Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA74.1adopted
Solicitation Issued: January 26, 2024 Solicitation Closed: February 21, 2024 Number of Addenda Issued: Two (2) Number of Bids: Three (3) per price schedule Table 2: Summary of Bids Received including bid price Price Schedule A Supplier Name Bid Price (excluding H.S.T.) Salivan Landscape Inc.* $647,000 Royal Oak Tree Services Inc. $783,400 Lomco Limited $823,350 Price Schedule B Supplier Name Bid Price (excluding H.S.T.) Salivan Landscape Inc.* $260,000 Lomco Limited $357,500 Royal Oak Tree Services Inc. $406,250 Price Schedule C Supplier Name Bid Price (excluding H.S.T.) Salivan Landscape Inc.* $203,000 Lomco Limited $421,900 Royal Oak Tree Services Inc. $461,650 * Pursuant to the Request for Quotation the Contract Award Value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 4, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4137121973 Description: For the non-exclusive supply of labour, equipment, and materials necessary to provide Tree Pick-Up from the City of Toronto Nursery, Planting Services and Watering Services to various locations throughout the City of Toronto's Parks, Forestry and Recreation Division, for the period from date of award until December 31, 2024 with the option in favour of the City to extend the agreement for an additional term of up to four (4) separate one (1) year periods. The Request for Quotation is structured to award one (1) separate contract per price schedule to the lowest bidder(s) based on the bidder meeting specifications and providing the lowest total initial base bid price. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Salivan Landscape Inc. Contract Award Value: Salivan Landscape Inc. Lowest Bidder - Schedule A Initial Contract Term: From date of award to December 31, 2024 $711,700 net of all applicable taxes and charges (includes a 10 percent contingency) $804,221 including HST and all applicable charges $724,226 net of HST recoveries Option Year 1: January 1, 2025 to December 31, 2025 $733,051 net of all applicable taxes and charges (includes a 10 percent contingency) $828,348 including HST and all applicable charges $745,953 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $755,043 net of all applicable taxes and charges (includes a 10 percent contingency) $853,198 including HST and all applicable charges $768,331 net of HST recoveries Option Year 3: January 1, 2027 to December 31, 2027 $777,694 net of all applicable taxes and charges (includes a 10 percent contingency) $878,794 including HST and all applicable charges $791,381 net of HST recoveries Option Year 4: January 1, 2028 to December 31, 2028 $801,025 net of all applicable taxes and charges (includes a 10 percent contingency) $905,158 including HST and all applicable charges $815,123 net of HST recoveries The total potential contract award for the initial contract term and all option years is $3,778,512 net of all applicable taxes and charges, $4,269,719 including HST and applicable charges. The total potential cost to the City is $3,845,014 net of HST recoveries. Salivan Landscape Inc. Lowest Bidder - Schedule B Initial Contract Term: From date of award to December 31, 2024 $286,000 net of all applicable taxes and charges (includes a 10 percent contingency) $323,180 including HST and all applicable charges $291,034 net of HST recoveries Option Year 1: January 1, 2025 to December 31, 2025 $294,580 net of all applicable taxes and charges (includes a 10 percent contingency) $332,875 including HST and all applicable charges $299,765 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $303,417 net of all applicable taxes and charges (includes a 10 percent contingency) $342,862 including HST and all applicable charges $308,758 net of HST recoveries Option Year 3: January 1, 2027 to December 31, 2027 $312,520 net of all applicable taxes and charges (includes a 10 percent contingency) $353,148 including HST and all applicable charges $318,020 net of HST recoveries Option Year 4: January 1, 2028 to December 31, 2028 $321,896 net of all applicable taxes and charges (includes a 10 percent contingency) $363,742 including HST and all applicable charges $327,561 net of HST recoveries The total potential contract award for the initial contract term and all option years is $1,518,413 net of all applicable taxes and charges, $1,715,807 including HST and applicable charges. The total potential cost to the City is $1,545,137 net of HST recoveries. Salivan Landscape Inc. Lowest Bidder - Schedule C Initial Contract Term: From date of award to December 31, 2024 $223,300 net of all applicable taxes and charges (includes a 10 percent contingency) $252,329 including HST and all applicable charges $227,230 net of HST recoveries Option Year 1: January 1, 2025 to December 31, 2025 $229,999 net of all applicable taxes and charges (includes a 10 percent contingency) $259,899 including HST and all applicable charges $234,047 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $236,899 net of all applicable taxes and charges (includes a 10 percent contingency) $267,696 including HST and all applicable charges $241,068 net of HST recoveries Option Year 3: January 1, 2027 to December 31, 2027 $244,006 net of