Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA11.1adopted
Solicitation Issued: June 2, 2022 Solicitation Closed: July 7, 2022 Number of Addenda Issued: Two (2) Number of Bids: Nine (9) Table 2: Summary of Bids Received including Bid Price Supplier Name Accent Building Sciences Inc. Bold Engineering Inc. DSR Systems Inc.** EXP Services Inc. Green PI Inc. McIntosh Perry Limited Read Jones Christoffersen Ltd. Stephenson Engineering Limited Stile Architect Inc.* *Supplier did not meet the required minimum technical score, therefore their cost of services envelope was not opened. **Pursuant to the Request for Proposal document the contract award value includes contingency Range of Scores: 32.67 to 81.13
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 19, 2023) from the Acting Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3447108958 Description: To provide Professional and Technical Services for State of Good Repair Condition Assessments for Major Facilities on behalf of the Parks, Forestry and Recreation Division of the City of Toronto for a period of two (2) years. Recommended Supplier: DSR Systems Inc. Contract Award Value: $928,999 net of all applicable taxes and charges $1,049,769 including HST and all applicable charges $945,349 net of HST recoveries Contract is expected to start following the date of award and end by December 31, 2024.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3447108958 Description: To provide Professional and Technical Services for State of Good Repair Condition Assessments for Major Facilities on behalf of the Parks, Forestry and Recreation Division of the City of Toronto for a period of two (2) years. Recommended Supplier: DSR Systems Inc. Contract Award Value: $928,999 net of all applicable taxes and charges $1,049,769 including HST and all applicable charges $945,349 net of HST recoveries Contract is expected to start following the date of award and end by December 31, 2024.
BA11.2adopted
Solicitation Issued: November 7, 2022 Solicitation Closed: December 2, 2022 Number of Addenda Issued: Five (5) Number of Bids: Ten (10) Table 2: Summary of Bids Received including Bid Price Supplier Name Bid Price (excluding HST) Canada Construction Limited $ 950,000* 373044 Ontario Limited o/a Trans Canada Construction $ 974,925 Struct-Con Construction Ltd. $1,052,283 Martinway Contracting Ltd. $1,054,254 Joe Pace and Sons Contracting Inc. $1,057,791 Pegah Construction Ltd. $1,089,000 Century Group Constructors Inc. $1,110,667 Anacond Contracting Inc. $1,139,858 Ritestart Limited $1,244,900 1568796 Ontario Inc. $1,621,658 *Pursuant to the Request for Tender document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 19, 2023) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender Ariba Document Number 3694727991, Contract Number 22-PFR-178 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete building construction improvements and repairs at Pleasantview Tennis Clubhouse located at 116 Clydesdale Drive, in Clydesdale Park, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Canada Construction Limited Contract Award Value: $1,040,000 net of all applicable taxes and charges $1,175,200 including HST and all applicable charges $1,058,304 net of HST recoveries Contract is expected to start following the date of award and end by September 30, 2023.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Ariba Document Number 3694727991, Contract Number 22-PFR-178 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete building construction improvements and repairs at Pleasantview Tennis Clubhouse located at 116 Clydesdale Drive, in Clydesdale Park, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Canada Construction Limited Contract Award Value: $1,040,000 net of all applicable taxes and charges $1,175,200 including HST and all applicable charges $1,058,304 net of HST recoveries Contract is expected to start following the date of award and end by September 30, 2023.
