gardiner Expressway in the City of Toronto for the Transportation Services Division. The term of the Contract is to be for a period of one (1) year, from date of award until December 31, 2024, with an option in favour of the City to extend the agreement for an additional one (1) year period, all in accordance with the provisions and specifications contained in the Request for Tender. Should the option period be exercised, the General Manager, Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Aqua Tech Solutions Inc. Contract Award Value: $987,660 net of all applicable taxes and charges $1,116,056 including HST and all applicable charges $1,005,043 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024. Option Year 1: January 1, 2025 to December 31, 2025 $1,036,543 net of all applicable taxes and charges $1,171,294 including HST and all applicable charges $1,054,786 net of HST recoveries The total potential contract award identified in this report including the option year is $2,024,203 net of all applicable taxes and charges, $2,287,349 including HST and all applicable charges. The potential cost to the City including the option year is $2,059,829 net of HST recoveries. The above cost calculations for the Option Year reflect an estimated 5 percent Consumer Price Index adjustment applied to the option period after the initial term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Doc4306065789, Contract Number 24TR-OM-812-TEY-TC Description: Chipping loose concrete from various locations pertaining to the Frederick G. Gardiner Expressway in the City of Toronto for the Transportation Services Division. The term of the Contract is to be for a period of one (1) year, from date of award until December 31, 2024, with an option in favour of the City to extend the agreement for an additional one (1) year period, all in accordance with the provisions and specifications contained in the Request for Tender. Should the option period be exercised, the General Manager, Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Aqua Tech Solutions Inc. Contract Award Value: $987,660 net of all applicable taxes and charges $1,116,056 including HST and all applicable charges $1,005,043 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024. Option Year 1: January 1, 2025 to December 31, 2025 $1,036,543 net of all applicable taxes and charges $1,171,294 including HST and all applicable charges $1,054,786 net of HST recoveries The total potential contract award identified in this report including the option year is $2,024,203 net of all applicable taxes and charges, $2,287,349 including HST and all applicable charges. The potential cost to the City including the option year is $2,059,829 net of HST recoveries. The above cost calculations for the Option Year reflect an estimated 5 percent Consumer Price Index adjustment applied to the option period after the initial term.
BA63.5adopted
Solicitation Issued: May 18, 2023 Solicitation Closed: June 19, 2023 Number of Addenda Issued: None Number of Bids: Three (3) Table 3: Summary of Bids Received including bid price: Supplier Name Bid Price (excluding H.S.T.) Lot A: Toronto and East York District Lot B: Etobicoke York District Lot C: North York District Lot D: Scarborough District Leggatt Chevrolet Buick GMC LTD* $67,796 $21,214 $50,847 $21,214 Roy Foss Chevrolet** $68,174 $21,331 $51,130 $21,331 Humberview Inc. operating as Humberview Chevrolet Buick GMC $70,246 $21,985 $52,684 $21,985 * Supplier was found non-compliant as their bid was deemed materially unbalanced. ** Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc3823001795 Description: For the non-exclusive supply of all labour, parts, materials and equipment necessary to perform overflow Original Equipment Manufacturer General Motors vehicle Preventative Maintenance, Repairs and inspections to various Medium-Duty vehicles class 3-5 for the City of Toronto's Fleet Services Division from date of award to July 31, 2024, with the option to renew the contract for additional four (4) separate one (1)-year terms. Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the Supplier. Fleet Services Division will monitor Supplier performance during the first term of the contract. Should the option(s) be exercised, then the Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Humberview Inc. operating as Humberview Chevrolet Buick GMC Contract Award Value: $200,279 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $226,315 including HST and all applicable charges $203,804 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2024. Option Year 1 (August 1, 2024 to July 31, 2025) $206,288 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $233,105 including HST and all applicable charges $209,918 net of HST recoveries Option Year 2 (August 1, 2025 to July 31, 2026) $212,476 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $240,098 including HST and all applicable charges $216,216 net of HST recoveries Option Year 3 (August 1, 2026 to July 31, 2027) $218,850 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $247,301 including HST and all applicable charges $222,702 net of HST recoveries Option Year 4 (August 1, 2027 to July 31, 2028) $225,416 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $254,720 