Bid Award Panel
The full agenda, as filed
All 9 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA117.1amended
Election of Vice Chair - Bid Award Panel
Election of the Vice Chair of the Bid Award Panel under Municipal Code Chapter 27, Council Procedures, Appendix A-2, for a term of office ending December 31, 2021, and until a successor is appointed.
The Bid Award Panel: 1. Elected the Chief Financial Officer and Treasurer, Finance and Treasury Services Designate as Vice Chair of the Bid Award Panel for a term of office starting January 13, 2021 and ending December 31, 2021, and until a successor is appointed.
BA117.2adopted
Solicitation Issued: July 6, 2020 Solicitation Closed: July 31, 2020 Number of Addenda Issued: Three (3) Number of Bids: Six (6) Table 2: Summary of Bids Received for Ariba Doc Number 2487291193 including bid price Supplier Name Bid Price (including H.S.T.) ROSSCLAIR Contractors Inc. $1,056,211.00* RENOKREW $1,062,299.44 Struct-Con Construction Ltd. $1,164,611.90 Harbridge & Cross Limited $1,209,100.00 Ritestart Limited $1,214,750.00 Anacond Contracting Inc. $1,109,660.00** *Pursuant to the Request for Tender document the contract award value includes contingency. **Declared non-compliant due to not meeting the COR Certified mandatory requirement.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 7, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT), Ariba Doc Number 2487291193 Description: Ariba Doc Number 2487291193 (4-2020), to complete interior renovations for a new Corporate Security Office at Union Station to facilitate the relocation of the existing security office. Recommended Supplier: ROSSCLAIR Contractors Inc. Contract Award Value: $1,263,675 net of all applicable taxes and charges $1,427,953 including HST and all applicable charges $1,285,916 net of HST recoveries Contract is expected to start on date of award and end on July 02, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT), Ariba Doc Number 2487291193 Description: Ariba Doc Number 2487291193 (4-2020), to complete interior renovations for a new Corporate Security Office at Union Station to facilitate the relocation of the existing security office. Recommended Supplier: ROSSCLAIR Contractors Inc. Contract Award Value: $1,263,675 net of all applicable taxes and charges $1,427,953 including HST and all applicable charges $1,285,916 net of HST recoveries Contract is expected to start on date of award and end on July 02, 2021.
BA117.3adopted
Solicitation Issued: August 17, 2020 Solicitation Closed: September 22, 2020 Number of Addenda Issued: Five (5) Number of Bids: Eight (8) Table 2: Summary of Bids Received for Request For Proposal (RFP) Doc 2538259045 Supplier Name CS&P Architects Inc. Diamond and Schmitt Architects Incorporated GEC Architecture MacLennan Jaunkalns Miller Architects Ltd. Perkins + Will Salter Pilon Architecture (with Architects Rasch Eckler Associates Ltd - AREA) Teeple Architects Inc. ZAS Architects Inc. Range of Scores: 72.76 percent - 95.91 percent
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 7, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP), Ariba Doc. Number 2538259045 Description: For Professional Technical Services for the provision of all architectural, technical and administrative services for the design and construction contract administration to construct the Davisville Aquatic Community Centre (Net Zero Energy Building). Recommended Supplier: CS&P Architects Inc. Contract Award Value: $2,068,700 net of all applicable taxes and charges $2,337,631 including HST and all applicable charges $2,105,109 net of HST recoveries The contract is expected to start following the date of award and end by September 30, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal (RFP), Ariba Doc. Number 2538259045 Description: For Professional Technical Services for the provision of all architectural, technical and administrative services for the design and construction contract administration to construct the Davisville Aquatic Community Centre (Net Zero Energy Building). Recommended Supplier: CS&P Architects Inc. Contract Award Value: $2,068,700 net of all applicable taxes and charges $2,337,631 including HST and all applicable charges $2,105,109 net of HST recoveries The contract is expected to start following the date of award and end by September 30, 2024.
