Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA121.1adopted
Solicitation Issued: October 21, 2020 Solicitation Closed: December 16,2020 Number of Addenda Issued: Seven (7) Number of Bids: Three (3) Table 4: Summary of Bids Received including bid price for Ariba Doc Number 2628085685 Part A Bid Price (including H.S.T.) Cardinal Health $191,149 Part B Medline Canada Corp o/a Medical Mart Supplies Ltd. $275,476 Part C Medical Pharmacies Group Ltd. (OMS) $144,124
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 4, 2021) from the Chief Procurement Officer: Solicitation Number: Ariba Doc Number 2628085685 Description: For the non-exclusive supply and delivery of all Personal and Medical Products at various City of Toronto's Shelters, operated by the Shelter, Support and Housing Administration Division for the period of one year from the date of award, with an option to renew for two (2) additional separate one (1) year period at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the General Manager of Shelter, Support and Housing Administration will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. The award is for up to three (3) contracts to three (3) Respondents in part to each of the three lowest bidders accepted meeting all the mandatory requirements and specifications of the Request For Quotation (RFQ). The Total amount of each contract for the initial term + 2 option years will be awarded by each Part (A), (B) and (C) as follows: Recommended Supplier: Part A Cardinal Health Canada Inc. Part B Medline Canada Corp o/a Medical Mart Supplies Ltd. Part C Medical Pharmacies Group Ltd. (OMS) Cardinal Health Canada, Part A Contract Award Value: $54,728 net of all applicable taxes and charges $61,842 including HST and all applicable charges $55,691 net of HST recoveries The contract is expected to start on date of award and end on April 30, 2022. Option Year 1 (May 1, 2022 to April 30, 2023) $56,370 net of all applicable taxes and charges $63,698 including HST and all applicable charges $57,362 net of HST recoveries Option Year 2 (May 1, 2023 to April 30, 2024) $58,061 net of all applicable taxes and charges $65,609 including HST and all applicable charges $59,083 net of HST recoveries The total potential contract award including option years for Part A is $169,159 net of all applicable taxes and charges and $191,149 including all applicable taxes and charges. The total potential cost to the City including option years for Part A is $172,136 net of HST recoveries. Medline Canada Corp O/A Medical Mart Supplies Ltd. Part B Contract Award Value: $78,871 net of all applicable taxes and charges $89,125 including HST and all applicable charges $80,260 net of HST recoveries The contract is expected to start on date of award and end on April 30, 2022. Option Year 1 (May 1, 2022 to April 30, 2023) $81,238 net of all applicable taxes and charges $91,799 including HST and all applicable charges $82,667 net of HST recoveries Option Year 2 (May 1, 2023 to April 30, 2024) $83,675 net of all applicable taxes and charges $94,552 including HST and all applicable charges $85,147 net of HST recoveries The total potential contract award including option years for Part B is $243,784 net of all applicable taxes and charges and $275,476 including all applicable taxes and charges. The total potential cost to the City including option years for Part B is $248,074 net of HST recoveries. Medical Pharmacies Group Ltd. (OMS), Part C. Contract Award Value: $41,264 net of all applicable taxes and charges $46,628 including HST and all applicable charges $41,990 net of HST recoveries The contract is expected to start on date of award and end on April 30, 2022. Option Year 1 (May 1, 2022 to April 30, 2023) $42,502 net of all applicable taxes and charges $48,027 including HST and all applicable charges $43,250 net of HST recoveries Option Year 2 (May 1, 2023 to April 30, 2024) $43,777 net of all applicable taxes and charges $49,468 including HST and all applicable charges $44,548 net of HST recoveries The total potential contract award including option years for Part C is $127,542 net of all applicable taxes and charges and $144,124 including all applicable taxes and charges. The total potential cost to the City including option years for Part C is $129,788 net of HST recoveries. The contract is expected to start on date of award and end on April 30, 2022. The total potential contract award including all option years for all awards is $610,748 including all applicable taxes and charges and $540,485 net of all applicable taxes and charges. The total potential cost to the City including all option years for all awards is $549,998 net of HST recoveries The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc Number 2628085685 Description: For the non-exclusive supply and delivery of all Personal and Medical Products at various City of Toronto's Shelters, operated by the Shelter, Support and Housing Administration Division for the period of one year from the date of award, with an option to renew for two (2) additional separate one (1) year period at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the