Non-Competitive Procurement with Computacenter TeraMach Technologies Inc., for Change Management Consulting Services for Housing Secretariat

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The decision

2024-12-17 · Toronto City Council · adopted

As filed

City Council on December 17 and 18, 2024, adopted the following: 1. City Council, in accordance with Municipal Code Chapter 195, Procurement, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five (5)-year commitment, under Article 7, Section 195-7.3 (D) of the Procurement By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as

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per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11A, authorize the Executive Director, Housing Secretariat to negotiate and enter into a non-competitive contract with Computacenter TeraMach Technologies Inc., for the amount of $442,478 net of all applicable taxes and charges ($450,266 net of Harmonized Sales Tax recoveries) to provide change management consulting services for a term that will commence from date of award until December 31, 2026.

On the agenda

As the city filed it

The purpose of this report is to request authority to enter a new non-competitive contract with Computacenter TeraMach Technologies Inc., for the supply of change management consulting services for Housing Secretariat from the date of award to December 31, 2026, for a total amount of $442,478 net of all applicable taxes and charges ($450,266 net of Harmonized Sales Tax Recoveries). The services sought under this non-competitive contract are for a new and distinct phase of the Modernization Project within Housing Secretariat, as well as operationalization of an existing phase.

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There will be continued focus on ensuring digital equity for housing applicants who lack access to technology or require non-digital options to maintain their housing applications and receive housing offers. The new Project phase is the result of City Council direction to implement a Centralized Affordable Rental Housing Access System. This new phase introduces significant program, policy, and operational changes that require continued change management expertise, familiarity with the project history, and the ability to meet tight project timelines.

Staff recommended

The Executive Director, Housing Secretariat, and the Chief Procurement Officer recommend that: 1. City Council, in accordance with Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five (5)-year commitment, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed

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under staff authority as per the Toronto Municipal Code, Chapter 71 Financial Control, Section 71-11A, grant authority to the Executive Director of the Housing Secretariat to negotiate and enter into a non-competitive contract with Computacenter TeraMach Technologies Inc., for the amount of $442,478 net of all applicable taxes and charges ($450,266 net of Harmonized Sales Tax recoveries) to provide change management consulting services for a term that will commence from date of award until December 31, 2026.

Considered

2024-11-20 · General Government Committee · adopted
Decision as filed
The General Government Committee recommend that: 1. City Council, in accordance with Municipal Code Chapter 195-Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five (5)-year commitment, under Article 7, Section 195-7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal
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Code, Chapter 71 Financial Control, Section 71-11A, grant authority to the Executive Director of the Housing Secretariat to negotiate and enter into a non-competitive contract with Computacenter TeraMach Technologies Inc., for the amount of $442,478 net of all applicable taxes and charges ($450,266 net of Harmonized Sales Tax recoveries) to provide change management consulting services for a term that will commence from date of award until December 31, 2026.
2024-12-17 · Toronto City Council · adopted

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