Award of Doc4096217399 to Queensway Excavating & Landscaping Ltd. and Supco Construction Ltd. for Backhoe Services with Operators for Toronto Water

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The decision

2024-03-06 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 29, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4096217399, Contract Number 23TW-DC-309OCS (Part A) and 23TW-DC-310OCS (Part B) Description: Supply of all Labour, Materials, Equipment necessary to provide

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Backhoe Services with Operators for planned, unplanned and emergency work and repair activities within the City of Toronto on an as-needed basis for Toronto Water - Part A for North York and Etobicoke Districts (23TW-DC-309OCS) and Part B for Toronto, East York and Scarborough Districts (23TW-DC-310OCS) from date of award to December 31, 2024, with the option to extend the agreement for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option periods be exercised, the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part A 1. Queensway Excavating & Landscaping Ltd. 2. Supco Construction Ltd. Part B 1. Queensway Excavating & Landscaping Ltd. 2. Supco Construction Ltd. Contract Award Value: Part A - Queensway Excavating & Landscaping Ltd. $2,335,225 net of all applicable taxes and charges $2,638,804 including all applicable taxes and charges $2,376,324 net of HST recoveries Contract is expected to start on date of award and end December 31, 2024. Option Period 1 (January 1, 2025 to December 31, 2025) $2,405,281 net of all applicable taxes and charges $2,717,968 including all applicable taxes and charges $2,447,614 net of HST recoveries Option Period 2 (January 1, 2026 to December 31, 2026) $2,477,440 net of all applicable taxes and charges $2,799,507 including all applicable taxes and charges $2,521,043 net of HST recoveries Option Period 3 (January 1, 2027 to December 31, 2027) $2,551,763 net of all applicable taxes and charges $2,883,492 including all applicable taxes and charges $2,596,674 net of HST recoveries Option Period 4 (January 1, 2028 to December 31, 2028) $2,628,316 net of all applicable taxes and charges $2,969,997 including all applicable taxes and charges $2,674,574 net of HST recoveries The total potential contract award including all option periods for Queensway Excavating & Landscaping Ltd. is $12,398,024 net of all taxes and charges and $14,009,767 including all applicable taxes and charges. The total potential cost to the City for Queensway Excavating and Landscaping Ltd. including all option periods is $12,616,229 net of HST recoveries. Part A - Supco Construction Ltd. $1,431,030 net of all applicable taxes and charges $1,617,064 including all applicable taxes and charges $1,456,216 net of HST recoveries Contract is expected to start on date of award and end December 31, 2024. Option Period 1 (January 1, 2025 to December 31, 2025) $1,473,961 net of all applicable taxes and charges $1,665,576 including all applicable taxes and charges $1,499,903 net of HST recoveries Option Period 2 (January 1, 2026 to December 31, 2026) $1,518,180 net of all applicable taxes and charges $1,715,543 including all applicable taxes and charges $1,544,890 net of HST recoveries Option Period 3 (January 1, 2027 to December 31, 2027) $1,563,725 net of all applicable taxes and charges $1,767,009 including all applicable taxes and charges $1,591,247 net of HST recoveries Option Period 4 (January 1, 2028 to December 31, 2028) $1,610,637 net of all applicable taxes and charges $1,820,020 including all applicable taxes and charges $1,638,984 net of HST recoveries The total potential contract award including all option periods for Supco Construction Ltd. is $7,597,533 net of all taxes and charges and $8,585,212 including all applicable taxes and charges. The total potential cost to the City for Supco Construction Ltd. including all option periods is $7,731,249 net of HST recoveries. The combined total potential contract award including all optional periods for Part A for all Suppliers is $19,995,557 net of all taxes and charges and $22,594,979 including all applicable taxes and charges. The combined total potential cost to the City including all option periods is $20,347,478 net of HST recoveries. Part B - Queensway Excavating & Landscaping Ltd. $1,331,190 net of all applicable taxes and charges $1,504,244 including all applicable taxes and charges $1,354,619 net of HST recoveries Contract is expected to start on date of award and end December 31, 2024. Option Period 1 (January 1, 2025 to December 31, 2025) $1,371,125 net of all applicable taxes and charges $1,549,372 including all applicable taxes and charges $1,395,257 net of HST recoveries Option Period 2 (January 1, 2026 to December 31, 2026) $1,412,259 net of all applicable taxes and charges $1,595,853 including all applicable taxes and charges $1,437,115 net of HST recoveries Option Period 3 (January 1, 2027 to December 31, 2027) $1,454,627 net of all applicable taxes and charges $1,643,728 including all applicable taxes and charges $1,480,228 net of HST recoveries Option Period 4 (January 1, 2028 to December 31, 2028) $1,498,266 net of all applicable taxes and charges $1,693,040 including all applicable taxes and charges $1,524,635 net of HST recoveries The total potential contract award including all option periods for Queensway Excavating & Landscaping Ltd. is $7,067,467 net of all taxes and charges and $7,986,238 including all applicable taxes and charges. The total potential cost to the City for Queensway Excavating and Landscaping Ltd. including all option periods is $7,191,854 net of HST recoveries. Part B - Supco Construction Ltd. $1,699,137 net of all applicable taxes and charges $1,920,024 including all applicable taxes and charges $1,729,041 net of HST recoveries Contract is expected to start on date of award and end December 31, 2024. Option Period 1 (January 1, 2025 to December 31, 2025) $1,750,111 net of all applicable taxes and charges $1,977,625 including all applicable taxes and charges $1,780,913 net of HST recoveries Option Period 2 (January 1, 2026 to December 31, 2026) $1,802,614 net of all applicable taxes and charges $2,036,954 including all applicable taxes and charges $1,834,340 net of HST recoveries Option Period 3 (January 1, 2027 to December 31, 2027) $1,856,692 net of all applicable taxes and charges $2,098,062 including all applicable taxes and charges $1,889,370 net of HST recoveries Option Period 4 (January 1, 2028 to December 31, 2028) $1,912,393 net of all applicable taxes and charges $2,161,004 including all applicable taxes and charges $1,946,051 net of HST recoveries The total potential contract award including all option periods for Supco Construction Ltd. is $9,020,946 net of all taxes and charges and $10,193,669 including all applicable taxes and charges. The total potential cost to the City for Supco Construction Ltd. including all option periods is $9,179,715 net of HST recoveries. The combined total potential contract award including all optional periods for Part B for all Suppliers is $16,088,413 net of all taxes and charges and $18,179,907 including all applicable taxes and charges. The combined total potential cost to the City including all option periods is $16,371,569 net of HST recoveries. The total potential contract award including all option periods for all awards is $36,083,970 net of all taxes and charges and $40,774,886 including all applicable taxes and charges. The total potential cost to the City including all option periods for all awards is $36,719,048 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial term.

