Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA69.1adopted
Solicitation Issued: July 20, 2023 Solicitation Closed: August 15, 2023 Number of Addenda Issued: Three (3) Number of Bids: Seven (7) Table 2: Summary of Bids received including bid price (Part A) Supplier Name Bid Price (excluding HST) N&M Excavating Inc.** $265,977.81 Queensway Excavating & Landscaping Ltd. $276,903.06* Roadworx Construction Inc.** $312,150.00 Supco Construction Ltd. $327,757.50* 1938211 Ontario Inc. o/a Prestige Excavation $382,383.75 Aqua Tech Solutions Inc. $559,919.06 *Pursuant to the Request for Quotation document the contract award value is based on the number of backhoes specified in the submission and includes contingency. **Supplier was found non-compliant with mandatory requirements. Table 3: Summary of Bids received including bid price (Part B) Supplier Name Bid Price (excluding HST) Queensway Excavating & Landscaping Ltd. $289,389.06* Cipparrone Construction Limited** $304,788.46 Supco Construction Ltd. $369,377.50* 1938211 Ontario Inc. o/a Prestige Excavation $377,181.25 Aqua Tech Solutions Inc. $604,140.31 *Pursuant to the Request for Quotation document the contract award value is based on the number of backhoes specified in the submission and includes contingency. **Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 29, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4096217399, Contract Number 23TW-DC-309OCS (Part A) and 23TW-DC-310OCS (Part B) Description: Supply of all Labour, Materials, Equipment necessary to provide Backhoe Services with Operators for planned, unplanned and emergency work and repair activities within the City of Toronto on an as-needed basis for Toronto Water - Part A for North York and Etobicoke Districts (23TW-DC-309OCS) and Part B for Toronto, East York and Scarborough Districts (23TW-DC-310OCS) from date of award to December 31, 2024, with the option to extend the agreement for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option periods be exercised, the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part A 1. Queensway Excavating & Landscaping Ltd. 2. Supco Construction Ltd. Part B 1. Queensway Excavating & Landscaping Ltd. 2. Supco Construction Ltd. Contract Award Value: Part A - Queensway Excavating & Landscaping Ltd. $2,335,225 net of all applicable taxes and charges $2,638,804 including all applicable taxes and charges $2,376,324 net of HST recoveries Contract is expected to start on date of award and end December 31, 2024. Option Period 1 (January 1, 2025 to December 31, 2025) $2,405,281 net of all applicable taxes and charges $2,717,968 including all applicable taxes and charges $2,447,614 net of HST recoveries Option Period 2 (January 1, 2026 to December 31, 2026) $2,477,440 net of all applicable taxes and charges $2,799,507 including all applicable taxes and charges $2,521,043 net of HST recoveries Option Period 3 (January 1, 2027 to December 31, 2027) $2,551,763 net of all applicable taxes and charges $2,883,492 including all applicable taxes and charges $2,596,674 net of HST recoveries Option Period 4 (January 1, 2028 to December 31, 2028) $2,628,316 net of all applicable taxes and charges $2,969,997 including all applicable taxes and charges $2,674,574 net of HST recoveries The total potential contract award including all option periods for Queensway Excavating & Landscaping Ltd. is $12,398,024 net of all taxes and charges and $14,009,767 including all applicable taxes and charges. The total potential cost to the City for Queensway Excavating and Landscaping Ltd. including all option periods is $12,616,229 net of HST recoveries. Part A - Supco Construction Ltd. $1,431,030 net of all applicable taxes and charges $1,617,064 including all applicable taxes and charges $1,456,216 net of HST recoveries Contract is expected to start on date of award and end December 31, 2024. Option Period 1 (January 1, 2025 to December 31, 2025) $1,473,961 net of all applicable taxes and charges $1,665,576 including all applicable taxes and charges $1,499,903 net of HST recoveries Option Period 2 (January 1, 2026 to December 31, 2026) $1,518,180 net of all applicable taxes and charges $1,715,543 including all applicable taxes and charges $1,544,890 net of HST recoveries Option Period 3 (January 1, 2027 to December 31, 2027) $1,563,725 net of all applicable taxes and charges $1,767,009 including all applicable taxes and charges $1,591,247 net of HST recoveries Option Period 4 (January 1, 2028 to December 31, 2028) $1,610,637 net of all applicable taxes and charges $1,820,020 including all applicable taxes and charges $1,638,984 net of HST recoveries The total potential contract award including all option periods for Supco Construction Ltd. is $7,597,533 net of all taxes and charges and $8,585,212 including all applicable taxes and charges. The total potential cost to the City for Supco Construction Ltd. including all option periods is $7,731,249 net of HST recoveries. The combined total potential contract award including all optional periods for Part A for all Suppliers is $19,995,557 net of all taxes and charges and $22,594,979 including all applicable taxes and charges. The combined total potential cost to the City including all option periods is $20,347,478 net of HST recoveries. Part B - Queensway Excavating & Landscaping Ltd. $1,331,190 net of all applicable taxes and charges $1,504,244 including all applicable taxes and charges $1,354,619 net of HST recoveries Contract is expected to start on date of award and end December 31, 2024. Option Period 1 (January 1, 2025 to December 31, 2025) $1,371,125 net of all applicable taxes and charges $1,549,372 including all applicable taxes and charges $1,395,257 net of HST recoveries Option Period 2 (January 1, 2026 to December 31, 2026) $1,412,259 net of all applicable taxes and charges $1,595,853 including all applicable taxes and charges $1,437,115 net of HST recoveries Option Period 3 (January 1, 2027 to December 31, 2027) $1,454,627 net of all applicable taxes and charges $1,643,728 including all applicable taxes and charges $1,480,228 net of HST recoveries Option Period 4 (January 1, 2028 to December 31, 2028) $1,498,266 net of all applicable taxes and charges $1,693,040 including all applicable taxes and charges $1,524,635 net of HST recoveries The total potential contract award including all option periods for Queensway Excavating & Landscaping Ltd. is $7,067,467 net of all taxes and charges and $7,986,238 including all applicable taxes and charges. The total potential cost to the City for Queensway Excavating and Landscaping Ltd. including all option periods is $7,191,854 net of HST recoveries. Part B - Supco Construction Ltd. $1,699,137 net of all applicable taxes and charges $1,920,024 including all applicable taxes and charges $1,729,041 net of HST recoveries Contract is expected to start on date of award and end December 31, 2024. Option Period 1 (January 1, 2025 to December 31, 2025) $1,750,111 net of all applicable taxes and charges $1,977,625 including all applicable taxes and charges $1,780,913 net of HST recoveries Option Period 2 (January 1, 2026 to December 31, 2026) $1,802,614 net of all applicable taxes and charges $2,036,954 including all applicable taxes and charges $1,834,340 net of HST recoveries Option Period 3 (January 1, 2027 to December 31, 2027) $1,856,692 net of all applicable taxes and charges $2,098,062 including all applicable taxes and charges $1,889,370 net of HST recoveries Option Period 4 (January 1, 2028 to December 31, 2028) $1,912,393 net of all applicable taxes and charges $2,161,004 including all applicable taxes and charges $1,946,051 net of HST recoveries The total potential contract award including all option periods for Supco Construction Ltd. is $9,020,946 net of all taxes and charges and $10,193,669 including all applicable taxes and charges. The total potential cost to the City for Supco Construction Ltd. including all option periods is $9,179,715 net of HST recoveries. The combined total potential contract award including all optional periods for Part B for all Suppliers is $16,088,413 net of all taxes and charges and $18,179,907 including all applicable taxes and charges. The combined total potential cost to the City including all option periods is $16,371,569 net of HST recoveries. The total potential contract award including all option periods for all awards is $36,083,970 net of all taxes and charges and $40,774,886 including all applicable taxes and charges. The total potential cost to the City including all option periods for all awards is $36,719,048 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4096217399, Contract Number 23TW-DC-309OCS (Part A) and 23TW-DC-310OCS (Part B) Description: Supply of all Labour, Materials, Equipment necessary to provide Backhoe Services with Operators for planned, unplanned and emergency work and repair activities within the City of Toronto on an as-needed basis for Toronto Water - Part A for North York and Etobicoke Districts (23TW-DC-309OCS) and Part B for Toronto, East York and Scarborough Districts (23TW-DC-310OCS) from date of award to December 31, 2024, with the option to extend the agreement for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option periods be exercised, the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Part A 1. Queensway Excavating & Landscaping Ltd. 2. Supco Construction Ltd. Part B 1. Queensway Excavating & Landscaping Ltd. 2. Supco Construction Ltd. Contract Award Value: Part A - Queensway Excavating & Landscaping Ltd. $2,335,225 net of all applicable taxes and charges $2,638,804 including all applicable taxes and charges $2,376,324 net of HST recoveries Contract is expected to start on date of award and end December 31, 2024. Option Period 1 (January 1, 2025 to December 31, 2025) $2,405,281 net of all applicable taxes and charges $2,717,968 including all applicable taxes and charges $2,447,614 net of HST recoveries Option Period 2 (January 1, 2026 to December 31, 2026) $2,477,440 net of all applicable taxes and charges $2,799,507 including all applicable taxes and charges $2,521,043 net of HST recoveries Option Period 3 (January 1, 2027 to December 31, 2027) $2,551,763 net of all