including HST and all applicable charges $229,383 net of HST recoveries The total potential contract award including all optional years is $1,201,539 including HST and all applicable charges and $1,063,309 net of all applicable taxes and charges. The total potential contract cost to the City including all option years is $1,082,023 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc3823001795 Description: For the non-exclusive supply of all labour, parts, materials and equipment necessary to perform overflow Original Equipment Manufacturer General Motors vehicle Preventative Maintenance, Repairs and inspections to various Medium-Duty vehicles class 3-5 for the City of Toronto's Fleet Services Division from date of award to July 31, 2024, with the option to renew the contract for additional four (4) separate one (1)-year terms. Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the Supplier. Fleet Services Division will monitor Supplier performance during the first term of the contract. Should the option(s) be exercised, then the Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Humberview Inc. operating as Humberview Chevrolet Buick GMC Contract Award Value: $200,279 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $226,315 including HST and all applicable charges $203,804 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2024. Option Year 1 (August 1, 2024 to July 31, 2025) $206,288 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $233,105 including HST and all applicable charges $209,918 net of HST recoveries Option Year 2 (August 1, 2025 to July 31, 2026) $212,476 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $240,098 including HST and all applicable charges $216,216 net of HST recoveries Option Year 3 (August 1, 2026 to July 31, 2027) $218,850 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $247,301 including HST and all applicable charges $222,702 net of HST recoveries Option Year 4 (August 1, 2027 to July 31, 2028) $225,416 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $254,720 including HST and all applicable charges $229,383 net of HST recoveries The total potential contract award including all optional years is $1,201,539 including HST and all applicable charges and $1,063,309 net of all applicable taxes and charges. The total potential contract cost to the City including all option years is $1,082,023 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
BA63.6adopted
Solicitation Issued: August 15, 2023 Solicitation Closed: September 21, 2023 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.)* 2281610 Ontario Inc. operating as Ford Downtown/Lincoln Downtown $437,805 East Court Metro Ford Lincoln Sales Ltd. $475,956 *Bid Price is for three (3) gasoline powered units without optional pricing.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4021850934 Description: For the supply and delivery of three (3) Latest Model Truck Cabs and Chassis and regular cab 19,000 lbs (8, 618 kg) Gross Vehicle Weight Rating, four-wheel drive, gasoline powered, dual rear wheels and various body configurations, with the option to purchase additional three (3) units in 2024, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to December 15, 2024, for a fixed term of one (1) year, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: 2281610 Ontario Inc. operating as Ford Downtown/Lincoln Downtown Contract Award Value (2024) (3 Units): $437,805 net of all applicable taxes and charges $494,720 including HST and all applicable charges $445,510 net of HST recoveries Contract Award Value (2024) (Optional 3 Units): $231,627 net of all applicable taxes and charges $261,739 including HST and all applicable charges $235,704 net of HST recoveries Total Potential Contract Award Value including Optional Purchases (2023-2024): $669,432 net of all applicable taxes and charges $756,458 including HST and all applicable charges $681,214 net of HST recoveries Contract is expected to start on the date of award and end on December 15, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc4021850934 Description: For the supply and delivery of three (3) Latest Model Truck Cabs and Chassis and regular cab 19,000 lbs (8, 618 kg) Gross Vehicle Weight Rating, four-wheel drive, gasoline powered, dual rear wheels and various body configurations, with the option to purchase additional three (3) units in 2024, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to December 15, 2024, for a fixed term of one (1) year, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: 2281610 Ontario Inc. operating as Ford Downtown/Lincoln Downtown Contract Award Value (2024) (3 Units): $437,805 net of all applicable taxes and charges $494,720 including HST and all applicable charges $445,510 net of HST recoveries Contract Award Value (2024) (Optional 3 Units): $231,627 net of all applicable taxes and charges $261,739 including HST and all applicable charges $235,704 net of HST recoveries Total Potential Contract Award Value including Optional Purchases (2023-2024): $669,432 net of all applicable taxes and charges $756,458 including HST and all applicable charges $681,214 net of HST recoveries Contract is expected to start on the date of award and end on December 15, 2024.