On the agenda

As the city filed it

Solicitation Issued: July 20, 2023 Solicitation Closed: August 15, 2023 Number of Addenda Issued: Three (3) Number of Bids: Seven (7) Table 2: Summary of Bids received including bid price (Part A) Supplier Name Bid Price (excluding HST) N&M Excavating Inc.** $265,977.81 Queensway Excavating & Landscaping Ltd. $276,903.06* Roadworx Construction Inc.** $312,150.00 Supco Construction Ltd. $327,757.50* 1938211 Ontario Inc.

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o/a Prestige Excavation $382,383.75 Aqua Tech Solutions Inc. $559,919.06 *Pursuant to the Request for Quotation document the contract award value is based on the number of backhoes specified in the submission and includes contingency. **Supplier was found non-compliant with mandatory requirements. Table 3: Summary of Bids received including bid price (Part B) Supplier Name Bid Price (excluding HST) Queensway Excavating & Landscaping Ltd. $289,389.06* Cipparrone Construction Limited** $304,788.46 Supco Construction Ltd. $369,377.50* 1938211 Ontario Inc. o/a Prestige Excavation $377,181.25 Aqua Tech Solutions Inc. $604,140.31 *Pursuant to the Request for Quotation document the contract award value is based on the number of backhoes specified in the submission and includes contingency. **Supplier was found non-compliant with mandatory requirements.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4096217399, Contract Number 23TW-DC-309OCS (Part A) and 23TW-DC-310OCS (Part B) Description: Supply of all Labour, Materials, Equipment necessary to provide Backhoe Services with Operators for planned, unplanned and emergency work and repair activities within

