Bid Award Panel
The full agenda, as filed
All 13 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA75.1adopted
Solicitation Issued: May 16, 2023 Solicitation Closed: August 14, 2023 Number of Addenda Issued: Six (6) Number of Bids: Four (4) Table 2: Summary of Bids Received: Supplier Name BGIS Global Integrated Solutions Canada LP CBRE Colliers Project Leaders Inc Jones Lang Lasalle Real Estate Services Range of Scores (Out of 150): 61.2 to 123.5
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2024) from the Chief Procurement Officer: Solicitation Number: Negotiated Request for Proposal, Ariba Document Number Doc3839678024 Description: For the provision of the ModernTO Program and Project Management Services for Corporate Real Estate Management from date of Award until December 31, 2025. The award is to the highest score bidder meeting all the mandatory requirements and specifications of the abovementioned Negotiated Request for Proposal. The term of the contract will be from date of award, ending on December 31, 2025 with one (1) additional optional renewal year as follows: Option Year 1: January 1, 2026 to December 31, 2026 Should the option year be exercised, the Executive Director of Corporate Real Estate Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: Colliers Project Leaders Inc Contract Award Value: Initial Term: $5,332,352 net of all applicable taxes and charges $6,025,558 including HST and all applicable charges $5,426,201 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025. Option Year (January 1, 2026 to December 31, 2026) $5,000,000 net of all applicable taxes and charges $5,650,000 including HST and all applicable charges $5,088,000 net of HST recoveries Total Potential Contract Award including optional period: $10,332,352 net of all applicable taxes and charges $11,675,558 including HST and all applicable charges $10,514,201 net of HST recoveries
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Negotiated Request for Proposal, Ariba Document Number Doc3839678024 Description: For the provision of the ModernTO Program and Project Management Services for Corporate Real Estate Management from date of Award till December 31, 2025. The award is to the highest score bidder meeting all the mandatory requirements and specifications of the abovementioned Negotiated Request for Proposal. The term of the contract will be from date of award, ending on December 31, 2025 with one (1) additional optional renewal year as follows: Option Year 1: January 1, 2026 to December 31, 2026 Should the option year be exercised, the Executive Director of Corporate Real Estate Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: Colliers Project Leaders Inc Contract Award Value: Initial Term: $5,332,352 net of all applicable taxes and charges $6,025,558 including HST and all applicable charges $5,426,201 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2025. Option Year (Jan. 1, 2026 to Dec. 31, 2026) $5,000,000 net of all applicable taxes and charges $5,650,000 including HST and all applicable charges $5,088,000 net of HST recoveries Total Potential Contract Award including optional period: $10,332,352 net of all applicable taxes and charges $11,675,558 including HST and all applicable charges $10,514,201 net of HST recoveries
BA75.2adopted
Solicitation Issued: November 23, 2023 Solicitation Closed: December 19, 2023 Number of Addenda Issued: Two (2) Number of Bids: Ten (10) Table 2: Summary of Bids Received Supplier Name ATA Architects Inc.* Boldera Architects* EVOQ Architecture Inc. George Robb Architect Giaimo* Kearns Mancini Architects Inc.* Spencer R. Higgins, Architect Incorporated Stevens Burgess Architects Ltd. Taylor Hazell Architects Ltd. +VG Architects, Ventin Group * Supplier did not meet the minimum technical threshold score of 80% or 60 points out of a potential 75 points Range of Scores: 41.00-90.75
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Supplier Qualifications Doc4209118302 Description: Heritage Architect Roster for a period term of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) additional separate one (1) year periods. Should the option(s) be exercised, then the Deputy City Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: EVOQ Architecture Inc. George Robb Architect Spencer R. Higgins, Architect Incorporated Stevens Burgess Architects Ltd. Taylor Hazell Architects Ltd. +VG Architects, Ventin Group Contract Award Value: EVOQ Architecture Inc. $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Contract is expected to start on the date of award and be completed by March 31, 2025. Option Year 1: April 1, 2025, and end on March 31, 2026 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2: April 1, 2026, and end on March 31, 2027 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries The total potential contract award including all option periods is $600,000 net of all applicable taxes and charges, $678,000 including all applicable taxes and charges. The total potential cost to the City including option periods is $610,560 net of HST recoveries. George Robb Architect $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Contract is expected to start on the date of award and be completed by March 31, 2025. Option Year 1: April 1, 2025, and end on March 31, 2026 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2: April 1, 2026, and end on March 31, 2027 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries The total potential contract award including all option periods is $600,000 net of all applicable taxes and charges, $678,000 including all applicable taxes and charges. The total potential cost to the City including option periods is $610,560 net of HST recoveries. Spencer R. Higgins, Architects Incorporated $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Contract is expected to start on the date of award and be completed by March 31, 2025. Option Year 1: April 1, 2025, and end on March 31, 2026 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2: April 1, 2026, and end on March 31, 2027 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries The total potential contract award including all option periods is $600,000 net of all applicable taxes and charges, $678,000 including all applicable taxes and charges. The total potential cost to the City including option periods is $610,560 net of HST recoveries. Stevens Burgess Architects Ltd. $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Contract is expected to start on the date of award and be completed by March 31, 2025. Option Year 1: April 1, 2025, and end on March 31, 2026 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2: April 1, 2026, and end on March 31, 2027 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries The total potential contract award including all option periods is $600,000 net of all applicable taxes and charges, $678,000 including all applicable taxes and charges. The total potential cost to the City including option periods is $610,560 net of HST recoveries. Taylor Hazell Architects Ltd. $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Contract is expected to start on the date of award and be completed by March 31, 2025. Option Year 1: April 1, 2025, and end on March 31, 2026 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2: April 1, 2026, and end on March 31, 2027 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries The total potential contract award including all option periods is $600,000 net of all applicable taxes and charges, $678,000 including all applicable taxes and charges. The total potential cost to the City including option periods is $610,560 net of HST recoveries. +VG Architects, Ventin Group $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Contract is expected to start on the date of award and be completed by March 31, 2025. Option Year 1: April 1, 2025, and end on March 31, 2026 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2: April 1, 2026, and end on March 31, 2027 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries The total potential contract award including all option periods is $600,000 net of all applicable taxes and charges, $678,000 including all applicable taxes and charges. The total potential cost to the City including option periods is $610,560 net of HST recoveries. The total potential contract award including all optional periods for all contracts is $3,600,000 net of all applicable taxes and charges, $4,068,000 including all applicable taxes and charges. The total potential cost to the City including option periods for all contracts is $3,663,360 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Supplier Qualifications Doc4209118302 Description: Heritage Architect Roster for a period term of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) additional separate one (1) year periods. Should the option(s) be exercised, then the Deputy City Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Suppliers: EVOQ Architecture Inc. George Robb Architect Spencer R. Higgins, Architect Incorporated Stevens Burgess Architects Ltd. Taylor Hazell Architects Ltd. +VG Architects, Ventin Group Contract Award Value: EVOQ Architecture Inc. $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries The contract is expected to start on the date of award and be completed by March 31, 2025. Option Year 1: April 1, 2025, and end on March 31, 2026 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2: April 1, 2026, and end on March 31, 2027 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries The total potential contract award including all option periods is $600,000 net of all applicable taxes and charges, $678,000 including all applicable taxes and charges. The total potential cost to the City including option periods is $610,560 net of HST recoveries. George Robb Architect $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries The contract is expected to start on the date of award and be completed by March 31, 2025. Option Year 1: April 1, 2025, and end on March 31, 2026 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2: April 1, 2026, and end on March 31, 2027 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries The total potential contract award