BA63.7adopted
Solicitation Issued: September 28, 2023 Solicitation Closed: November 7, 2023 Number of Addenda Issued: Four (4) Number of Bids: Six (6) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (Excluding H.S.T.) Trio Roofing Systems Inc. $1,629,000* Triumph Roofing & Sheet Metal Inc. $1,753,620* Proteck Roofing and Sheet Metal Inc. $1,804,921* Solar Roofing & Sheet Metal Ltd. $1,885,800* Semple Gooder Roofing Corp. $2,331,772** Bothwell-Accurate Co. Inc. $2,960,254* *Supplier was found non-compliant with mandatory requirements. **Pursuant to the Request for Tender document the contract award value includes contingency and Separate Price item Number 1.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Doc4132390726, Contract Number 23-PFR-092 Description: For the supply and delivery of all labour, equipment, materials, and supervision to complete roofing replacement and installation of a green roof at York Recreation Centre located at 115 Black Creek Drive, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Semple Gooder Roofing Corp. Contract Award Value: $2,742,072 net of all applicable taxes and charges* $3,098,541 including HST and all applicable charges $2,790,332 net of HST recoveries * Contract Award Value includes a $270,000 Contingency as well as separate Item 1 - Supply and Installation of Automatic permanent drip irrigation systems in the amount of $140,300. Contract is expected to start on the date of award and end by December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Doc4132390726, Contract Number 23-PFR-092 Description: For the supply and delivery of all labour, equipment, materials, and supervision to complete roofing replacement and installation of a green roof at York Recreation Centre located at 115 Black Creek Drive, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Semple Gooder Roofing Corp. Contract Award Value: $2,742,072 net of all applicable taxes and charges* $3,098,541 including HST and all applicable charges $2,790,332 net of HST recoveries * Contract Award Value includes a $270,000 Contingency as well as separate Item 1 - Supply and Installation of Automatic permanent drip irrigation systems in the amount of $140,300. Contract is expected to start on the date of award and end by December 31, 2025.
BA63.8adopted
Solicitation Issued: October 16, 2023 Solicitation Closed: November 30, 2023 Number of Addenda Issued: Three (3) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price: Supplier Name Bid Price (excluding HST) 1200011 ONTARIO LTD OPERATING AS MARIBAY DESIGNS $345,115.25 WINTERGREEN LEARNING MATERIALS $10,292,227.30 *Evaluated Bid Price does not contain the 10 percent miscellaneous shown in the page 1 Contract Award Value
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Document Number 4198041586 Description: For the non-exclusive supply and delivery of Customized and Unique Childcare Products for a period of two (2) years from the date of award to December 31, 2025, with the option to renew for three (3) additional one (1) year periods at the sole discretion of the City and subject to budget approvals. The Request for Quotation is structured to award a contract to the lowest supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, Purchasing and Material Management Division will perform a market analysis to verify the current market conditions as per the annual Consumer Price Index (CPI) and that Children's Division will monitor Supplier performance during the first term of the contract. Should the option(s) be exercised, then the General Manager, Children's Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 1200011 Ontario Ltd operating as Maribay Designs Contract Award Value: $379,627 net of all applicable taxes and charges (including 10 percent miscellaneous amount) $428,978 including HST and all applicable charges $386,308 net of HST recoveries Contract is expected to start from the date of award and end on December 31, 2025. Option Year 1 (January 1, 2026 to December 31, 2026) $195,508 net of all applicable taxes and charges $220,924 including HST and all applicable charges $198,949 net of HST recoveries Option Year 2 (January 1, 2027 to December 31, 2027) $201,373 net of all applicable taxes and charges $227,552 including HST and all applicable charges $204,917 net of HST recoveries Option Year 3 (January 1, 2028 to December 31, 2028) $207,414 net of all applicable taxes and charges $234,378 including HST and all applicable charges $211,065 net of HST recoveries The total potential contract award identified in the report including all option years is $983,922 net of all taxes, and $1,111,832 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,001,239 net of HST recoveries. The above cost calculations reflect a 10 percent miscellaneous cost and 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Document Number 4198041586 Description: For the non-exclusive supply and delivery of Customized and Unique Childcare Products for a period of two (2) years from the date of award to