The filed record
Contracts and Purchase Order Amendments Process
The Public Gallery wrote no story on this item. What follows is the city’s own record of what happened to it, as filed: nothing on this page is summarised or scored by us.
The decision
2024-12-17 · Toronto City Council · adopted
As filed
City Council on December 17 and 18, 2024, adopted the following: 1. City Council request the Chief Financial Officer and Treasurer, in consultation with the Chief Procurement Officer, to review the historic use of contract and purchase order amendments and report to the General Government Committee in the third quarter of 2025 with findings, including recommendations to update the contract and purchase order amendment
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process and delegation of financial authority, as required, to better define the parameters and rationalize the process.
On the agenda
As the city filed it
The motion to review the historic use of contract and purchase order amendments is crucial to ensure that the city is managing its resources effectively, mitigating unnecessary risks, and maintaining financial accountability for all expenditures. In this meeting alone, there are 15 amended items, totaling a cost over $55 million to the city, with more than $31 million attributed to "unforeseen" items. These amended items are costing the City a substantial amount of money and are a reoccurring issue on the General Government Committee.
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The total of 60 amended items since January represent a significant and ongoing trend that warrants closer examination.
Staff recommended
Councillor Vincent Crisanti recommends that: 1. City Council request the Chief Financial Officer, in consultation with the Chief Procurement Officer, to review the historic use of contract and purchase order amendments and report to the General Government Committee in the third quarter of 2025 with findings, including recommendations to update the contract and purchase order amendment process and delegation of financial authority, as required, to better define the parameters and rationalize the process.
Considered
2024-11-20 · General Government Committee · adopted
Decision as filed
The General Government Committee recommends that: 1. City Council request the Chief Financial Officer, in consultation with the Chief Procurement Officer, to review the historic use of contract and purchase order amendments and report to the General Government Committee in the third quarter of 2025 with findings, including recommendations to update the contract and purchase order amendment process and delegation of financial authority, as required, to better define the parameters and rationalize the process.
2024-12-17 · Toronto City Council · adopted
On the record
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