including all option periods is $600,000 net of all applicable taxes and charges, $678,000 including all applicable taxes and charges. The total potential cost to the City including option periods is $610,560 net of HST recoveries. Spencer R. Higgins, Architects Incorporated $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries The contract is expected to start on the date of award and be completed by March 31, 2025. Option Year 1: April 1, 2025, and end on March 31, 2026 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2: April 1, 2026, and end on March 31, 2027 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries The total potential contract award including all option periods is $600,000 net of all applicable taxes and charges, $678,000 including all applicable taxes and charges. The total potential cost to the City including option periods is $610,560 net of HST recoveries. Stevens Burgess Architects Ltd. $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries The contract is expected to start on the date of award and be completed by March 31, 2025. Option Year 1: April 1, 2025, and end on March 31, 2026 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2: April 1, 2026, and end on March 31, 2027 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries The total potential contract award including all option periods is $600,000 net of all applicable taxes and charges, $678,000 including all applicable taxes and charges. The total potential cost to the City including option periods is $610,560 net of HST recoveries. Taylor Hazell Architects Ltd. $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries The contract is expected to start on the date of award and be completed by March 31, 2025. Option Year 1: April 1, 2025, and end on March 31, 2026 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2: April 1, 2026, and end on March 31, 2027 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries The total potential contract award including all option periods is $600,000 net of all applicable taxes and charges, $678,000 including all applicable taxes and charges. The total potential cost to the City including option periods is $610,560 net of HST recoveries. +VG Architects, Ventin Group $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries The contract is expected to start on the date of award and be completed by March 31, 2025. Option Year 1: April 1, 2025, and end on March 31, 2026 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries Option Year 2: April 1, 2026, and end on March 31, 2027 $200,000 net of all applicable taxes and charges $226,000 including HST and all applicable charges $203,520 net of HST recoveries The total potential contract award including all option periods is $600,000 net of all applicable taxes and charges, $678,000 including all applicable taxes and charges. The total potential cost to the City including option periods is $610,560 net of HST recoveries. The total potential contract award including all optional periods for all contracts is $3,600,000 net of all applicable taxes and charges, $4,068,000 including all applicable taxes and charges. The total potential cost to the City including option periods for all contracts is $3,663,360 net of HST recoveries.
BA75.3adopted
Solicitation Issued: November 8, 2023 Solicitation Closed: December 14, 2023 Number of Addenda Issued: Six (6) Number of Bids: Seven (7) Table 2: Summary of Bids Received including Base Bid Price Supplier Name Base Bid Price (excluding HST) Canada Construction Limited $739,270.00 ** Ferdom Construction $829,270.00* Brook Restoration Ltd. $859,252.18 LOMCO LIMITED $886,485.00 Somerville Construction $1,092,627.20 Rutherford Contracting Ltd. $1,105,235.85 Aqua Tech Solutions Inc. $1,877,644.41 * Pursuant to the Request for Tender document the contract award value includes Contingency. ** Supplier was found to be non-compliant with the mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Doc4235627228, Contract Number 23-PFR-104 Description: For the supply and delivery of all labour, materials, equipment and supervision required to complete the Alexander Street Parkette Improvements (part of Yonge Street Linear Parks), for the Parks, Forestry and Recreation. Recommended Supplier: Ferdom Construction Contract Award Value: $974,220 net of all applicable taxes and charges $1,100,869 including HST and all applicable charges $991,366 net of HST Recoveries Contract is expected to start on the date of award and end by March 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Doc4235627228, Contract Number 23-PFR-104 Description: For the supply and delivery of all labour, materials, equipment and supervision required to complete the Alexander Street Parkette Improvements (part of Yonge Street Linear Parks), for the Parks, Forestry and Recreation. Recommended Supplier: Ferdom Construction Contract Award Value: $974,220 net of all applicable taxes and charges $1,100,869 including HST and all applicable charges $991,366 net of HST Recoveries The contract is expected to start on the date of award and end by March 31, 2025.