BA11.3adopted
Solicitation Issued: November 09, 2022 Solicitation Closed: January 04, 2023 Number of Addenda Issued: Five (5) Number of Bids: Four (4) Table 2: Summary of Bids including bid price Supplier Name Base Bid Price (including HST) Joe Pace & Sons Contracting Inc $1,860,000 HN Construction Ltd $2,075,873 Martinway Contracting Ltd $2,204,734 Anacond Contracting Inc $5,835,000 * Pursuant to the Request for Tender document the contract award price includes Alternate price items $565,000 and $180,000 contingency allowance.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 19, 2023) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3703729406 Description: For Interior Upgrades at various Long Term Care Homes, Toronto Recommended Supplier: Joe Pace & Sons Contracting Inc Contract Award Value: $2,605,000 net of all applicable taxes and charges $2,943,650 including HST and all applicable charges $2,650,848 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3703729406 Description: For Interior Upgrades at various Long Term Care Homes, Toronto Recommended Supplier: Joe Pace & Sons Contracting Inc Contract Award Value: $2,605,000 net of all applicable taxes and charges $2,943,650 including HST and all applicable charges $2,650,848 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023
BA11.4adopted
Solicitation Issued: November 17, 2022 Solicitation Closed: December 12, 2022 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) iPSS Inc. $614,238 SRG Security Resource Group Inc. $729,871
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 19, 2023) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation Ariba Document Number 3743106956 Description: D3 Forensic Case Management Licenses Subscriptions for a period of two (2) years with an option in favour of the City to extend the agreement on the same terms and conditions for up to three (3) additional one (1) year periods from the date of award. Should the option(s) be exercised, then the Chief Information Security Officer will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: iPSS Inc. Contract Award Value: $234,929 net of all applicable taxes and charges $265,469 including HST and all applicable charges $239,063 net of HST recoveries Contract is expected to start on or about January 25, 2023 and end on January 24, 2025. Option Year 1 (January 25, 2025 to January 24, 2026) $119,509 net of all applicable taxes and charges $135,045 including HST and all applicable charges $121,612 net of HST recoveries Option Year 2 (January 25, 2026 to January 24, 2027) $127,874 net of all applicable taxes and charges $144,498 including HST and all applicable charges $130,125 net of HST recoveries Option Year 3 (January 25, 2027 to January 24, 2028) $131,927 net of all applicable taxes and charges $149,078 including HST and all applicable charges $134,249 net of HST recoveries The total potential contract award identified in this report is $614,238 excluding all applicable taxes and charges and $694,089 including HST and applicable charges. The potential cost to the City is $625,049 net of HST recoveries.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Ariba Document Number 3743106956 Description: D3 Forensic Case Management Licenses Subscriptions for a period of two (2) years with an option in favour of the City to extend the agreement on the same terms and conditions for up to three (3) additional one (1) year periods from the date of award. Should the option(s) be exercised, then the Chief Information Security Officer will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: iPSS Inc. Contract Award Value: $234,929 net of all applicable taxes and charges $265,469 including HST and all applicable charges $239,063 net of HST recoveries Contract is expected to start on or about January 25, 2023 and end on January 24, 2025. Option Year 1 (January 25, 2025 to January 24, 2026) $119,509 net of all applicable taxes and charges $135,045 including HST and all applicable charges $121,612 net of HST recoveries Option Year 2 (January 25, 2026 to January 24, 2027) $127,874 net of all applicable taxes and charges $144,498 including HST and all applicable charges $130,125 net of HST recoveries Option Year 3 (January 25, 2027 to January 24, 2028) $131,927 net of all applicable taxes and charges $149,078 including HST and all applicable charges $134,249 net of HST recoveries The total potential contract award identified in this report is $614,238 excluding all applicable taxes and charges and $694,089 including HST and applicable charges. The potential cost to the City is $625,049 net of HST recoveries.
BA11.5adopted
Solicitation Issued: November 30, 2021 Solicitation Closed: January 14, 2022 Number of Addenda Issued: Four (4) Number of Bids: Two (2)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 19, 2023) from the Acting Chief Procurement Officer: Solicitation Number: Ontario's Vendor of Record Arrangement Tender 15492 Description: Leveraging from the provincial Vendor of Record Tender 15492 for the supply and delivery of bulk propane for a period of five (5) years from February 1, 2023 to January 31, 2028. The use of this Vendor of Record Arrangement is in line with Toronto procurement policies. Recommended Supplier: Parkland Corporation Contract Award Value: $1,476,274 net of all applicable taxes and charges $1,668,189 including HST and all applicable charges $1,502,256 net of HST recoveries Contract is expected to start on February 1, 2023 and end on January 31, 2028. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: as per the Toronto Municipal Code, Chapter 195-6.6, Procurement of same goods and services as public body Solicitation Number: Ontario's Vendor of Record Arrangement Tender 15492 Description: Leveraging from the provincial Vendor of Record Tender 15492 for the supply and delivery of bulk propane for a period of five (5) years from February 1, 2023 to January 31, 2028. The use of this Vendor of Record Arrangement is in line with Toronto procurement policies. Recommended Supplier: Parkland Corporation Contract Award Value: $1,476,274 net of all applicable taxes and charges $1,668,189 including HST and all applicable charges $1,502,256 net of HST recoveries Contract is expected to start on February 1, 2023 and end on January 31, 2028. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial one (1) year period.