BA117.4adopted
Solicitation Issued: November 24, 2020 Solicitation Closed: December 22, 2020 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received for Ariba Doc Number 2681010301 including bid price Supplier Name Bid Price (including H.S.T.) Joe Pace & Sons Contracting Inc. 1 $1,263,000 Duron Ontario Limited $1,265,400 Aquicon Construction Co. Ltd. $1,885,000 Frank Pellegrino General Contracting Ltd. 2 Non-compliant 1 Pursuant to the Request for Tender document the contract award value includes contingency and provisional prices added to bid price. Contract award value reflects adjusted value. 2 Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 7, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT), Ariba Doc. Number 2681010301 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Malvern and Heron Park Community Centre, Chiller Replacement, on behalf of the Parks, Forestry, and Recreation Division of the City of Toronto. Recommended Supplier: Joe Pace and Sons Contracting Inc. Contract Award Value: $1,809,000 net of all applicable taxes and charges $2,044,170 including HST and all applicable charges $1,840,838 net of HST recoveries The contract is expected to start March 2021 and end by September 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT), Ariba Doc. Number 2681010301 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Malvern and Heron Park Community Centre, Chiller Replacement, on behalf of the Parks, Forestry, and Recreation Division of the City of Toronto. Recommended Supplier: Joe Pace and Sons Contracting Inc. Contract Award Value: $1,809,000 net of all applicable taxes and charges $2,044,170 including HST and all applicable charges $1,840,838 net of HST recoveries The contract is expected to start March 2021 and end by September 2021.
BA117.5adopted
Solicitation Issued: October 29, 2020 Solicitation Closed: November 27, 2020 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received for Tender Ariba Document Number 2682569577 including Bid Price Supplier Name Bid Price (including H.S.T.) Clearway Construction Inc. $1,238,543* Drainstar Contracting Ltd. $2,761,324 *Pursuant to the RFT document the contract award price includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( January 7, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tenders (RFT) Number Doc 2682569577, Contract Number 20ECS-MI-01SA Description: Scott Street Sewage Pumping Station Area, Toronto. Recommended Supplier: Clearway Construction Inc. Contract Award Value: $1,424,873 net of all applicable taxes and charges $1,610,107 including HST and all applicable charges $1,449,951 net of HST recoveries Contract is expected to start on date of award and end no later than December 31, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tenders (RFT) No.Doc2682569577, Contract No. 20ECS-MI-01SA Description: Scott Street Sewage Pumping Station Area, Toronto. Recommended Supplier: Clearway Construction Inc. Contract Award Value: $1,424,873 net of all applicable taxes and charges $1,610,107 including HST and all applicable charges $1,449,951 net of HST recoveries Contract is expected to start on date of award and end no later than December 31, 2021.
BA117.6adopted
Solicitation Issued: November 5, 2020 Solicitation Closed: December 8, 2020 Number of Addenda Issued: Six (6) Number of Bids: Seven (7) Table 2: Summary of Bids Received for Request For Tender Number Doc 2689636701 including bid price Supplier Name Bid Price (including H.S.T.)* 2489960 Ontario Inc. $13,158,104 Gio Crete Construction Ltd $14,076,547 Midome Construction Services Ltd $17,271,485 Direct Underground Inc. $17,763,834 GFL Infrastructure Group Inc. $22,317,817 Drainstar Contracting Ltd $25,235,132 Clearway Construction Inc $25,983,959 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 7, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT) Number DOC 2689636701, Contract Number 20ECS-LU-19SU Description: For Watermain Replacement at Various Locations East of University Avenue and Bloor Street West. Recommended Supplier: 2489960 Ontario Inc. Contract Award Value: $11,644,340 net of all applicable taxes and charges $13,158,104 including HST and all applicable charges $11,849,280 net of HST recoveries Contract is expected to start on January 15, 2021 and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT) Number DOC 2689636701, Contract Number 20ECS-LU-19SU Description: For Watermain Replacement at Various Locations East of University Avenue and Bloor Street West. Recommended Supplier: 2489960 Ontario Inc. Contract Award Value: $11,644,340 net of all applicable taxes and charges $13,158,104 including HST and all applicable charges $11,849,280 net of HST recoveries Contract is expected to start on January 15, 2021 and end on December 31, 2023.