BA75.4adopted
Solicitation Issued: January 17, 2024 Solicitation Closed: February 15, 2024 Number of Addenda Issued: Zero (0) Number of Bids: One (1) Table 2: Summary of Bids Received: Company Name Bid Amount (Excluding HST) Liftsafe Engineering & Service Group Inc. $112,477* *Pursuant to the Request for Quotation document the contract award value includes 15% for Miscellaneous Items
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4245027269 Description: For Roof Anchor Inspection and Maintenance Services to Seniors Services and Long-Term Care. The term of the Contract is to be for one (1) year with an option in favor of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Liftsafe Engineering & Service Group Inc. Contract Award Value: $129,348 net of all applicable taxes and charges (including 15 percent for Miscellaneous Items) $146,164 including HST and all applicable charges. $131,625 net of HST recoveries Contract is expected to start on April 15, 2024, and end on April 14, 2025. Option Year 1: April 15, 2025, and end on April 14, 2026 $133,229 net of all applicable taxes and charges (including 15 percent for Miscellaneous Items) $150,549 including HST and all applicable charges $135,574 net of HST recoveries Option Year 2: April 15, 2026, and end on April 14, 2027 $137,226 net of all applicable taxes and charges (including 15 percent for Miscellaneous Items) $155,065 including HST and all applicable charges $139,641 net of HST recoveries Option Year 3: April 15, 2027, and end on April 14, 2028 $141,343 net of all applicable taxes and charges (including 15 percent for Miscellaneous Items) $159,717 including HST and all applicable charges $143,830 net of HST recoveries Option Year 4: April 15, 2028, and end on April 14, 2029 $145,583 net of all applicable taxes and charges (including 15 percent for Miscellaneous Items) $164,509 including HST and all applicable charges $148,145 net of HST recoveries The total potential contract award identified in this report including optional periods is $686,728 net of all applicable taxes and charges. The total potential contract award identified in this report including optional periods is $776,003 including all applicable taxes and charges. The total potential cost to the City, including optional periods is $698,815 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc4245027269 Description: For Roof Anchor Inspection and Maintenance Services to Seniors Services and Long-Term Care. The term of the Contract is to be for one (1) year with an option in favor of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Liftsafe Engineering & Service Group Inc. Contract Award Value: $129,348 net of all applicable taxes and charges (including 15% for Miscellaneous Items) $146,164 including HST and all applicable charges. $131,625 net of HST recoveries The contract is expected to start on April 15, 2024, and end on April 14, 2025. Option Year 1: April 15, 2025, and end on April 14, 2026 $133,229 net of all applicable taxes and charges (including 15% for Miscellaneous Items) $150,549 including HST and all applicable charges $135,574 net of HST recoveries Option Year 2: April 15, 2026, and end on April 14, 2027 $137,226 net of all applicable taxes and charges (including 15% for Miscellaneous Items) $155,065 including HST and all applicable charges $139,641 net of HST recoveries Option Year 3: April 15, 2027, and end on April 14, 2028 $141,343 net of all applicable taxes and charges (including 15% for Miscellaneous Items) $159,717 including HST and all applicable charges $143,830 net of HST recoveries Option Year 4: April 15, 2028, and end on April 14, 2029 $145,583 net of all applicable taxes and charges (including 15% for Miscellaneous Items) $164,509 including HST and all applicable charges $148,145 net of HST recoveries The total potential contract award identified in this report including optional periods is $686,728 net of all applicable taxes and charges. The total potential contract award identified in this report including optional periods is $776,003 including all applicable taxes and charges. The total potential cost to the City including optional periods is $698,815 net of HST recoveries. The above cost calculations reflect a 3% Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA75.5adopted
Solicitation Issued: February 8, 2024 Solicitation Closed: March 14, 2024 Number of Addenda Issued: Three (3) Number of Bids: Six (6) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T. and 10 percent for miscellaneous items) 2192222 Ontario Inc. dba Sunshine Grounds Care $574,875.00* Hank Deenen Landscaping Limited $628,401.00 Lima's Gardens & Construction Inc. $644,508.91 Municipal Maintenance Inc. $647,460.00 IamCon Group Inc. $669,924.67 Lomco Limited $703,650.