applicable taxes and charges $2,883,492 including all applicable taxes and charges $2,596,674 net of HST recoveries Option Period 4 (January 1, 2028 to December 31, 2028) $2,628,316 net of all applicable taxes and charges $2,969,997 including all applicable taxes and charges $2,674,574 net of HST recoveries The total potential contract award including all option periods for Queensway Excavating & Landscaping Ltd. is $12,398,024 net of all taxes and charges and $14,009,767 including all applicable taxes and charges. The total potential cost to the City for Queensway Excavating and Landscaping Ltd. including all option periods is $12,616,229 net of HST recoveries. Part A - Supco Construction Ltd. $1,431,030 net of all applicable taxes and charges $1,617,064 including all applicable taxes and charges $1,456,216 net of HST recoveries Contract is expected to start on date of award and end December 31, 2024. Option Period 1 (January 1, 2025 to December 31, 2025) $1,473,961 net of all applicable taxes and charges $1,665,576 including all applicable taxes and charges $1,499,903 net of HST recoveries Option Period 2 (January 1, 2026 to December 31, 2026) $1,518,180 net of all applicable taxes and charges $1,715,543 including all applicable taxes and charges $1,544,890 net of HST recoveries Option Period 3 (January 1, 2027 to December 31, 2027) $1,563,725 net of all applicable taxes and charges $1,767,009 including all applicable taxes and charges $1,591,247 net of HST recoveries Option Period 4 (January 1, 2028 to December 31, 2028) $1,610,637 net of all applicable taxes and charges $1,820,020 including all applicable taxes and charges $1,638,984 net of HST recoveries The total potential contract award including all option periods for Supco Construction Ltd. is $7,597,533 net of all taxes and charges and $8,585,212 including all applicable taxes and charges. The total potential cost to the City for Supco Construction Ltd. including all option periods is $7,731,249 net of HST recoveries. The combined total potential contract award including all optional periods for Part A for all Suppliers is $19,995,557 net of all taxes and charges and $22,594,979 including all applicable taxes and charges. The combined total potential cost to the City including all option periods is $20,347,478 net of HST recoveries. Part B - Queensway Excavating & Landscaping Ltd. $1,331,190 net of all applicable taxes and charges $1,504,244 including all applicable taxes and charges $1,354,619 net of HST recoveries Contract is expected to start on date of award and end December 31, 2024. Option Period 1 (January 1, 2025 to December 31, 2025) $1,371,125 net of all applicable taxes and charges $1,549,372 including all applicable taxes and charges $1,395,257 net of HST recoveries Option Period 2 (January 1, 2026 to December 31, 2026) $1,412,259 net of all applicable taxes and charges $1,595,853 including all applicable taxes and charges $1,437,115 net of HST recoveries Option Period 3 (January 1, 2027 to December 31, 2027) $1,454,627 net of all applicable taxes and charges $1,643,728 including all applicable taxes and charges $1,480,228 net of HST recoveries Option Period 4 (January 1, 2028 to December 31, 2028) $1,498,266 net of all applicable taxes and charges $1,693,040 including all applicable taxes and charges $1,524,635 net of HST recoveries The total potential contract award including all option periods for Queensway Excavating & Landscaping Ltd. is $7,067,467 net of all taxes and charges and $7,986,238 including all applicable taxes and charges. The total potential cost to the City for Queensway Excavating and Landscaping Ltd. including all option periods is $7,191,854 net of HST recoveries. Part B - Supco Construction Ltd. $1,699,137 net of all applicable taxes and charges $1,920,024 including all applicable taxes and charges $1,729,041 net of HST recoveries Contract is expected to start on date of award and end December 31, 2024. Option Period 1 (January 1, 2025 to December 31, 2025) $1,750,111 net of all applicable taxes and charges $1,977,625 including all applicable taxes and charges $1,780,913 net of HST recoveries Option Period 2 (January 1, 2026 to December 31, 2026) $1,802,614 net of all applicable taxes and charges $2,036,954 including all applicable taxes and charges $1,834,340 net of HST recoveries Option Period 3 (January 1, 2027 to December 31, 2027) $1,856,692 net of all applicable taxes and charges $2,098,062 including all applicable taxes and charges $1,889,370 net of HST recoveries Option Period 4 (January 1, 2028 to December 31, 2028) $1,912,393 net of all applicable taxes and charges $2,161,004 including all applicable taxes and charges $1,946,051 net of HST recoveries The total potential contract award including all option periods for Supco Construction Ltd. is $9,020,946 net of all taxes and charges and $10,193,669 including all applicable taxes and charges. The total potential cost to the City for Supco Construction Ltd. including all option periods is $9,179,715 net of HST recoveries. The combined total potential contract award including all optional periods for Part B for all Suppliers is $16,088,413 net of all taxes and charges and $18,179,907 including all applicable taxes and charges. The combined total potential cost to the City including all option periods is $16,371,569 net of HST recoveries. The total potential contract award including all option periods for all awards is $36,083,970 net of all taxes and charges and $40,774,886 including all applicable taxes and charges. The total potential cost to the City including all option periods for all awards is $36,719,048 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial term.
