Non-Competitive Contract with Esri Canada Limited for Proprietary Geographic Information System Software Licenses, Cloud Subscriptions and Related Maintenance

With the assessment now complete, Technology Services is returning to General Government Committee to seek the authority for those future staff capability requirements, ensuring continuity of service. Further, the City of Toronto is in the process of negotiating an enterprise agreement with the supplier as the supplier is changing its service offering to one that assigns one license to a named user (the current model allows for one license to be assigned to multiple users). The enterprise agreement for the service offering aims to secure competitive, fixed pricing. Mapping City data through Geographic Information System allows City staff, Councillors, and residents to visualize trends and patterns, making it easier to identify areas needing infrastructure upgrades or track environmental changes over time. It also improves public engagement by helping residents access City facilities and programs while allowing City staff to allocate resources better and manage assets for more efficient service delivery and maintenance. With a growing emphasis on visualizing data through maps, this report requests authorization to secure a new contract with the supplier, ensuring operational stability and supporting growth across City divisions for three (3) years from 2025 - 2027. City Council approval is required in accordance with Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five-year commitment for each supplier, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.

2. City Council adopt the confidential instructions to staff in Confidential Attachment 1. 3. City Council directs that Confidential Attachment 1 remain confidential at this time as it pertains to criteria to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto and be made public at the discretion of the Chief Procurement Officer following the execution of the contract authorized by recommendation 1.