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4254529929 Description: For the non-exclusive supply and delivery of Ground Maintenance Services for the City of Toronto's Toronto Water Division Recommended Supplier: 2192222 Ontario Inc. dba Sunshine Grounds Care Contract Award Value: $632,363 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $714,570 including HST and all applicable charges $643,493 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2025. Option Year 1 (April 1, 2025 to March 31, 2026) $651,334 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $736,007 including HST and all applicable charges $662,797 net of HST recoveries Option Year 2 (April 1, 2026 to March 31, 2027) $670,874 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $758,088 including HST and all applicable charges $682,681 net of HST recoveries Option Year 3 (April 1, 2027 to March 31, 2028) $691,000 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $780,830 including HST and all applicable charges $703,162 net of HST recoveries Option Year 4 (April 1, 2028 to March 31, 2029) $711,730 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $804,255 including HST and all applicable charges $724,256 net of HST recoveries The total potential contract award identified in this report including option year periods is $3,357,301 net of all applicable taxes and charges and $3,793,750 including HST and all applicable charges. The total potential cost to the City including the option year periods is $3,416,389 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4254529929 Description: For the non-exclusive supply and delivery of Ground Maintenance Services for the City of Toronto's Toronto Water Division Recommended Supplier: 2192222 Ontario Inc. dba Sunshine Grounds Care Contract Award Value: $632,363 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $714,570 including HST and all applicable charges $643,493 net of HST recoveries The contract is expected to start on date of award and end on March 31, 2025. Option Year 1 (April 1, 2025 to March 31, 2026) $651,334 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $736,007 including HST and all applicable charges $662,797 net of HST recoveries Option Year 2 (April 1, 2026 to March 31, 2027) $670,874 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $758,088 including HST and all applicable charges $682,681 net of HST recoveries Option Year 3 (April 1, 2027 to March 31, 2028) $691,000 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $780,830 including HST and all applicable charges $703,162 net of HST recoveries Option Year 4 (April 1, 2028 to March 31, 2029) $711,730 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $804,255 including HST and all applicable charges $724,256 net of HST recoveries The total potential contract award identified in this report including option year periods is $3,357,301 net of all applicable taxes and charges and $3,793,750 including HST and all applicable charges. The total potential cost to the City including the option year periods is $3,416,389 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial term.
BA75.6adopted
Solicitation Issued: November 14, 2023 Solicitation Closed: December 15, 2023 Number of Addenda Issued: Five (5) Number of Bids: Nine (9) Table 2: Summary of Proposals Received: Supplier Name EME Engineering Inc. Engineering Link Incorporated EXP Services Inc. Green PI Inc. Moon-Matz Ltd. Mo Raquib Farooqui Hedge Fund Bankers Law Corporation* Read Jones Christoffersen Ltd. Stephenson Engineering Limited, a company of Salas O'Brien Tabcon Consulting** * Supplier was found to be non-compliant with the mandatory requirements. ** Supplier did not meet the minimum score of 52.50 and was not considered further. Ranges of Scores: 67.96 to 98
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Doc4269401146 Description: For Engineering Consultants Services to Seniors Services and Long-Term Care. The term of the Contract is to be for a period of one (1) year with an option in favor of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: EXP Services Inc. Contract Award Value: $1,081,500 net of all applicable taxes and charges (including 5 percent for Miscellaneous Items) $1,222,095 including HST and all applicable charges. $1,100,534 net of HST recoveries Contract is expected to start on May 1, 2024, to April 30, 2025 Option Year 1: May 1, 2025, to April 30, 2026 $1,113,945 net of all applicable taxes and charges (including percent for Miscellaneous Items) $1,258,758 including HST and all applicable charges $1,133,550 net of HST recoveries Option Year 2: May 1, 2026, to April 30, 2027 $1,147,363 net of all applicable taxes and charges (including 5 percent for Miscellaneous Items) $1,296,521 including HST and all applicable charges $1,167,557 net of HST recoveries Option Year 3: May 1, 2027, to April 30, 2028 $1,181,784 net of all applicable taxes and charges (including 5 percent for Miscellaneous Items) $1,335,416 including HST and all applicable charges $1,202,584 net of HST recoveries Option Year 4: May 1, 2028, to April 30, 2029 $1,217,238 net of all applicable taxes and charges (including 5 percent for Miscellaneous Items) $1,375,479 including HST and all applicable charges $1,238,661 net of HST recoveries The total potential contract award identified in this report including optional periods is $5,741,830 net of all applicable taxes and charges, $6,488,268 including all applicable taxes and charges. The total potential cost to the City including optional periods is $5,842,887 