BA69.2adopted
Solicitation Issued: October 3, 2023 Solicitation Closed: October 23, 2023 Number of Addenda Issued: N/A Number of Bids: One (1) Table 2: Summary of Bids Received Supplier Name Bid Price (excluding HST) OnX Enterprise Solutions Ltd $6,375,000.00 CAD* * Bid Price was for evaluation purposes only for five (5) years fixed.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 29, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4224002518 Description: For Cisco Branded SmartNet Care for Cisco Network Products for the City's Technology Services Division Recommended Supplier: ONX Enterprise Solutions Ltd. Contract Award Value: $8,500,000 CAD net of all applicable taxes and charges $9,605,000 CAD including HST and all applicable charges $8,649,600 CAD net of HST recoveries Contract is expected to start on date of award for a period of five (5) years from the date of Award.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4224002518 Description: For Cisco Branded SmartNet Care for Cisco Network Products for the City's Technology Services Division Recommended Supplier: ONX Enterprise Solutions Ltd. Contract Award Value: $8,500,000 CAD net of all applicable taxes and charges $9,605,000 CAD including HST and all applicable charges $8,649,600 CAD net of HST recoveries Contract is expected to start on date of award for a period of five (5) years from the date of Award.
BA69.3adopted
Solicitation Issued: October 31, 2023 Solicitation Closed: November 28, 2023 Number of Addenda Issued: Two (2) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price: Supplier Name Bid Price (excluding H.S.T.)* Giles Restoration Services $323,000 Urban Forest Associates Inc. $786,000 Restoration Artists $890,000 Spectrum Resource Group (Non-Compliant) $1,605,000 Brinkman and Associates Reforestation Limited $1,729,565 * Bid Prices above do not include the 10% miscellaneous items and were based on total quantities and not allocation of work quantities.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 29, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4222978299 Description: For the non-exclusive supply of labour, equipment, and materials for invasive plant management at various naturalized areas for the City of Toronto's Parks, Forestry and Recreation Division, for the period from date of award until December 31, 2024 with the option in favour of the City to extend the agreement for an additional term of up to two (2) separate one (1) year periods. The Request for Quotation is structured to award four (4) separate contract(s) to the four (4) lowest bidders based on the bidders meeting specifications and providing the lowest total initial base bid price with the following allocation, 35 percent of the work to the Primary Supplier, 30 percent to the Secondary Supplier, 25 percent of the work to the Tertiary Supplier and 10 percent of the work to the Quaternary Supplier. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: Giles Restoration Services Urban Forest Associates Inc. Restoration Artists Brinkman & Associates Reforestation Limited Contract Award Value: Giles Restoration Services Lowest Bidder - Primary Supplier, 35 percent award allocation Initial Contract Term: From date of award to December 31, 2024 $265,650 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $300,185 including HST and all applicable charges $270,325 net of HST recoveries Option Year 1: January 1, 2025 to December 31, 2025 $273,620 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $309,190 including HST and all applicable charges $278,435 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $281,828 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $318,466 including HST and all applicable charges $286,788 net of HST recoveries The total potential contract award for the initial contract term and all option years is $821,098 net of all applicable taxes and charges, $927,840 including HST and applicable charges. The total potential cost to the City is $835,549 net of HST recoveries. Urban Forest Associates Lowest Bidder - Secondary Supplier, 30 percent award allocation Initial Contract Term: From date of award to December 31, 2024 $227,700 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $257,301 including HST and all applicable charges $231,708 net of HST recoveries Option Year 1: January 1, 2025 to December 31, 2025 $234,531 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $265,020 including HST and all applicable charges $238,659 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $241,567 