Award of Document Number 4574690002 to A&F Di Carlo Construction Inc. and Bevcon Construction & Paving Ltd. for Permanent Surface Reinstatement for Toronto Water Repairs at Various Locations for Toronto Water

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The decision

2024-07-17 · Bid Award Panel · adopted

As filed

The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 11, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Document Number 4574690002, Contract Number 24TW-DC-310OCS (Part A - Service Area 1) and 24TW-DC-311OCS (Part B - Service Area 2) Description: Permanent Surface Reinstatement

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for Toronto Water Repairs at Various Locations within the City of Toronto - Service Area 1 for Toronto, East York (24TW-DC-310OCS) and Service Area 2 for North York (24TW-DC-311OCS) from the date of award to June 30, 2025 with the option in favour of the City to extend the term of the agreement on the same terms and conditions for up to one (1) additional separate one (1) year period at the sole discretion of the City and subject to budget approval. Should the option periods be exercised, the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: A&F Di Carlo Construction Inc. (Part A) Bevcon Construction & Paving Ltd. (Part B) Contract Award Value: Part A - A&F Di Carlo Construction Inc. $3,135,025 net of all applicable taxes and charges $3,542,578 including all applicable taxes and charges $3,190,201 net of HST recoveries Contract is expected to start on the date of award and end on June 30, 2025. Option Period 1 (July 1, 2025 to June 30, 2026) $3,135,025 net of all applicable taxes and charges $3,542,578 including all applicable taxes and charges $3,190,201 net of HST recoveries The total potential contract award including all option periods is $6,270,050 net of all taxes and charges and $7,085,157 including all applicable taxes and charges. The total potential cost to the City including all option periods is $6,380,403 net of HST recoveries. Part B - Bevcon Construction & Paving Ltd. $4,187,925 net of all applicable taxes and charges $4,732,355 including all applicable taxes and charges $4,261,632 net of HST recoveries Contract is expected to start on the date of award and end June 30, 2025. Option Period 1 (July 1, 2025 to June 30, 2026) $4,187,925 net of all applicable taxes and charges $4,732,355 including all applicable taxes and charges $4,261,632 net of HST recoveries The total potential contract award including all option periods is $8,375,850 net of all taxes and charges and $9,464,711 including all applicable taxes and charges. The total potential cost to the City including all option periods is $8,523,265 net of HST recoveries. The combined total potential contract award including option periods is $14,645,900 net of all taxes and charges and $16,549,868 including all applicable taxes and charges. The total potential cost to the City including all option periods for all awards is $14,903,668 net of HST recoveries. Pricing for the option term will remain firm, there will be no changes or adjustments to the unit rates submitted for the duration of the renewal period.

On the agenda

As the city filed it

Solicitation Issued: May 17, 2024 Solicitation Closed: June 18, 2024 Number of Addenda Issued: None Number of Bids: Six (6) Table 2: Summary of Bids received including bid price (Part A) Supplier Name Bid Price (excluding H.S.T.) A&F Di Carlo Construction Inc. $2,835,025* PTR Paving Inc. $2,901,450 Vaughan Paving Ltd. $3,182,350 7850891 Canada Inc. o/a Egnatia Paving $3,356,850 Bevcon Construction & Paving Ltd. $3,548,850 Aqua Tech Solutions Inc.

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$3,987,350 *Pursuant to the Request for Tender document the contract award value includes contingency. Table 3: Summary of Bids received including bid price (Part B) Supplier Name Bid Price (excluding H.S.T.) Bevcon Construction & Paving Ltd. $3,787,925* PTR Paving Inc. $3,827,350 7850891 Canada Inc. o/a Egnatia Paving $3,988,875 Aqua Tech Solutions Inc. $4,286,775 Vaughan Paving Ltd. $4,648,750 A&F Di Carlo Construction Inc. $5,224,325 *Pursuant to the Request for Tender document the contract award value includes contingency.

Staff recommended

The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Document Number 4574690002, Contract Number 24TW-DC-310OCS (Part A - Service Area 1) and 24TW-DC-311OCS (Part B - Service Area 2) Description: Permanent Surface Reinstatement for Toronto Water Repairs at Various Locations within the City of Toronto - Service Area 1 for Toronto, East York (24TW-DC-310OCS) and Service Area 2 for North York (24TW-DC-311OCS) from the date of award to June 30, 2025 with the option in favour of the City to extend the term of the agreement on the same terms and conditions for up to one (1) additional separate one (1) year period at the sole discretion of the City and subject to budget approval.

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Should the option periods be exercised, the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: A&F Di Carlo Construction Inc. (Part A) Bevcon Construction & Paving Ltd. (Part B) Contract Award Value: Part A - A&F Di Carlo Construction Inc. $3,135,025 net of all applicable taxes and charges $3,542,578 including all applicable taxes and charges $3,190,201 net of HST recoveries Contract is expected to start on the date of award and end on June 30, 2025. Option Period 1 (July 1, 2025 to June 30, 2026) $3,135,025 net of all applicable taxes and charges $3,542,578 including all applicable taxes and charges $3,190,201 net of HST recoveries The total potential contract award including all option periods is $6,270,050 net of all taxes and charges and $7,085,157 including all applicable taxes and charges. The total potential cost to the City including all option periods is $6,380,403 net of HST recoveries. Part B - Bevcon Construction & Paving Ltd. $4,187,925 net of all applicable taxes and charges $4,732,355 including all applicable taxes and charges $4,261,632 net of HST recoveries Contract is expected to start on the date of award and end June 30, 2025. Option Period 1 (July 1, 2025 to June 30, 2026) $4,187,925 net of all applicable taxes and charges $4,732,355 including all applicable taxes and charges $4,261,632 net of HST recoveries The total potential contract award including all option periods is $8,375,850 net of all taxes and charges and $9,464,711 including all applicable taxes and charges. The total potential cost to the City including all option periods is $8,523,265 net of HST recoveries. The combined total potential contract award including option periods is $14,645,900 net of all taxes and charges and $16,549,868 including all applicable taxes and charges. The total potential cost to the City including all option periods for all awards is $14,903,668 net of HST recoveries. Pricing for the option term will remain firm, there will be no changes or adjustments to the unit rates submitted for the duration of the renewal period.

On the record

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