BA117.7adopted
Solicitation Issued: November 3, 2020 Solicitation Closed: November 18, 2020 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received for Request For Quotation, Ariba Doc. Number 2696137341 including bid price Supplier Name Bid Price (including H.S.T.) IBM Canada Limited * $793,462 USD OnX Enterprise Solutions Ltd. $811,129 USD Qnovate Solutions Inc. $928,709 USD The KTL Group, Inc. $980,304 USD *Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. The Bid Award Panel rescind its December 23, 2020 (Item BA115.7) decision to award Request for Quotation Ariba Doc Number 2696137341 to IBM Canada Ltd., for the non-exclusive supply of standard and enhanced Maintenance Support and Subscription Services for Red Hat Linux OS for the Technology Services Division. 2. The Bid Award Panel grant authority to award Request for Quotation Ariba Doc Number 2696137341 to OnX Enterprise Solutions Ltd., for the non-exclusive supply of standard and enhanced Maintenance Support and Subscription Services for Red Hat Linux OS for the Technology Services Division in accordance with the contract details set out below: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2696137341 Description: For the non-exclusive supply of standard and enhanced Maintenance Support and Subscription Services for Red Hat Linux OS Recommended Supplier: OnX Enterprise Solutions Ltd. Contract Award Value: $717,813 USD net of all applicable taxes and charges $811,129 USD including HST and all applicable charges $730,447 USD net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that: 1. The Bid Award Panel Rescind its December 23, 2020 decision to award Request for Quotation Ariba Doc Number 2696137341 to IBM Canada Ltd., for the non-exclusive supply of standard and enhanced Maintenance Support and Subscription Services for Red Hat Linux OS for the Technology Services Division. 2. The Bid Award Panel grant authority to award Request for Quotation Ariba Doc Number 2696137341 to OnX Enterprise Solutions Ltd., for the non-exclusive supply of standard and enhanced Maintenance Support and Subscription Services for Red Hat Linux OS for the Technology Services Division in accordance with the contract details set out below: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2696137341 Description: For the non-exclusive supply of standard and enhanced Maintenance Support and Subscription Services for Red Hat Linux OS Recommended Supplier: OnX Enterprise Solutions Ltd. Contract Award Value: $717,813 USD net of all applicable taxes and charges $811,129 USD including HST and all applicable charges $730,447 USD net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2025.
BA117.8adopted
Solicitation Issued: December 1, 2020 Solicitation Closed: December 15, 2020 Number of Addenda Issued: 0 Number of Bids: 2 Table 2: Summary of Bids Received for Request For Quotation, Ariba Doc. Number 2733996096 including bid price Supplier Name Evaluated Bid Price* (including H.S.T.) Rocwin Sales & Service Ltd $287,705 Wajax Equipment $358,589 *Evaluated Bid Price totals are for one (1) year only and include the value of 100 percent of the supplier's submitted pricing. The contract award value represents the 60 percent / 40 percent split of work between, resulting in a correlating split of cost.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 7, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2733996096 Description: For the non-exclusive Supply and Delivery of all Labour, Materials, and Equipment necessary to perform Mechanical and Structural Safety Inspections, Repairs, and Certifications for Various Types of Vehicle Mounted Aerial Devices, for the period of three (3) years from February 1, 2021, to January 31, 2024, with the option to renew the contracts for two (2) additional separate one (1) year periods. The Request For Quotation (RFQ) is structured to award two (2) separate contract(s) to the two (2) lowest suppliers meeting specification, known as the Primary Vendor to receive 60 percent of the work and the Secondary Vendor to receive 40 percent of the work for Lot A Price Form. Should the option(s) be exercised, then the General Manager, Fleet Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Rocwin Sales and Service Ltd. (Primary Vendor) Contract Award Value: $595,779 net of all applicable taxes and charges $673,230 including HST and all applicable charges $606,265 net of HST recoveries The contract is expected to