all applicable taxes and charges (includes a 10 percent contingency) $275,727 including HST and all applicable charges $248,300 net of HST recoveries Option Year 4: January 1, 2028 to December 31, 2028 $251,326 net of all applicable taxes and charges (includes a 10 percent contingency) $283,999 including HST and all applicable charges $255,749 net of HST recoveries The total potential contract award for the initial contract term and all option years is $1,185,530 net of all applicable taxes and charges, $1,339,649 including HST and applicable charges. The total potential cost to the City is $1,206,395 net of HST recoveries. The combined total potential contract award identified in this report for the initial contract term and all option years is $6,482,455 net of all applicable taxes and charges, $7,325,174 including HST and applicable charges. The combined total potential cost to the City is $6,596,546 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4137121973 Description: For the non-exclusive supply of labour, equipment, and materials necessary to provide Tree Pick-Up from the City of Toronto Nursery, Planting Services and Watering Services to various locations throughout the City of Toronto's Parks, Forestry and Recreation Division, for the period from date of award until December 31, 2024 with the option in favour of the City to extend the agreement for an additional term of up to four (4) separate one (1) year periods. The Request for Quotation is structured to award one (1) separate contract per price schedule to the lowest bidder(s) based on the bidder meeting specifications and providing the lowest total initial base bid price. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Salivan Landscape Inc. Contract Award Value: Salivan Landscape Inc. Lowest Bidder - Schedule A Initial Contract Term: From date of award to December 31, 2024 $711,700 net of all applicable taxes and charges (includes a 10 percent contingency) $804,221 including HST and all applicable charges $724,226 net of HST recoveries Option Year 1: January 1, 2025 to December 31, 2025 $733,051 net of all applicable taxes and charges (includes a 10 percent contingency) $828,348 including HST and all applicable charges $745,953 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $755,043 net of all applicable taxes and charges (includes a 10 percent contingency) $853,198 including HST and all applicable charges $768,331 net of HST recoveries Option Year 3: January 1, 2027 to December 31, 2027 $777,694 net of all applicable taxes and charges (includes a 10 percent contingency) $878,794 including HST and all applicable charges $791,381 net of HST recoveries Option Year 4: January 1, 2028 to December 31, 2028 $801,025 net of all applicable taxes and charges (includes a 10 percent contingency) $905,158 including HST and all applicable charges $815,123 net of HST recoveries The total potential contract award for the initial contract term and all option years is $3,778,512 net of all applicable taxes and charges, $4,269,719 including HST and applicable charges. The total potential cost to the City is $3,845,014 net of HST recoveries. Salivan Landscape Inc. Lowest Bidder - Schedule B Initial Contract Term: From date of award to December 31, 2024 $286,000 net of all applicable taxes and charges (includes a 10 percent contingency) $323,180 including HST and all applicable charges $291,034 net of HST recoveries Option Year 1: January 1, 2025 to December 31, 2025 $294,580 net of all applicable taxes and charges (includes a 10 percent contingency) $332,875 including HST and all applicable charges $299,765 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $303,417 net of all applicable taxes and charges (includes a 10 percent contingency) $342,862 including HST and all applicable charges $308,758 net of HST recoveries Option Year 3: January 1, 2027 to December 31, 2027 $312,520 net of all applicable taxes and charges (includes a 10 percent contingency) $353,148 including HST and all applicable charges $318,020 net of HST recoveries Option Year 4: January 1, 2028 to December 31, 2028 $321,896 net of all applicable taxes and charges (includes a 10 percent contingency) $363,742 including HST and all applicable charges $327,561 net of HST recoveries The total potential contract award for the initial contract term and all option years is $1,518,413 net of all applicable taxes and charges, $1,715,807 including HST and applicable charges. The total potential cost to the City is $1,545,137 net of HST recoveries. Salivan Landscape Inc. Lowest Bidder - Schedule C Initial Contract Term: From date of award to December 31, 2024 $223,300 net of all applicable taxes and charges (includes a 10 percent contingency) $252,329 including HST and all applicable charges $227,230 net of HST recoveries Option Year 1: January 1, 2025 to December 31, 2025 $229,999 net of all applicable taxes and charges (includes a 10 percent contingency) $259,899 including HST and all applicable charges $234,047 net of HST recoveries Option Year 2: January 1, 2026 to December 31, 2026 $236,899 net of all applicable taxes and charges (includes a 10 percent contingency) $267,696 including HST and all applicable charges $241,068 net of HST