December 31, 2025, with the option to renew for three (3) additional one (1) year periods at the sole discretion of the City and subject to budget approvals. The Request for Quotation is structured to award a contract to the lowest supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, Purchasing and Material Management Division will perform a market analysis to verify the current market conditions as per the annual Consumer Price Index (CPI) and that Children's Division will monitor Supplier performance during the first term of the contract. Should the option(s) be exercised, then the General Manager, Children's Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 1200011 Ontario Ltd operating as Maribay Designs Contract Award Value: $379,627 net of all applicable taxes and charges (including 10 percent miscellaneous amount) $428,978 including HST and all applicable charges $386,308 net of HST recoveries Contract is expected to start from the date of award and end on December 31, 2025. Option Year 1 (January 1, 2026 to December 31, 2026) $195,508 net of all applicable taxes and charges $220,924 including HST and all applicable charges $198,949 net of HST recoveries Option Year 2 (January 1, 2027 to December 31, 2027) $201,373 net of all applicable taxes and charges $227,552 including HST and all applicable charges $204,917 net of HST recoveries Option Year 3 (January 1, 2028 to December 31, 2028) $207,414 net of all applicable taxes and charges $234,378 including HST and all applicable charges $211,065 net of HST recoveries The total potential contract award identified in the report including all option years is $983,922 net of all taxes, and $1,111,832 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $1,001,239 net of HST recoveries. The above cost calculations reflect a 10 percent miscellaneous cost and 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA63.9adopted
Solicitation Issued: November 10, 2023 Solicitation Closed: December 11, 2023 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price: Supplier Name Bid Price (excluding H.S.T.) The State Group Inc.* $1,394,392 * The Bid Price is based on annual quantity for the first year.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4294367814 Description: For the provision of Electrical Power Systems Preventive Maintenance and Repair Services for Corporate Real Estate Management Division. The initial term of the contract initial term of three (3) years, commencing March 1, 2024, and expiring February 28, 2027, with an option to renew the contract for two (2) additional, one (1)-year periods. Suppliers' submitted rates will apply and remain firm for the duration of the contract term. Recommended Supplier: The State Group Inc. Contract Award Value: $4,183,175 net of all applicable taxes and charges. $4,726,988 including HST and all applicable charges. $4,256,799 net of HST recoveries. Contract is expected to start on March 1, 2024, and end on February 29, 2027. Option Year 1 (March 1, 2027, to February 28, 2028) $1,436,223 net of all applicable taxes and charges $1,622,932 including HST and all applicable charges. $1,461,501 net of HST recoveries Option Year 2 (March 1, 2028, to February 28, 2029) $1,479,310 net of all applicable taxes and charges $1,671,620 including HST and all applicable charges. $1,505,346 net of HST recoveries Total Potential Contract Award Value including Option Periods: $7,098,708 net of all applicable taxes and charges $8,021,541 including HST and all applicable charges. $7,223,646 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial three (3) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation, Doc4294367814 Description: For the provision of Electrical Power Systems Preventive Maintenance and Repair Services for Corporate Real Estate Management Division. The initial term of the contract initial term of three (3) years, commencing March 1, 2024, and expiring February 28, 2027, with an option to renew the contract for two (2) additional, one (1)-year periods. Suppliers' submitted rates will apply and remain firm for the duration of the contract term. Recommended Supplier: The State Group Inc. Contract Award Value: $4,183,175 net of all applicable taxes and charges. $4,726,988 including HST and all applicable charges. $4,256,799 net of HST recoveries. Contract is expected to start on March 1, 2024, and end on February 29, 2027. Option Year 1 (March 1, 2027, to February 28, 2028) $1,436,223 net of all applicable taxes and charges $1,622,932 including HST and all applicable charges. $1,461,501 net of HST recoveries Option Year 2 (March 1, 2028, to February 28, 2029) $1,479,310 net of all applicable taxes and charges $1,671,620 including HST and all applicable charges. $1,505,346 net of HST recoveries Total Potential Contract Award Value including Option Periods: $7,098,708 net of all applicable taxes and charges $8,021,541 including HST and all applicable charges. $7,223,646 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial three (3) year period.