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Doc4269401146 Description: For Engineering Consultants Services to Seniors Services and Long-Term Care. The term of the Contract is to be for a period of one (1) year with an option in favor of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: EXP Services Inc. Contract Award Value: $1,081,500 net of all applicable taxes and charges (including 5% for Miscellaneous Items) $1,222,095 including HST and all applicable charges. $1,100,534 net of HST recoveries The contract is expected to start on May 1, 2024, to April 30, 2025 Option Year 1: May 1, 2025, to April 30, 2026 $1,113,945 net of all applicable taxes and charges (including 5% for Miscellaneous Items) $1,258,758 including HST and all applicable charges $1,133,550 net of HST recoveries Option Year 2: May 1, 2026, to April 30, 2027 $1,147,363 net of all applicable taxes and charges (including 5% for Miscellaneous Items) $1,296,521 including HST and all applicable charges $1,167,557 net of HST recoveries Option Year 3: May 1, 2027, to April 30, 2028 $1,181,784 net of all applicable taxes and charges (including 5% for Miscellaneous Items) $1,335,416 including HST and all applicable charges $1,202,584 net of HST recoveries Option Year 4: May 1, 2028, to April 30, 2029 $1,217,238 net of all applicable taxes and charges (including 5% for Miscellaneous Items) $1,375,479 including HST and all applicable charges $1,238,661 net of HST recoveries The total potential contract award identified in this report including optional periods is $5,741,830 net of all applicable taxes and charges, $6,488,268 including all applicable taxes and charges. The total potential cost to the City including optional periods is $5,842,887 net of HST recoveries. The above cost calculations reflect a 3% Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA75.7adopted
Solicitation Issued: December 7, 2023 Solicitation Closed: February 2, 2024 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received Supplier Name AQUARIAN CHEMICALS INC.* CHEM-AQUA, DIV OF NCH CANADA INC.** PMC WATER SYSTEMS SERVICES INC. * Supplier did not meet Minimum Threshold in Stage 2: Technical Proposal - Rated Criteria ** Supplier was found non-compliant in Stage 3: Pricing.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposals Doc4273472356 Description: For the supply of Water Treatment Program for the following Divisions: 1. Corporate Real Estate Management 2. Parks, Forestry and Recreation It is the City's intention to enter into an agreement with only one (1) legal entity. The term of the agreement is for an initial period of three (3) years, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods. Recommended Supplier: PMC Water Systems Services Inc. Contract Award Value: $759,165 net of all applicable taxes and charges (inclusive of 20 percent contingency) $857,856 including HST and all applicable charges $772,527 net of HST recoveries Contract is expected to start on Date of Award and end on March 31, 2027. Option Year 1 - From April 1, 2027 to March 31, 2028 $260,647 net of all applicable taxes and charges $294,531 including HST and all applicable charges $265,234 net of HST recoveries Option Year 2 - From April 1, 2028 to March 31, 2029 $268,466 net of all applicable taxes and charges $303,367 including HST and all applicable charges $273,191 net of HST recoveries Total Potential Contract Award Value Including Option Years $1,288,278 net of all applicable taxes and charges $1,455,754 including HST and all applicable charges $1,310,952 net of HST recoveries The above cost calculations reflect a three (3) percent Consumer Price Index adjustment applied to each option year after the initial three (3)-year contract period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposals Doc4273472356 Description: For the supply of Water Treatment Program for the following Divisions: 1. Corporate Real Estate Management 2. Parks, Forestry and Recreation It is the City's intention to enter into an agreement with only one (1) legal entity. The term of the agreement is for an initial period of three (3) years, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods. Recommended Supplier: PMC Water Systems Services Inc. Contract Award Value: $759,165 net of all applicable taxes and charges (inclusive of 20% contingency) $857,856 including HST and all applicable charges $772,527 net of HST recoveries Contract is expected to start on Date of Award and end on March 31, 2027. Option Year 1 - From April 1, 2027 to March 31, 2028 $260,647 net of all applicable taxes and charges $294,531 including HST and all applicable charges $265,234 net of HST recoveries Option Year 2 - From April 1, 2028 to March 31, 2029 $268,466 net of all applicable taxes and charges $303,367 including HST and all applicable charges $273,191 net of HST recoveries Total Potential Contract Award Value Including Option Years $1,288,278 net of all applicable taxes and charges $1,455,754 including HST and all applicable charges $1,310,952 net of HST recoveries The above cost calculations reflect a three (3) percent Consumer Price Index adjustment applied to each option year after the initial three (3)-year contract period.