recoveries Option Year 3: January 1, 2027 to December 31, 2027 $244,006 net of all applicable taxes and charges (includes a 10 percent contingency) $275,727 including HST and all applicable charges $248,300 net of HST recoveries Option Year 4: January 1, 2028 to December 31, 2028 $251,326 net of all applicable taxes and charges (includes a 10 percent contingency) $283,999 including HST and all applicable charges $255,749 net of HST recoveries The total potential contract award for the initial contract term and all option years is $1,185,530 net of all applicable taxes and charges, $1,339,649 including HST and applicable charges. The total potential cost to the City is $1,206,395 net of HST recoveries. The combined total potential contract award identified in this report for the initial contract term and all option years is $6,482,455 net of all applicable taxes and charges, $7,325,174 including HST and applicable charges. The combined total potential cost to the City is $6,596,546 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
BA74.2adopted
Solicitation Issued: December 15, 2023 Solicitation Closed: January 29, 2024 Number of Addenda Issued: Three (3) Number of Bids: Two (2) Table 2: Summary of Bids Received Housecook Inc.* Sysco Toronto, A Division of Sysco Canada Inc. *Supplier did not meet the minimum technical score of 52.5 points and was not considered further
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 4, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposals Doc4291231363 Description: For the Non-Exclusive Supply and Delivery of Fresh and/or Frozen Bread, Baked Goods and Other Related Products to Various City of Toronto Locations for Seniors Services and Long Term Care and Toronto Shelter and Support Services. The term of the agreement is to be for a period of two (2) years with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Seniors Services and Long-Term Care and the General Manager of Toronto Shelter and Support Services Divisions will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Sysco Toronto, A Division of Sysco Canada Inc. Contract Award Value: $1,492,601 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $1,686,640 including HST and all applicable charges $1,518,871 net of HST recoveries Contract is expected to start on May 11, 2024 and end on May 10, 2026. Option Year 1: May 11, 2026 to May 10, 2027 $768,689 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $868,619 including HST and all applicable charges $782,218 net of HST recoveries Option Year 2: May 11, 2027 to May 10, 2028 $791,750 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $894,677 including HST and all applicable charges $805,684 net of HST recoveries Option Year 3: May 11, 2028 to May 10, 2029 $815,502 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $921,517 including HST and all applicable charges $829,854 net of HST recoveries The total potential contract award identified in this report including optional periods is $3,868,542 net of all applicable taxes and charges, $4,371,453 including all applicable taxes and charges. The total potential cost to the City including optional periods is $3,936,627 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index adjustment applied annually to each year's cost after the initial two (2) years period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposals Doc4291231363 Description: For the Non-Exclusive Supply and Delivery of Fresh and/or Frozen Bread, Baked Goods and Other Related Products to Various City of Toronto Locations for Seniors Services and Long Term Care and Toronto Shelter and Support Services. The term of the agreement is to be for a period of two (2) years with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Seniors Services and Long-Term Care and the General Manager of Toronto Shelter and Support Services Divisions will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Sysco Toronto, A Division of Sysco Canada Inc. Contract Award Value: $1,492,601 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $1,686,640 including HST and all applicable charges $1,518,871 net of HST recoveries Contract is expected to start on May 11, 2024 and end on May 10, 2026. Option Year 1: May 11, 2026 to May 10, 2027 $768,689 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $868,619 including HST and all applicable charges $782,218 net of HST recoveries Option Year 2: May 11, 2027 to May 10, 2028 $791,750 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $894,677 including HST and all applicable charges $805,684 net of HST recoveries Option Year 3: May 11, 2028 to May 10, 2029 $815,502 net of all applicable taxes and charges (including 5 percent for miscellaneous items) $921,517 including HST and all applicable charges $829,854 net of HST recoveries The total potential contract award identified in this report including optional periods is $3,868,542 net of all applicable taxes and charges, $4,371,453 including all applicable taxes and charges. The total potential cost to the City including optional periods is $3,936,627 net of HST recoveries. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index adjustment applied annually to each year's cost after the initial two (2) years period.