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $272,971 including HST and all applicable charges $245,819 net of HST recoveries The total potential contract award for the initial contract term and all option years is $703,798 net of all applicable taxes and charges, $795,292 including HST and applicable charges. The total potential cost to the City is $716,185 net of HST recoveries. Restoration Artists Lowest Bidder - Tertiary Supplier, 25 percent award allocation Initial Contract Term: From date of award to December 31, 2024 $189,750 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $214,418 including HST and all applicable charges $193,090 net of HST recoveries Option Year 1: January 1, 2025 to December 31, 2025 $195,443 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $220,850 including HST and all applicable charges $198,882 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $201,306 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $227,476 including HST and all applicable charges $204,849 net of HST recoveries The total potential contract award for the initial contract term and all option years is $586,498 net of all applicable taxes and charges, $662,743 including HST and applicable charges. The total potential cost to the City is $596,821 net of HST recoveries. Brinkman & Associates Reforestation Lowest Bidder - Quaternary Supplier, 10 percent award allocation Initial Contract Term: From date of award to December 31, 2024 $75,900 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $85,767 including HST and all applicable charges $77,236 net of HST recoveries Option Year 1: January 1, 2025 to December 31, 2025 $78,177 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $88,340 including HST and all applicable charges $79,553 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $80,522 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $90,990 including HST and all applicable charges $81,940 net of HST recoveries The total potential contract award for the initial contract term and all option years is $234,599 net of all applicable taxes and charges, $265,097 including HST and applicable charges. The total potential cost to the City is $238,728 net of HST recoveries. The combined total potential contract award identified in this report for the initial contract term and all option years is $2,345,993 net of all applicable taxes and charges, $2,650,972 including HST and applicable charges. The combined total potential cost to the City is $2,387,282 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc4222978299 Description: For the non-exclusive supply of labour, equipment, and materials for invasive plant management at various naturalized areas for the City of Toronto's Parks, Forestry and Recreation Division, for the period from date of award until December 31, 2024 with the option in favour of the City to extend the agreement for an additional term of up to two (2) separate one (1) year periods. The Request for Quotation is structured to award four (4) separate contract(s) to the four (4) lowest bidders based on the bidders meeting specifications and providing the lowest total initial base bid price with the following allocation, 35% of the work to the Primary Supplier, 30% to the Secondary Supplier, 25% of the work to the Tertiary Supplier and 10% of the work to the Quaternary Supplier. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: Giles Restoration Services Urban Forest Associates Inc. Restoration Artists Brinkman & Associates Reforestation Limited Contract Award Value: Giles Restoration Services Lowest Bidder - Primary Supplier, 35% award allocation Initial Contract Term: From date of award to December 31, 2024 $265,650 net of all applicable taxes and charges (including 10% for miscellaneous items) $300,185 including HST and all applicable charges $270,325 net of HST recoveries Option Year 1: January 1, 2025 to December 31, 2025 $273,620 net of all applicable taxes and charges (including 10% for miscellaneous items) $309,190 including HST and all applicable charges $278,435 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $281,828 net of all applicable taxes and charges (including 10% for miscellaneous items) $318,466 including HST and all applicable charges $286,788 net of HST recoveries The total potential contract award for the initial contract term and all option years is $821,098 net of all applicable taxes and charges, $927,840 including HST and applicable charges. The total potential cost to the City is $835,549 net of HST recoveries. Urban Forest Associates Lowest Bidder - Secondary Supplier, 30% award allocation Initial Contract Term: From date of award to December 31, 2024 $227,700 net of all applicable taxes and charges (including 10% for miscellaneous items) $257,301 including HST and all applicable charges $231,708 net of HST recoveries Option Year 1: January 1, 2025 to December 31, 2025 $234,531 net of all applicable taxes and charges (including 10% for miscellaneous items) $265,020 including HST and all applicable charges $238,659 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $241,567 