Amendment to Various Blanket Contracts and Purchase Order for Fire and Life Safety, Inspection, Test and Maintenance Services for Fire Alarm, Sprinkler, Standpipe, Special Suppression, Fire Extinguisher, and Fire Hydrants

The contract values were exceeded due to substantial changes to the original scope of work, driven by unforeseen site conditions. This includes poor compliance and record keeping by previous contracted vendors who managed the delivery of fire and life safety service at City buildings prior to the establishment of Safety and Compliance team (formerly the Fire and Life Safety Office) within Corporate Real Estate Management in 2020. To address the substantial change in scope, Corporate Real Estate Management and Purchasing and Materials Management developed a new competitive Request for Proposal in 2023. The new Request for Proposal included all fire and life safety devices and provided improved contract management tools intended to further improve compliance for the City of Toronto. Staff anticipate the new Request for Proposal to be awarded by the end of November 2024. The amendment to purchase order 6050050 for integrated and standardized fire and life safety report management software is required to extend the contract for one additional year for Corporate Real Estate Management to complete a review of the market and execute a new agreement for fire and life safety reporting software in 2025. The cumulative amendment value requested for the five blanket contracts and one purchase order is $4,362,087 net of all taxes and charges ($4,438,860 net of Harmonized Sales Tax recoveries), increasing the combined total contract value from $14,799,714 net of all taxes and charges ($15,060,189 net of Harmonized Sales Tax recoveries) to $19,161,801 net of all taxes and charges ($19,499,049 net of Harmonized Sales Tax recoveries). General Government Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law, or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11.1.

Blanket Contract Number 47023985 issued to JD Collins Fire Protection Company to provide fire and life safety inspection, testing and maintenance service for the Emergency Services Divisions in the amount of $514,548 net of all taxes and charges ($523,604 Harmonized Sales Tax recoveries), increasing the contract value from $2,315,397 to $2,829,945 net of all taxes and charges ($2,879,752 net of Harmonized Sales Tax recoveries); c. Blanket Contract Number 47023986 issued to Onyx Fire Protection Services Inc., to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions in the amount of $1,472,126 net of all taxes and charges ($1,498,035 net of Harmonized Sales Tax recoveries), increasing the contract value from $1,808,810 to $3,280,936 net of all taxes and charges ($3,338,680 net of Harmonized Sales Tax recoveries); d. Blanket Contract Number 47023988 issued to Eurotech Safety Inc., to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions in the amount of $618,061 net of all taxes and charges ($628,939 net of Harmonized Sales Tax recoveries), increasing the contract value from $2,440,716 to $3,058,777 net of all taxes and charges ($3,112,611 net of Harmonized Sales Tax recoveries); e. Blanket Contract Number 47023987 issued to Greater Toronto Fire Protection Ltd., to provide fire and life safety inspection, testing and maintenance service for all Civic Centers in the amount of $327,237 net of all taxes and charges ($332,997 net of Harmonized Sales Tax recoveries), increasing the value from $3,705,942 to $4,033,179 net of all taxes and charges ($4,104,163 net of Harmonized Sales Tax recoveries); and f. Purchase Order Number 6050050 issued to Building Reports Canada Inc., to provide Fire and Life Safety Tracking and Compliance Software in the amount of $250,000 net of all taxes and charges ($254,400 net of Harmonized Sales Tax recoveries), Increasing the value from $1,427,831 to $1,677,831 net of all taxes and charges ($1,707,361 net of Harmonized Sales Tax recoveries) and to extend the agreement from December 31, 2024 to December 31, 2025.