BA74.3adopted
Solicitation Issued: December 7, 2023 Solicitation Closed: January 3, 2024 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2: Summary of Bid Received including bid price Supplier Name Bid Price (excluding H.S.T.) Teamworks Manufacturing Inc. $82,680.10 *Bid Price does not contain the 20% miscellaneous items
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 4, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4320141834 Description: For the non-exclusive supply and delivery of Wash, Wax and Car Wash Soap to various Purchasing and Materials Management (Stores) locations from the date of award to January 31, 2025, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award a contract to the supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the supplier and that Stores will monitor supplier performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Teamworks Manufacturing Inc. Contract Award Value: $99,216 net of all applicable taxes and charges $112,114 including HST and all applicable charges. $100,962 net of HST recoveries Contract is expected to start on date of award and end on January 31, 2025 Option Year 1 (February 1, 2025 to January 31, 2026) $102,193 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $115,478 including all applicable taxes and charges. $103,991 net of HST recoveries Option Year 2 (February 1, 2026 to January 31, 2027) $105,258 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $118,942 including all applicable taxes and charges. $107,111 net of HST recoveries Option Year 3 (February 1, 2027 to January 31, 2028) $108,416 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $122,510 including all applicable taxes and charges. $110,324 net of HST recoveries Option Year 4 (February 1, 2028 to January 31, 2029) $111,669 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $126,186 including all applicable taxes and charges. $113,634 net of HST recoveries The total potential contract award including all option years is $595,230 including all applicable taxes and charges and $526,752 net of all applicable taxes and charges. The total potential cost to the City including all option years is $536,023 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation, Doc4320141834 Description: For the non-exclusive supply and delivery of Wash, Wax and Car Wash Soap to various Purchasing and Materials Management (Stores) locations from the date of award to January 31, 2025, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award a contract to the supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the supplier and that Stores will monitor supplier performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Teamworks Manufacturing Inc. Contract Award Value: $99,216 net of all applicable taxes and charges $112,114 including HST and all applicable charges. $100,962 net of HST recoveries Contract is expected to start on date of award and end on January 31, 2025 Option Year 1 (February 1, 2025 to January 31, 2026) $102,193 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $115,478 including all applicable taxes and charges. $103,991 net of HST recoveries Option Year 2 (February 1, 2026 to January 31, 2027) $105,258 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $118,942 including all applicable taxes and charges. $107,111 net of HST recoveries Option Year 3 (February 1, 2027 to January 31, 2028) $108,416 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $122,510 including all applicable taxes and charges. $110,324 net of HST recoveries Option Year 4 (February 1, 2028 to January 31, 2029) $111,669 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $126,186 including all applicable taxes and charges. $113,634 net of HST recoveries The total potential contract award including all option years is $595,230 including all applicable taxes and charges and $526,752 net of all applicable taxes and charges. The total potential cost to the City including all option years is $536,023 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA74.4adopted
Solicitation Issued: February 16, 2024 Solicitation Closed: March 4, 2024 Number of Addenda Issued: None Number of Bids: Four (4) Table 2: Summary of Bids Received Including Bid Price Supplier Name Bid Price (excluding H.S.T) D.Crupi & Sons Limited $4,479,220.85* PTR Paving Inc.** $5,320,758.39 Maple-Crete Inc. $5,505,214.25 Aqua Tech Solutions Inc. $7,243,700.60 *Pursuant to the Request for Tender document the contract award value includes contingency ** Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 4, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4435996422, Contract Number 24TR-OM-130-NY-GM Description: General Maintenance Repairs to Roads and Sidewalks including Guide Rail Repairs within North York District Recommended Supplier: D. Crupi & Sons Limited Contract Award Value: $4,729,221 net of all applicable taxes and charges $5,344,020 including HST and all applicable charges $4,812,455 net of HST recoveries Contract is expected to start on May 1, 2024 and end on December 31, 2024
