Award of Doc4137121973 to Salivan Landscape Inc. for Tree Pick-Up from City of Toronto Nursery, Planting Services and Watering Services for Parks, Forestry and Recreation

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The decision

2024-04-09 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 4, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4137121973 Description: For the non-exclusive supply of labour, equipment, and materials necessary to provide Tree Pick-Up from the City of Toronto Nursery, Planting Services and Watering Services to various locations throughout the City of Toronto's Parks, Forestry and Recreation Division, for the period from date of award until December 31, 2024 with the option in favour of the City to extend the agreement for an additional term of up to four (4) separate one (1) year periods.

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The Request for Quotation is structured to award one (1) separate contract per price schedule to the lowest bidder(s) based on the bidder meeting specifications and providing the lowest total initial base bid price. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Salivan Landscape Inc. Contract Award Value: Salivan Landscape Inc. Lowest Bidder - Schedule A Initial Contract Term: From date of award to December 31, 2024 $711,700 net of all applicable taxes and charges (includes a 10 percent contingency) $804,221 including HST and all applicable charges $724,226 net of HST recoveries Option Year 1: January 1, 2025 to December 31, 2025 $733,051 net of all applicable taxes and charges (includes a 10 percent contingency) $828,348 including HST and all applicable charges $745,953 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $755,043 net of all applicable taxes and charges (includes a 10 percent contingency) $853,198 including HST and all applicable charges $768,331 net of HST recoveries Option Year 3: January 1, 2027 to December 31, 2027 $777,694 net of all applicable taxes and charges (includes a 10 percent contingency) $878,794 including HST and all applicable charges $791,381 net of HST recoveries Option Year 4: January 1, 2028 to December 31, 2028 $801,025 net of all applicable taxes and charges (includes a 10 percent contingency) $905,158 including HST and all applicable charges $815,123 net of HST recoveries The total potential contract award for the initial contract term and all option years is $3,778,512 net of all applicable taxes and charges, $4,269,719 including HST and applicable charges. The total potential cost to the City is $3,845,014 net of HST recoveries. Salivan Landscape Inc. Lowest Bidder - Schedule B Initial Contract Term: From date of award to December 31, 2024 $286,000 net of all applicable taxes and charges (includes a 10 percent contingency) $323,180 including HST and all applicable charges $291,034 net of HST recoveries Option Year 1: January 1, 2025 to December 31, 2025 $294,580 net of all applicable taxes and charges (includes a 10 percent contingency) $332,875 including HST and all applicable charges $299,765 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $303,417 net of all applicable taxes and charges (includes a 10 percent contingency) $342,862 including HST and all applicable charges $308,758 net of HST recoveries Option Year 3: January 1, 2027 to December 31, 2027 $312,520 net of all applicable taxes and charges (includes a 10 percent contingency) $353,148 including HST and all applicable charges $318,020 net of HST recoveries Option Year 4: January 1, 2028 to December 31, 2028 $321,896 net of all applicable taxes and charges (includes a 10 percent contingency) $363,742 including HST and all applicable charges $327,561 net of HST recoveries The total potential contract award for the initial contract term and all option years is $1,518,413 net of all applicable taxes and charges, $1,715,807 including HST and applicable charges. The total potential cost to the City is $1,545,137 net of HST recoveries. Salivan Landscape Inc. Lowest Bidder - Schedule C Initial Contract Term: From date of award to December 31, 2024 $223,300 net of all applicable taxes and charges (includes a 10 percent contingency) $252,329 including HST and all applicable charges $227,230 net of HST recoveries Option Year 1: January 1, 2025 to December 31, 2025 $229,999 net of all applicable taxes and charges (includes a 10 percent contingency) $259,899 including HST and all applicable charges $234,047 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $236,899 net of all applicable taxes and charges (includes a 10 percent contingency) $267,696 including HST and all applicable charges $241,068 net of HST recoveries Option Year 3: January 1, 2027 to December 31, 2027 $244,006 net of all applicable taxes and charges (includes a 10 percent contingency) $275,727 including HST and all applicable charges $248,300 net of HST recoveries Option Year 4: January 1, 2028 to December 31, 2028 $251,326 net of all applicable taxes and charges (includes a 10 percent contingency) $283,999 including HST and all applicable charges $255,749 net of HST recoveries The total potential contract award for the initial contract term and all option years is $1,185,530 net of all applicable taxes and charges, $1,339,649 including HST and applicable charges. The total potential cost to the City is $1,206,395 net of HST recoveries. The combined total potential contract award identified in this report for the initial contract term and all option years is $6,482,455 net of all applicable taxes and charges, $7,325,174 including HST and applicable charges. The combined total potential cost to the City is $6,596,546 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.

On the agenda

As the city filed it

Solicitation Issued: January 26, 2024 Solicitation Closed: February 21, 2024 Number of Addenda Issued: Two (2) Number of Bids: Three (3) per price schedule Table 2: Summary of Bids Received including bid price Price Schedule A Supplier Name Bid Price (excluding H.S.T.) Salivan Landscape Inc.* $647,000 Royal Oak Tree Services Inc. $783,400 Lomco Limited $823,350 Price Schedule B Supplier Name Bid Price (excluding H.S.T.) Salivan Landscape Inc.* $260,000 Lomco Limited $357,500 Royal Oak Tree Services Inc.

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$406,250 Price Schedule C Supplier Name Bid Price (excluding H.S.T.) Salivan Landscape Inc.* $203,000 Lomco Limited $421,900 Royal Oak Tree Services Inc. $461,650 * Pursuant to the Request for Quotation the Contract Award Value includes contingency

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4137121973 Description: For the non-exclusive supply of labour, equipment, and materials necessary to provide Tree Pick-Up from the City of Toronto Nursery, Planting Services and Watering Services to various locations throughout the City of Toronto's Parks, Forestry and Recreation Division, for the period from date of award until December 31, 2024 with the option in favour of the City to extend the agreement for an additional term of up to four (4) separate one (1) year periods.

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On the record

The item as the City filed it