General Manager of Shelter, Support and Housing Administration will request the Chief Purchasing Officer to process the renewals under the same terms and conditions. The award is for up to three (3) contracts to three (3) Respondents in part to each of the three lowest bidders accepted meeting all the mandatory requirements and specifications of the Request For Quotation (RFQ). The Total amount of each contract for the initial term + 2 option years will be awarded by each Part (A), (B) and (C) as follows: Recommended Supplier: Part A Cardinal Health Canada Inc. Part B Medline Canada Corp o/a Medical Mart Supplies Ltd. Part C Medical Pharmacies Group Ltd. (OMS) Cardinal Health Canada, Part A Contract Award Value: $54,728 net of all applicable taxes and charges $61,842 including HST and all applicable charges $55,691 net of HST recoveries The contract is expected to start on date of award and end on April 30, 2022. Option Year 1 (May 1, 2022 to April 30, 2023) $56,370 net of all applicable taxes and charges $63,698 including HST and all applicable charges $57,362 net of HST recoveries Option Year 2 (May 1, 2023 to April 30, 2024) $58,061 net of all applicable taxes and charges $65,609 including HST and all applicable charges $59,083 net of HST recoveries The total potential contract award including option years for Part A is $169,159 net of all applicable taxes and charges and $191,149 including all applicable taxes and charges. The total potential cost to the City including option years for Part A is $172,136 net of HST recoveries. Medline Canada Corp O/A Medical Mart Supplies Ltd. Part B Contract Award Value: $78,871 net of all applicable taxes and charges $89,125 including HST and all applicable charges $80,260 net of HST recoveries The contract is expected to start on date of award and end on April 30, 2022. Option Year 1 (May 1, 2022 to April 30, 2023) $81,238 net of all applicable taxes and charges $91,799 including HST and all applicable charges $82,667 net of HST recoveries Option Year 2 (May 1, 2023 to April 30, 2024) $83,675 net of all applicable taxes and charges $94,552 including HST and all applicable charges $85,147 net of HST recoveries The total potential contract award including option years for Part B is $243,784 net of all applicable taxes and charges and $275,476 including all applicable taxes and charges. The total potential cost to the City including option years for Part B is $248,074 net of HST recoveries. Medical Pharmacies Group Ltd. (OMS), Part C. Contract Award Value: $41,264 net of all applicable taxes and charges $46,628 including HST and all applicable charges $41,990 net of HST recoveries The contract is expected to start on date of award and end on April 30, 2022. Option Year 1 (May 1, 2022 to April 30, 2023) $42,502 net of all applicable taxes and charges $48,027 including HST and all applicable charges $43,250 net of HST recoveries Option Year 2 (May 1, 2023 to April 30, 2024) $43,777 net of all applicable taxes and charges $49,468 including HST and all applicable charges $44,548 net of HST recoveries The total potential contract award including option years for Part C is $127,542 net of all applicable taxes and charges and $144,124 including all applicable taxes and charges. The total potential cost to the City including option years for Part C is $129,788 net of HST recoveries. The contract is expected to start on date of award and end on April 30, 2022. The total potential contract award including all option years for all awards is $610,748 including all applicable taxes and charges and $540,485 net of all applicable taxes and charges. The total potential cost to the City including all option years for all awards is $549,998 net of HST recoveries The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index (CPI).
BA121.2adopted
Solicitation Issued: October 16, 2020 Solicitation Closed: November 30, 2020 Number of Addenda Issued: Seven (7) Number of Submissions: Three (3) Table 2: Summary of Bids Received for Request For Proposal (RFP), Ariba Doc Number 2639763754 Supplier Name Moon-Matz Limited Morrison Hershfield Limited WSP Canada Incorporated Range of Scores: 69.86 to 92.12
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 25, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP), Ariba Doc Number 2639763754 Description: For Professional Services for Professional Engineering Services for Electrical Design and Inspection for 2021 Major Roads Capital Work Program. Recommended Supplier: Moon-Matz Limited Contract Award Value: $546,825 net of all applicable taxes and charges $617,912 including HST and all applicable charges $556,449 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal (RFP), Ariba Doc Number 2639763754 Description: For Professional Services for Professional Engineering Services for Electrical Design and Inspection for 2021 Major Roads Capital Work Program. Recommended Supplier: Moon-Matz Limited Contract Award Value: $546,825 net of all applicable taxes and charges $617,912 including HST and all applicable charges $556,449 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2022.
