The filed record
Award of Document Number 4532966165 to Mister Chemical Ltd. for the Non-Exclusive Supply, Delivery and Maintenance of Floor Scrubbing Equipment on a Rental Basis for Seniors Services and Long-Term Care
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The decision
2024-09-25 · Bid Award Panel · adopted
As filed
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 19, 2024) from the Chief Procurement Officer: Solicitation Number: Request For Proposal, Document Number 4532966165 Description: For the Non-Exclusive Supply, Delivery, and Maintenance of Floor Scrubbing Equipment on a Rental Basis for Seniors Services and Long-Term Care, from the date of award for one (1) year with an option in favor of the City to extend the agreement for an additional term of up to four (4) separate one (1) year periods.
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Should the option(s) be exercised, then the General Manager of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Mister Chemical Ltd Contract Award Value: $366,738 net of all applicable taxes and charges (including a 15 percent miscellaneous fee) $414,414 including HST and all applicable charges $373,193 net of HST recoveries Contract is expected to start on date of award and end on September 30, 2025. Option Year 1: October 1, 2025, to September 30, 2026 $377,741 net of all applicable taxes and charges (including a 15 percent miscellaneous fee) $426,847 including HST and all applicable charges $384,389 net of HST recoveries Option Year 2: October 1, 2026, to September 30, 2027 $389,073 net of all applicable taxes and charges (including a 15 percent miscellaneous fee) $439,652 including HST and all applicable charges $395,921 net of HST recoveries Option Year 3: October 1, 2027, to September 30, 2028 $400,745 net of all applicable taxes and charges (including a 15 percent miscellaneous fee) $452,842 including HST and all applicable charges $407,798 net of HST recoveries Option Year 4: October 1, 2028, to September 30, 2029 $412,767 net of all applicable taxes and charges (including a 15 percent miscellaneous fee) $466,427 including HST and all applicable charges $420,032 net of HST recoveries The total potential contract award identified in this report including optional periods is $1,947,064 net of all applicable taxes and charges. The total potential contract award identified in this report including optional periods is $2,200,183 including all applicable taxes and charges. The total potential cost to the City including optional periods is $1,981,333 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
On the agenda
As the city filed it
Solicitation Issued: June 26, 2024, Solicitation Closed: August 7, 2024 Number of Addenda Issued: Seven (7) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Archer Canada Inc. Mister Chemical Ltd. SQM Janitorial Services Inc. * * Supplier did not meet the minimum technical threshold
Staff recommended
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request For Proposal, Document Number 4532966165 Description: For the Non-Exclusive Supply, Delivery, and Maintenance of Floor Scrubbing Equipment on a Rental Basis for Seniors Services and Long-Term Care, from the date of award for one (1) year with an option in favor of the City to extend the agreement for an additional term of up to four (4) separate one (1) year periods.
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Should the option(s) be exercised, then the General Manager of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Mister Chemical Ltd Contract Award Value: $366,738 net of all applicable taxes and charges (including a 15 percent miscellaneous fee) $414,414 including HST and all applicable charges $373,193 net of HST recoveries Contract is expected to start on date of award and end on September 30, 2025. Option Year 1: October 1, 2025, to September 30, 2026 $377,741 net of all applicable taxes and charges (including a 15 percent miscellaneous fee) $426,847 including HST and all applicable charges $384,389 net of HST recoveries Option Year 2: October 1, 2026, to September 30, 2027 $389,073 net of all applicable taxes and charges (including a 15 percent miscellaneous fee) $439,652 including HST and all applicable charges $395,921 net of HST recoveries Option Year 3: October 1, 2027, to September 30, 2028 $400,745 net of all applicable taxes and charges (including a 15 percent miscellaneous fee) $452,842 including HST and all applicable charges $407,798 net of HST recoveries Option Year 4: October 1, 2028, to September 30, 2029 $412,767 net of all applicable taxes and charges (including a 15 percent miscellaneous fee) $466,427 including HST and all applicable charges $420,032 net of HST recoveries The total potential contract award identified in this report including optional periods is $1,947,064 net of all applicable taxes and charges. The total potential contract award identified in this report including optional periods is $2,200,183 including all applicable taxes and charges. The total potential cost to the City including optional periods is $1,981,333 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
On the record
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