net of all applicable taxes and charges (including 10% for miscellaneous items) $272,971 including HST and all applicable charges $245,819 net of HST recoveries The total potential contract award for the initial contract term and all option years is $703,798 net of all applicable taxes and charges, $795,292 including HST and applicable charges. The total potential cost to the City is $716,185 net of HST recoveries. Restoration Artists Lowest Bidder - Tertiary Supplier, 25% award allocation Initial Contract Term: From date of award to December 31, 2024 $189,750 net of all applicable taxes and charges (including 10% for miscellaneous items) $214,418 including HST and all applicable charges $193,090 net of HST recoveries Option Year 1: January 1, 2025 to December 31, 2025 $195,443 net of all applicable taxes and charges (including 10% for miscellaneous items) $220,850 including HST and all applicable charges $198,882 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $201,306 net of all applicable taxes and charges (including 10% for miscellaneous items) $227,476 including HST and all applicable charges $204,849 net of HST recoveries The total potential contract award for the initial contract term and all option years is $586,498 net of all applicable taxes and charges, $662,743 including HST and applicable charges. The total potential cost to the City is $596,821 net of HST recoveries. Brinkman & Associates Reforestation Lowest Bidder - Quaternary Supplier, 10% award allocation Initial Contract Term: From date of award to December 31, 2024 $75,900 net of all applicable taxes and charges (including 10% for miscellaneous items) $85,767 including HST and all applicable charges $77,236 net of HST recoveries Option Year 1: January 1, 2025 to December 31, 2025 $78,177 net of all applicable taxes and charges (including 10% for miscellaneous items) $88,340 including HST and all applicable charges $79,553 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $80,522 net of all applicable taxes and charges (including 10% for miscellaneous items) $90,990 including HST and all applicable charges $81,940 net of HST recoveries The total potential contract award for the initial contract term and all option years is $234,599 net of all applicable taxes and charges, $265,097 including HST and applicable charges. The total potential cost to the City is $238,728 net of HST recoveries. The combined total potential contract award identified in this report for the initial contract term and all option years is $2,345,993 net of all applicable taxes and charges, $2,650,972 including HST and applicable charges. The combined total potential cost to the City is $2,387,282 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3% increase in the Consumer Price Index.
BA69.4adopted
Solicitation Issued: September 8, 2023 Solicitation Closed: October 4, 2023 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Brook Restoration Ltd.* $844,177.00 Duron Ontario Ltd. $1,682,400.00** H.N. Construction Limited $2,430,000.00 *Supplier was found non-compliant with mandatory requirements. **Pursuant to the Request for Tenders document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel rescind its November 29, 2023 decision to award Request for Tender Doc4066982785 for Disco Road Organics Processing Facility Tip Floor Rehabilitation for Solid Waste Management Services; and 2. Bid Award Panel grant authority to award Request for Tender Doc4066982785 to Duron Ontario LTD. for Disco Road Organics Processing Facility Tip Floor Rehabilitation for Solid Waste Management Services in accordance with the revised contract details set out in the report (February 29, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Doc4066982785 and Contract Number 23SWM-IRM-001PFU Description: Disco Road Organics Processing Facility Tip Floor Rehabilitation. Recommended Supplier: Duron Ontario Ltd. Contract Award Value: $2,018,880 net of all applicable taxes and charges $2,281,334 including HST and all applicable charges $2,054,412 net of HST recoveries The contract is expected to start on March 18, 2024 and end on June 17, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that: 1. The Bid Award Panel rescind its November 29, 2023 decision to award Request for Tender Doc4066982785 for Disco Road Organics Processing Facility Tip Floor Rehabilitation for Solid Waste Management Services; and 2. The Bid Award Panel grant authority to award Request for Tender Doc4066982785 to Duron Ontario LTD. for Disco Road Organics Processing Facility Tip Floor Rehabilitation for Solid Waste Management Services in accordance with the revised contract details set out in the report below: Solicitation Number: Request for Tender, Doc4066982785 and Contract Number 23SWM-IRM-001PFU Description: Disco Road Organics Processing Facility Tip Floor Rehabilitation. Recommended Supplier: Duron Ontario Ltd. Contract Award Value: $2,018,880 net of all applicable taxes and charges $2,281,334 including HST and all applicable charges $2,054,412 net of HST recoveries The contract is expected to start on March 18, 2024 and end on June 17, 2026.