BA75.8adopted
Solicitation Issued: December 20, 2023 Solicitation Closed: February 28, 2024 Number of Addenda Issued: Seven (7) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Clearway Construction Inc. $11,799,099.00* Drainstar Contracting Ltd. $12,831,604.00 Kapp Infrastructure Inc. $13,862,710.00 *Pursuant to the Request for Tender document, the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4306117175, Contract Number 23TW-CTS-14CWD Description: Sanitary Forcemain Replacement Project Group 2 - Phase 2A in Toronto and Scarborough Recommended Supplier: Clearway Construction Inc. Contract Award Value: $13,423,845 net of all applicable taxes and charges $15,168,945 including HST and all applicable charges $13,660,105 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4306117175, Contract Number 23TW-CTS-14CWD Description: Sanitary Forcemain Replacement Project Group 2 - Phase 2A in Toronto and Scarborough Recommended Supplier: Clearway Construction Inc. Contract Award Value: $13,423,845 net of all applicable taxes and charges $15,168,945 including HST and all applicable charges $13,660,105 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2026.
BA75.9adopted
Solicitation Issued: December 20, 2023 Solicitation Closed: February 5, 2024 Number of Addenda Issued: Four (4) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding H.S.T.) Capital Sewer Services Inc. $7,871,436.00* Insituform Technologies Limited $8,308,310.00 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4355917968, Contract Number 24TW-CTS-01CWD Description: Full Length Trenchless Rehabilitation of Existing Gravity Sewers and Related Works at Various Locations Recommended Supplier: Capital Sewer Services Inc. Contract Award Value: $8,658,580 net of all applicable taxes and charges $9,784,195 including HST and all applicable charges $8,810,971 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4355917968, Contract Number 24TW-CTS-01CWD Description: Full Length Trenchless Rehabilitation of Existing Gravity Sewers and Related Works at Various Locations Recommended Supplier: Capital Sewer Services Inc. Contract Award Value: $8,658,580 net of all applicable taxes and charges $9,784,195 including HST and all applicable charges $8,810,971 net of HST recoveries The contract is expected to start on date of award and end on March 31, 2025.
BA75.10adopted
Solicitation Issued: January 18, 2024 Solicitation Closed: March 6, 2024 Number of Addenda Issued: Six (6) Number of Bids: Five (5) Table 2 : Summary of Bids Received Including Bid price Supplier Name Bid Price (excluding H.S.T.) Belor Construction Ltd. $6,521,920.26* Graham Bros. Construction Limited $6,942,618.07 Clearwater Structures Inc. $6,948,171.00 EllisDon Civil Ltd. $8,159,151.03 Bridgecon Construction Ltd. $9,219,119.73 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4359641804, Contract Number 23ECS-BE-02BSE Description: Bridge Rehabilitation of William R. Allen Road Underpass at Lawrence Avenue West (Bridge ID197). Recommended Supplier: Belor Construction Ltd. Contract Award Value: $7,826,304 net of all applicable taxes and charges $8,843,724 including HST and all applicable charges $7,964,047 net of HST recoveries Contract is expected to start on May 8, 2024 and end on November 24, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4359641804, Contract Number 23ECS-BE-02BSE Description: Bridge Rehabilitation of William R. Allen Road Underpass at Lawrence Avenue West (Bridge ID197). Recommended Supplier: Belor Construction Ltd. Contract Award Value: $7,826,304 net of all applicable taxes and charges $8,843,724 including HST and all applicable charges $7,964,047 net of HST recoveries Contract is expected to start on May 8, 2024 and end on November 24, 2024.
