Award of Doc4352474598 to Multiseal Inc. for the Roadway Rout and Seal in the North York District and Etobicoke York District for Transportation Services

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The decision

2024-02-07 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 1, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4352474598, Contract 24TR-OM-302-A2-CR Description: Roadway Rout and Seal in the North York District Wards 6, 8, 15, 16, 17, and 18; and Etobicoke York District Wards 1, 2, 3, 5 and 7.

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from date of award to December 31, 2024 with the option to renew the Contract for three (3) additional separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Tender and at the sole discretion of the City and subject to budget approval Should the option(s) be exercised, the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Multiseal Inc. Contract Award Value: $1,334,000 net of all applicable taxes and charges $1,507,420 including HST and all applicable charges $1,357,478 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024. Option Year 1: January 1, 2025, to December 31, 2025 $1,374,020 net of all applicable taxes and charges $1,552,643 including HST and all applicable charges $1,398,203 net of HST recoveries Option Year 2: January 1, 2026, to December 31, 2026 $1,415,241 net of all applicable taxes and charges $1,599,222 including HST and all applicable charges $1,440,149 net of HST recoveries Option Year 3: January 1, 2027, to December 31, 2027 $1,457,698 net of all applicable taxes and charges $1,647,199 including HST and all applicable charges $1,483,353 net of HST recoveries The total potential contract award identified in this report including the option periods is $6,306,483 including all applicable taxes and charges. The total potential cost to the City including all option periods is $5,679,183 net of HST recoveries. The cost calculation for the option periods reflects an estimated three (3) percent Consumer Price Index (CPI) applied annually to the annual cost after the initial year.

On the agenda

As the city filed it

Solicitation Issued: December 21, 2023 Solicitation Closed: January 11, 2024 Number of Addenda Issued: (1) One Number of Bids: Three (3) Table 2: Summary of Bids received including bid price. Supplier Name Bid Price (excluding HST) Multiseal Inc. $ 1,324,000.00* Metro Asphalt Interlocking & Paving Inc. $ 1,485,000.00 Roadmaster Road Construction & Sealing Ltd. $ 1,576,500.00 * Pursuant to the Request for Tender document the contract award value includes contingency.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4352474598, Contract 24TR-OM-302-A2-CR Description: Roadway Rout and Seal in the North York District Wards 6, 8, 15, 16, 17, and 18; and Etobicoke York District Wards 1, 2, 3, 5 and 7. from date of award to December 31, 2024 with the option to renew the Contract

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for three (3) additional separate one (1) year periods, all in accordance with the provisions and specifications contained in the Request for Tender and at the sole discretion of the City and subject to budget approval Should the option(s) be exercised, the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Multiseal Inc. Contract Award Value: $1,334,000 net of all applicable taxes and charges $1,507,420 including HST and all applicable charges $1,357,478 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024. Option Year 1: January 1, 2025, to December 31, 2025 $1,374,020 net of all applicable taxes and charges $1,552,643 including HST and all applicable charges $1,398,203 net of HST recoveries Option Year 2: January 1, 2026, to December 31, 2026 $1,415,241 net of all applicable taxes and charges $1,599,222 including HST and all applicable charges $1,440,149 net of HST recoveries Option Year 3: January 1, 2027, to December 31, 2027 $1,457,698 net of all applicable taxes and charges $1,647,199 including HST and all applicable charges $1,483,353 net of HST recoveries The total potential contract award identified in this report including the option periods is $6,306,483 including all applicable taxes and charges. The total potential cost to the City including all option periods is $5,679,183 net of HST recoveries. The cost calculation for the option periods reflects an estimated three (3) percent Consumer Price Index (CPI) applied annually to the annual cost after the initial year.

On the record

The item as the City filed it