BA121.3adopted
Solicitation Issued: November 3, 2020 Solicitation Closed: November 24, 2020 Number of Addenda Issued: One (1) Number of Bids: One (1) Table 2: Summary of Bids Received for Ariba Doc. Number 2651104405 including Total Base Bid Price Supplier Name Bid Price (including H.S.T.) Concept Control Inc. $221,552
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( February 4, 2021) from the Chief Procurement Officer: Solicitation Number: Ariba Doc. Number 2651104405 Description: For the non-exclusive supply, delivery, maintenance and repair of RAE Systems Air Monitoring Equipment and Accessories for the City of Toronto's Toronto Fire Services Division from March 1, 2021, to February 28, 2022, with the option to renew the Contract for three (3) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract the City's Purchasing and Materials Management Division (PMMD) will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that Toronto Fire Services will monitor vendor performance during the term of the contract. Should the option terms be exercised the Fire Chief General Manager will request the Chief Purchasing Officer of Purchasing and Materials Management Division (PMMD) to process the renewals under the same terms and conditions. Recommended Supplier: Concept Controls Inc. Contract Award Value: $196,064 net of all applicable taxes and charges $221,552 including HST and all applicable charges $199,515 net of HST recoveries Contract is expected to start on March 1, 2021 and end on February 28, 2022. Option Year 1 (March 1, 2022 to February 28, 2023) $201,945 net of all applicable taxes and charges $228,198 including all applicable taxes and charges $205,500 net of HST recoveries Option Year 2 (March 1, 2023 to February 29, 2024) $208,004 net of all applicable taxes and charges $235,045 including all applicable taxes and charges $211,665 net of HST recoveries Option Year 3 (March 1, 2024 to February 28, 2025) $214,244 net of all applicable taxes and charges $242,096 including all applicable taxes and charges $218,015 net of HST recoveries The total potential contract award including all option years is $834,695 net of HST recoveries, $926,891 including all applicable taxes and charges and $820,257 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc. Number 2651104405 Description: For the non-exclusive supply, delivery, maintenance and repair of RAE Systems Air Monitoring Equipment and Accessories for the City of Toronto's Toronto Fire Services Division from March 1, 2021, to February 28, 2022, with the option to renew the Contract for three (3) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract the City's Purchasing and Materials Management Division (PMMD) will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that Toronto Fire Services will monitor vendor performance during the term of the contract. Should the option terms be exercised the Fire Chief General Manager will request the Chief Purchasing Officer of Purchasing and Materials Management Division (PMMD) to process the renewals under the same terms and conditions. Recommended Supplier: Concept Controls Inc. Contract Award Value: $196,064 net of all applicable taxes and charges $221,552 including HST and all applicable charges $199,515 net of HST recoveries Contract is expected to start on March 1, 2021 and end on February 28, 2022. Option Year 1 (March 1, 2022 to February 28, 2023) $201,945 net of all applicable taxes and charges $228,198 including all applicable taxes and charges $205,500 net of HST recoveries Option Year 2 (March 1, 2023 to February 29, 2024) $208,004 net of all applicable taxes and charges $235,045 including all applicable taxes and charges $211,665 net of HST recoveries Option Year 3 (March 1, 2024 to February 28, 2025) $214,244 net of all applicable taxes and charges $242,096 including all applicable taxes and charges $218,015 net of HST recoveries The total potential contract award including all option years is $834,695 net of HST recoveries, $926,891 including all applicable taxes and charges and $820,257 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase as per the Consumer Price Index (CPI).
BA121.4adopted
Solicitation Issued: October 26, 2020 Solicitation Closed: December 4, 2020 Number of Addenda Issued: Five [5] Number of Bids: Two [2] Table 2: Summary of Proposals Received for Request For Proposal (RFP) Ariba Doc. Number 2671891228 Proponents Name Lakeside Process Controls, Limited* Bell Combustion Limited *Proponent did not meet the minimum total technical threshold score of 75 percent (60/80 points) and subsection 6 threshold score (10/15 points).
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( February 4, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP) Number Doc 2 671891228 Description: Pre-Purchase of Hot Water Boiler Package Systems for Ashbridges Bay Treatment Plant. Recommended Supplier: Bell Combustion Ltd. Contract Award Value: $4,956,289 net of all applicable taxes and charges $5,600,607 including HST and all applicable charges $5,043,520 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal (RFP) Number Doc 2 671891228 Description: Pre-Purchase of Hot Water Boiler Package Systems for Ashbridges Bay Treatment Plant. Recommended Supplier: Bell Combustion Ltd. Contract Award Value: $4,956,289 net of all applicable taxes and charges $5,600,607 including HST and all applicable charges $5,043,520 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2023.