start on February 1, 2021, and end on January 31, 2024. Option Year One from February 1, 2024, to January 31, 2025 $204,551 net of all applicable taxes and charges $231,142 including all applicable taxes and charges $208,151 net of HST recoveries Option Year Two from February 1, 2025, to January 31, 2026 $210,687 net of all applicable taxes and charges $238,077 including all applicable taxes and charges $214,395 net of HST recoveries Recommended Supplier: Wajax Equipment (Secondary Vendor) Contract Award Value: $495,043 net of all applicable taxes and charges $559,398 including HST and all applicable charges $503,755 net of HST recoveries The contract is expected to start on February 1, 2021, and end on January 31, 2024. Option Year One from February 1, 2024, to January 31, 2025 $169,965 net of all applicable taxes and charges $192,060 including all applicable taxes and charges $172,956 net of HST recoveries Option Year Two from February 1, 2025, to January 31, 2026 $175,064 net of all applicable taxes and charges $197,822 including all applicable taxes and charges $178,145 net of HST recoveries The total potential contract award identified in this report including all options years is $1,851,088 net of all taxes and $2,091,730 including all applicable taxes and charges. The total Potential cost to the City, including all option years, is $1,883,667 net of HST recoveries. The above cost calculations reflect a 30 percent contingency cost per participating division for unforeseen factors and an estimated 3 percent in Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial three (3) year period and not reflected in the evaluated bid price noted in Table 2.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2733996096 Description: For the non-exclusive Supply and Delivery of all Labour, Materials, and Equipment necessary to perform Mechanical and Structural Safety Inspections, Repairs, and Certifications for Various Types of Vehicle Mounted Aerial Devices, for the period of three (3) years from February 1, 2021, to January 31, 2024, with the option to renew the contracts for two (2) additional separate one (1) year periods. The Request For Quotation (RFQ) is structured to award two (2) separate contract(s) to the two (2) lowest suppliers meeting specification, known as the Primary Vendor to receive 60 percent of the work and the Secondary Vendor to receive 40 percent of the work for Lot A Price Form. Should the option(s) be exercised, then the General Manager, Fleet Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Rocwin Sales and Service Ltd. (Primary Vendor) Contract Award Value: $595,779 net of all applicable taxes and charges $673,230 including HST and all applicable charges $606,265 net of HST recoveries The contract is expected to start on February 1, 2021, and end on January 31, 2024. Option Year One from February 1, 2024, to January 31, 2025 $204,551 net of all applicable taxes and charges $231,142 including all applicable taxes and charges $208,151 net of HST recoveries Option Year Two from February 1, 2025, to January 31, 2026 $210,687 net of all applicable taxes and charges $238,077 including all applicable taxes and charges $214,395 net of HST recoveries Recommended Supplier: Wajax Equipment (Secondary Vendor) Contract Award Value: $495,043 net of all applicable taxes and charges $559,398 including HST and all applicable charges $503,755 net of HST recoveries The contract is expected to start on February 1, 2021, and end on January 31, 2024. Option Year One from February 1, 2024, to January 31, 2025 $169,965 net of all applicable taxes and charges $192,060 including all applicable taxes and charges $172,956 net of HST recoveries Option Year Two from February 1, 2025, to January 31, 2026 $175,064 net of all applicable taxes and charges $197,822 including all applicable taxes and charges $178,145 net of HST recoveries The total potential contract award identified in this report including all options years is $1,851,088 net of all taxes and $2,091,730 including all applicable taxes and charges. The total Potential cost to the City, including all option years, is $1,883,667 net of HST recoveries. The above cost calculations reflect a 30 percent contingency cost per participating division for unforeseen factors and an estimated 3 percent in Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial three (3) year period and not reflected in the evaluated bid price noted in Table 2.
