Award of negotiated Request for Proposal Doc3839678024 to Colliers Project Leaders Inc for the ModernTO Program and Project Management Services for Corporate Real Estate Management

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The decision

2024-04-17 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2024) from the Chief Procurement Officer: Solicitation Number: Negotiated Request for Proposal, Ariba Document Number Doc3839678024 Description: For the provision of the ModernTO Program and Project Management Services for Corporate Real Estate Management from date of Award until December 31, 2025.

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The award is to the highest score bidder meeting all the mandatory requirements and specifications of the abovementioned Negotiated Request for Proposal. The term of the contract will be from date of award, ending on December 31, 2025 with one (1) additional optional renewal year as follows: Option Year 1: January 1, 2026 to December 31, 2026 Should the option year be exercised, the Executive Director of Corporate Real Estate Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: Colliers Project Leaders Inc Contract Award Value: Initial Term: $5,332,352 net of all applicable taxes and charges $6,025,558 including HST and all applicable charges $5,426,201 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year (January 1, 2026 to December 31, 2026) $5,000,000 net of all applicable taxes and charges $5,650,000 including HST and all applicable charges $5,088,000 net of HST recoveries Total Potential Contract Award including optional period: $10,332,352 net of all applicable taxes and charges $11,675,558 including HST and all applicable charges $10,514,201 net of HST recoveries

On the agenda

As the city filed it

Solicitation Issued: May 16, 2023 Solicitation Closed: August 14, 2023 Number of Addenda Issued: Six (6) Number of Bids: Four (4) Table 2: Summary of Bids Received: Supplier Name BGIS Global Integrated Solutions Canada LP CBRE Colliers Project Leaders Inc Jones Lang Lasalle Real Estate Services Range of Scores (Out of 150): 61.2 to 123.5

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Negotiated Request for Proposal, Ariba Document Number Doc3839678024 Description: For the provision of the ModernTO Program and Project Management Services for Corporate Real Estate Management from date of Award till December 31, 2025. The award is to the highest score bidder meeting all the mandatory requirements and specifications of the abovementioned Negotiated Request for Proposal.

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The term of the contract will be from date of award, ending on December 31, 2025 with one (1) additional optional renewal year as follows: Option Year 1: January 1, 2026 to December 31, 2026 Should the option year be exercised, the Executive Director of Corporate Real Estate Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: Colliers Project Leaders Inc Contract Award Value: Initial Term: $5,332,352 net of all applicable taxes and charges $6,025,558 including HST and all applicable charges $5,426,201 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2025. Option Year (Jan. 1, 2026 to Dec. 31, 2026) $5,000,000 net of all applicable taxes and charges $5,650,000 including HST and all applicable charges $5,088,000 net of HST recoveries Total Potential Contract Award including optional period: $10,332,352 net of all applicable taxes and charges $11,675,558 including HST and all applicable charges $10,514,201 net of HST recoveries

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