BA75.11adopted
Solicitation Issued: February 7, 2024 Solicitation Closed: February 28, 2024 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 1: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding H.S.T.) ONX Enterprise Solutions Ltd $855,032.42 Teramach Technologies Inc. $859,945.06
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4419884982 Description: For the supply and delivery of Microfocus Software License Subscriptions for the City of Toronto's Technology Services Division Recommended Supplier: OnX Enterprise Solutions Ltd Contract Award Value: $855,032 net of all applicable taxes and charges $966,187 including HST and all applicable charges $870,081 net of HST recoveries Contract is expected to start on date of award for a period of one (1) year from the date of Award.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc4419884982 Description: For the supply and delivery of Microfocus Software License Subscriptions for the City of Toronto's Technology Services Division Recommended Supplier: OnX Enterprise Solutions Ltd Contract Award Value: $855,032 net of all applicable taxes and charges $966,187 including HST and all applicable charges $870,081 net of HST recoveries Contract is expected to start on date of award for a period of one (1) year from the date of Award.
BA75.12adopted
Solicitation Issued: March 6, 2024 Solicitation Closed: April 3, 2024 Number of Addenda Issued: Three (3) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding H.S.T.) Chemtrade Chemicals Canada Ltd $1,847,535.00 Kemira Water Solutions Canada Inc. $2,695,625.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4455587320 Description: For the non-exclusive supply and delivery of aluminum sulphate for the City of Toronto's Water Division. Recommended Supplier: Chemtrade Chemicals Canada Ltd. Contract Award Value: $1,847,535 net of all applicable taxes and charges. $2,087,715 including HST and all applicable charges. $1,880,052 net of HST recoveries. Contract is expected to start on date of award and end on April 30, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4455587320 Description: For the non-exclusive supply and delivery of aluminum sulphate for the City of Toronto's Water Division. Recommended Supplier: Chemtrade Chemicals Canada Ltd. Contract Award Value: $1,847,535 net of all applicable taxes and charges. $2,087,715 including HST and all applicable charges. $1,880,052 net of HST recoveries. Contract is expected to start on date of award and end on April 30, 2025.
BA75.13adopted
Solicitation Issued: February 15, 2024 Solicitation Closed: March 1, 2024 Number of Addenda Issued: none Number of Bids: Two (2) Table 2: Summary of Bids Received including Bid Price Supplier Name Bid Price (excluding H.S.T.) Maple-Crete Inc. $ 5,329,100.05* PTR Paving Inc. $ 5,873,030.50 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4432148992, Contract Number 24TR-OM-120-EY-GM Description: Repairs to Roads and Sidewalks within the Right of Way of Arterial, Collector, Local Roads, Laneways, and Guide Rails in the City of Toronto, Etobicoke York District, and Crackfilling Repairs at Snow Dump Site at 207 New Toronto Street. Recommended Supplier: Maple-Crete Inc. Contract Award Value: $5,359,100 net of all applicable taxes and charges $6,055,783 including HST and all applicable charges $5,453,420 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4432148992, Contract Number 24TR-OM-120-EY-GM Description: Repairs to Roads and Sidewalks within the Right of Way of Arterial, Collector, Local Roads, Laneways, and Guide Rails in the City of Toronto, Etobicoke York District, and Crackfilling Repairs at Snow Dump Site at 207 New Toronto Street. Recommended Supplier: Maple-Crete Inc. Contract Award Value: $5,359,100 net of all applicable taxes and charges $6,055,783 including HST and all applicable charges $5,453,420 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.