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4435996422, Contract Number 24TR-OM-130-NY-GM Description: General Maintenance Repairs to Roads and Sidewalks including Guide Rail Repairs within North York District Recommended Supplier: D. Crupi & Sons Limited Contract Award Value: $4,729,221 net of all applicable taxes and charges $5,344,020 including HST and all applicable charges $4,812,455 net of HST recoveries Contract is expected to start on May 1, 2024 and end on December 31, 2024
BA74.5adopted
Award of Doc4380904741 to Wajax Limited for Detroit Diesel Engine Repairs for Fire Services
Solicitation Issued: January 25, 2024 Solicitation Closed: March 8, 2024 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T) Wajax Limited $109,100 Premier Truck Group of Mississauga $135,400
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 4, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4380904741 Description: For the non-exclusive exclusive supply of all labour, materials, parts, tools and equipment necessary to perform repairs, maintenance, overhauls and service calls of Detroit Diesel engines for the City of Toronto's Fire Services Division, for a period of one (1) year from May 1, 2024 to April 30, 2025, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods. Should the option(s) terms be exercised, then the Fire Chief and General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Wajax Limited Contract Award Value: $109,100 net of all applicable taxes and charges $123,283 including HST and all applicable charges $111,020 net of HST recoveries The contract is expected to start on May 1, 2024, and end on April 30, 2025. Option Year 1: May 1, 2025 to April 30, 2026 $112,373 net of all applicable taxes and charges $126,981 including all applicable taxes and charges $114,351 net of HST recoveries Option Year 2: May 1, 2026 to April 30, 2027 $115,744 net of all applicable taxes and charges $130,791 including all applicable taxes and charges $117,781 net of HST recoveries Option Year 3: May 1, 2027 to April 30, 2028 $119,217 net of all applicable taxes and charges $134,715 including all applicable taxes and charges $121,315 net of HST recoveries Option Year 4: May 1, 2028 April 30, 2029 $122,793 net of all applicable taxes and charges $138,756 including all applicable taxes and charges $124,954 net of HST recoveries The total potential contract award identified in this report, including all options years is $579,227 net of all taxes and $654,526 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $589,421 net of HST recoveries. The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4380904741 Description: For the non-exclusive exclusive supply of all labour, materials, parts, tools and equipment necessary to perform repairs, maintenance, overhauls and service calls of Detroit Diesel engines for the City of Toronto's Fire Services Division, for a period of one (1) year from May 1, 2024 to April 30, 2025, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods. Should the option(s) terms be exercised, then the Fire Chief and General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Wajax Limited Contract Award Value: $109,100 net of all applicable taxes and charges $123,283 including HST and all applicable charges $111,020 net of HST recoveries The contract is expected to start on May 1, 2024, and end on April 30, 2025. Option Year 1: May 1, 2025 to April 30, 2026 $112,373 net of all applicable taxes and charges $126,981 including all applicable taxes and charges $114,351 net of HST recoveries Option Year 2: May 1, 2026 to April 30, 2027 $115,744 net of all applicable taxes and charges $130,791 including all applicable taxes and charges $117,781 net of HST recoveries Option Year 3: May 1, 2027 to April 30, 2028 $119,217 net of all applicable taxes and charges $134,715 including all applicable taxes and charges $121,315 net of HST recoveries Option Year 4: May 1, 2028 April 30, 2029 $122,793 net of all applicable taxes and charges $138,756 including all applicable taxes and charges $124,954 net of HST recoveries The total potential contract award identified in this report, including all options years is $579,227 net of all taxes and $654,526 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $589,421 net of HST recoveries. The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.