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the City of Toronto on an as-needed basis for Toronto Water - Part A for North York and Etobicoke Districts (23TW-DC-309OCS) and Part B for Toronto, East York and Scarborough Districts (23TW-DC-310OCS) from date of award to December 31, 2024, with the option to extend the agreement for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option periods be exercised, the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part A 1. Queensway Excavating & Landscaping Ltd. 2. Supco Construction Ltd. Part B 1. Queensway Excavating & Landscaping Ltd. 2. Supco Construction Ltd. Contract Award Value: Part A - Queensway Excavating & Landscaping Ltd. $2,335,225 net of all applicable taxes and charges $2,638,804 including all applicable taxes and charges $2,376,324 net of HST recoveries Contract is expected to start on date of award and end December 31, 2024. Option Period 1 (January 1, 2025 to December 31, 2025) $2,405,281 net of all applicable taxes and charges $2,717,968 including all applicable taxes and charges $2,447,614 net of HST recoveries Option Period 2 (January 1, 2026 to December 31, 2026) $2,477,440 net of all applicable taxes and charges $2,799,507 including all applicable taxes and charges $2,521,043 net of HST recoveries Option Period 3 (January 1, 2027 to December 31, 2027) $2,551,763 net of all applicable taxes and charges $2,883,492 including all applicable taxes and charges $2,596,674 net of HST recoveries Option Period 4 (January 1, 2028 to December 31, 2028) $2,628,316 net of all applicable taxes and charges $2,969,997 including all applicable taxes and charges $2,674,574 net of HST recoveries The total potential contract award including all option periods for Queensway Excavating & Landscaping Ltd. is $12,398,024 net of all taxes and charges and $14,009,767 including all applicable taxes and charges. The total potential cost to the City for Queensway Excavating and Landscaping Ltd. including all option periods is $12,616,229 net of HST recoveries. Part A - Supco Construction Ltd. $1,431,030 net of all applicable taxes and charges $1,617,064 including all applicable taxes and charges $1,456,216 net of HST recoveries Contract is expected to start on date of award and end December 31, 2024. Option Period 1 (January 1, 2025 to December 31, 2025) $1,473,961 net of all applicable taxes and charges $1,665,576 including all applicable taxes and charges $1,499,903 net of HST recoveries Option Period 2 (January 1, 2026 to December 31, 2026) $1,518,180 net of all applicable taxes and charges $1,715,543 including all applicable taxes and charges $1,544,890 net of HST recoveries Option Period 3 (January 1, 2027 to December 31, 2027) $1,563,725 net of all applicable taxes and charges $1,767,009 including all applicable taxes and charges $1,591,247 net of HST recoveries Option Period 4 (January 1, 2028 to December 31, 2028) $1,610,637 net of all applicable taxes and charges $1,820,020 including all applicable taxes and charges $1,638,984 net of HST recoveries The total potential contract award including all option periods for Supco Construction Ltd. is $7,597,533 net of all taxes and charges and $8,585,212 including all applicable taxes and charges. The total potential cost to the City for Supco Construction Ltd. including all option periods is $7,731,249 net of HST recoveries. The combined total potential contract award including all optional periods for Part A for all Suppliers is $19,995,557 net of all taxes and charges and $22,594,979 including all applicable taxes and charges. The combined total potential cost to the City including all option periods is $20,347,478 net of HST recoveries. Part B - Queensway Excavating & Landscaping Ltd. $1,331,190 net of all applicable taxes and charges $1,504,244 including all applicable taxes and charges $1,354,619 net of HST recoveries Contract is expected to start on date of award and end December 31, 2024. Option Period 1 (January 1, 2025 to December 31, 2025) $1,371,125 net of all applicable taxes and charges $1,549,372 including all applicable taxes and charges $1,395,257 net of HST recoveries Option Period 2 (January 1, 2026 to December 31, 2026) $1,412,259 net of all applicable taxes and charges $1,595,853 including all applicable taxes and charges $1,437,115 net of HST recoveries Option Period 3 (January 1, 2027 to December 31, 2027) $1,454,627 net of all applicable taxes and charges $1,643,728 including all applicable taxes and charges $1,480,228 net of HST recoveries Option Period 4 (January 1, 2028 to December 31, 2028) $1,498,266 net of all applicable taxes and charges $1,693,040 including all applicable taxes and charges $1,524,635 net of HST recoveries The total potential contract award including all option periods for Queensway Excavating & Landscaping Ltd. is $7,067,467 net of all taxes and charges and $7,986,238 including all applicable taxes and charges. The total potential cost to the City for Queensway Excavating and Landscaping Ltd. including all option periods is $7,191,854 net of HST recoveries. Part B - Supco Construction Ltd. $1,699,137 net of all applicable taxes and charges $1,920,024 including all applicable taxes and charges $1,729,041 net of HST recoveries Contract is expected to start on date of award and end December 31, 2024. Option Period 1 (January 1, 2025 to December 31, 2025) $1,750,111 net of all applicable taxes and charges $1,977,625 including all applicable taxes and charges $1,780,913 net of HST recoveries Option Period 2 (January 1, 2026 to December 31, 2026) $1,802,614 net of all applicable taxes and charges $2,036,954 including all applicable taxes and charges $1,834,340 net of HST recoveries Option Period 3 (January 1, 2027 to December 31, 2027) $1,856,692 net of all applicable taxes and charges $2,098,062 including all applicable taxes and charges $1,889,370 net of HST recoveries Option Period 4 (January 1, 2028 to December 31, 2028) $1,912,393 net of all applicable taxes and charges $2,161,004 including all applicable taxes and charges $1,946,051 net of HST recoveries The total potential contract award including all option periods for Supco Construction Ltd. is $9,020,946 net of all taxes and charges and $10,193,669 including all applicable taxes and charges. The total potential cost to the City for Supco Construction Ltd. including all option periods is $9,179,715 net of HST recoveries. The combined total potential contract award including all optional periods for Part B for all Suppliers is $16,088,413 net of all taxes and charges and $18,179,907 including all applicable taxes and charges. The combined total potential cost to the City including all option periods is $16,371,569 net of HST recoveries. The total potential contract award including all option periods for all awards is $36,083,970 net of all taxes and charges and $40,774,886 including all applicable taxes and charges. The total potential cost to the City including all option periods for all awards is $36,719,048 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial term.

On the record

The item as the City filed it