BA117.9adopted
Solicitation Issued: September 24, 2020 Solicitation Closed: October 14, 2020 Number of Addenda Issued: 0 Number of Bids: 1 Table 2: Summary of Bids Received for Request For Quotation, Ariba Doc Number Doc 2219331817 including bid price Supplier Name Bid Price for all tables* (including H.S.T. and excluding a 10 percent Service Allowance) Green Tractors Inc. $851,930 *Evaluated Bid Price contains the Ariba pricing for all three Tables in the Request For Quotation. The Contract Award value is only for the two Tables (1 and 2) that were awarded.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 7, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2219331817 Description: For the non-exclusive supply of labour, materials, parts and equipment necessary to provide warranty and non-warranty maintenance and repair to various Agricultural Tractors for the City of Toronto's Fleet Services Division and Parks, Forestry and Recreation Division on an as and when required basis for one (1) year from the date of Award, with the option to renew the contracts for four (4) additional separate one (1) year periods. The Request for Quotation (RFQ) structure to award up to (3) separate contract(s) to the lowest Suppliers based on the Supplier meeting specifications in Table 1, and or Table 2 and or Table 3. The recommended Supplier is being recommended for the award of RFQ Table 1 and Table 2. Number compliant bid was received for RFQ Table 3. Should the option(s) be exercised, then the General Manager Fleet Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Green Tractors Inc. Contract Award Value: $593,632 net of all applicable taxes and charges (incl 10 percent for service allowance) $670,804 including HST and all applicable charges $604,080 net of HST recoveries The contracts are expected to start on date of award and end on November 30, 2021. Option Year 1 from December 1, 2021 to November 30, 2022: $611,441 net of all applicable taxes and charges $690,928 including HST and all applicable charges $622,202 net of HST recoveries Option Year 2 from December 1, 2022 to November 30, 2023: $629,784 net of all applicable taxes and charges $711,656 including HST and all applicable charges $640,868 net of HST recoveries Option Year 3 from December 1, 2023 to November 30, 2024: $648,678 net of all applicable taxes and charges $733,006 including HST and all applicable charges $660,094 net of HST recoveries Option Year 4 from December 1, 2024 to November 30, 2025: $668,138 net of all applicable taxes and charges $754,996 including HST and all applicable charges $679,897 net of HST recoveries The total potential contract award identified in this report including all optional years is $3,151,673 net of all taxes and $3,561,390 including all applicable taxes and charges. The total potential cost to the City, including all option years, is 3,207,142 net of HST recoveries. The above cost calculations include a ten (10) percent contingency to fulfill service requirements for new tractor acquisitions over the next five (5) years, and a three (3) percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period and not reflected in the evaluated bid price noted in Table 2.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2219331817 Description: For the non-exclusive supply of labour, materials, parts and equipment necessary to provide warranty and non-warranty maintenance and repair to various Agricultural Tractors for the City of Toronto's Fleet Services Division and Parks, Forestry and Recreation Division on an as and when required basis for one (1) year from the date of Award, with the option to renew the contracts for four (4) additional separate one (1) year periods. The Request for Quotation (RFQ) structure to award up to (3) separate contract(s) to the lowest Suppliers based on the Supplier meeting specifications in Table 1, and or Table 2 and or Table 3. The recommended Supplier is being recommended for the award of RFQ Table 1 and Table 2. Number compliant bid was received for RFQ Table 3. Should the option(s) be exercised, then the General Manager Fleet Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Green Tractors Inc. Contract Award Value: $593,632 net of all applicable taxes and charges (incl 10 percent for service allowance) $670,804 including HST and all applicable charges $604,080 net of HST recoveries The contracts are expected to start on date of award and end on November 30, 2021. Option Year 1 from December 1, 2021 to November 30, 2022: $611,441 net of all applicable taxes and charges $690,928 including HST and all applicable charges $622,202 net of HST recoveries Option Year 2 from December 1, 2022 to November 30, 2023: $629,784 net of all applicable taxes and charges $711,656 including HST and all applicable charges $640,868 net of HST recoveries Option Year 3 from December 1, 2023 to November 30, 2024: $648,678 net of all applicable taxes and charges $733,006 including HST and all applicable charges $660,094 net of HST recoveries Option Year 4 from December 1, 2024 to November 30, 2025: $668,138 net of all applicable taxes and charges $754,996 including HST and all applicable charges $679,897 net of HST recoveries The total potential contract award identified in this report including all optional years is $3,151,673 net of all taxes and $3,561,390 including all applicable taxes and charges. The total potential cost to the City, including all option years, is 3,207,142 net of HST recoveries. The above cost calculations include a ten (10) percent contingency to fulfill service requirements for new tractor acquisitions over the next five (5) years, and a three (3) percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period and not reflected in the evaluated bid price noted in Table 2.