BA121.5adopted
Solicitation Issued: November 23, 2020 Solicitation Closed: December 24, 2020 Number of Addenda Issued: 1 Number of Bids: 5 Table 2: Summary of Bids Received for Request For Quotation (RFQ), Ariba Doc Number 2705218091 including bid price Supplier Name Bid Price (including H.S.T.) Supply Rite Steel Inc. $848,446 UCC Industries International Inc. $903,931 MVA Power Inc $1,066,851 Metalogalva North America Inc. $2,967,696 Pivot Safety Products Inc. $3,429,211
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 4, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2705218091 Description: For the non-exclusive supply, delivery and warranty of Traffic Poles and related hardware for the City of Toronto's Transportation Services Division from the date of award to December 31, 2023 all in accordance with the provisions and specifications contained in this Request for Quotation (RFQ). Recommended Supplier: Supply Rite Steel Inc. Contract Award Value: $765,854 net of all applicable taxes and charges (including 2 percent for miscellaneous items) $865,415 including HST and all applicable charges $779,333 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2023. The total contract award is $865,415 including all applicable taxes and charges and $765,854 net of all applicable taxes and charges. The total cost to the City is $779,333 net of HST recoveries. The engineering estimate for this project is $945,758.85 net of all taxes and charges.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ), Ariba Doc Number 2705218091 Description: For the non-exclusive supply, delivery and warranty of Traffic Poles and related hardware for the City of Toronto's Transportation Services Division from the date of award to December 31, 2023 all in accordance with the provisions and specifications contained in this Request for Quotation (RFQ). Recommended Supplier: Supply Rite Steel Inc. Contract Award Value: $765,854 net of all applicable taxes and charges (including 2 percent for miscellaneous items) $865,415 including HST and all applicable charges $779,333 net of HST recoveries The contract is expected to start on date of award and end on December 31, 2023. The total contract award is $865,415 including all applicable taxes and charges and $765,854 net of all applicable taxes and charges. The total cost to the City is $779,333 net of HST recoveries. The engineering estimate for this project is $945,758.85 net of all taxes and charges.
BA121.6adopted
Solicitation Issued: January 12, 2021 Solicitation Closed: January 28, 2021 Number of Addenda Issued: None Number of Bids: 2 Table 2: Summary of Bids Received for Request For Quotation (RFQ) DOC 2711631974 including bid price Bidder Name Bid Price (including H.S.T.)* Wolseley Canada $156,231 Emco Waterworks Corporation $176,005 * A miscellaneous amount of 25 percent to be added to the contract award value for additional, unforeseen related items in accordance with section 3.4 of Part 3 Technical Specifications and Requirements for Deliverables.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( February 4, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Number (RFP) DOC 2711631974 Description: For the non-exclusive supply and delivery of Copper Items, Culverts and Accessories, PVC Pipes, repair clamps and service saddles and other water related items from the date of award to February 28, 2022, with the option to renew the Contract for three (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Wolseley Canada Contract Award Value: Initial base year 2021 (Date of Award to February 28, 2022) $172,821 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $195,288 including HST and all applicable charges $175,863 net of HST recoveries Option Year 1 (March 1, 2022 to February 28, 2023) $178,006 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $201,147 including all applicable taxes and charges $181,139 net of HST recoveries Option Year 2 (March 1, 2023 to February 28, 2024) $183,346 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $207,181 including all applicable taxes and charges $186,573 net of HST recoveries Option Year 3 (March 1, 2024 to February 28, 2025) $188,847 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $213,397 including all applicable taxes and charges $192,170 net of HST recoveries Option Year 4 (March 1, 2025 to February 28, 2026) $194,512 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $219,799 including all applicable taxes and charges $197,935 net of HST recoveries For the purposes of the evaluation and award, 3 percent Consumer Price Index (CPI) increase applied annually to the total annual cost from the anniversary date of the contract. The total potential contract award identified in this report including option years is $1,036,812 including all applicable taxes and charges. The total potential cost to the City including option years is $933,681 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Number (RFP) DOC 2711631974 Description: For the non-exclusive supply and delivery of Copper Items, Culverts and Accessories, PVC Pipes, repair clamps and service saddles and other water related items from the date of award to February 28, 2022, with the option to renew the Contract for three (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Wolseley Canada Contract Award Value: Initial base year 2021 (Date of Award to February 28, 2022) $172,821 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $195,288 including HST and all applicable charges $175,863 net of HST recoveries Option Year 1 (March 1, 2022 to February 28, 2023) $178,006 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $201,147 including all applicable taxes and charges $181,139 net of HST recoveries Option Year 2 (March 1, 2023 to February 28, 2024) $183,346 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $207,181 including all applicable taxes and charges $186,573 net of HST recoveries Option Year 3 (March 1, 2024 to February 28, 2025) $188,847 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $213,397 including all applicable taxes and charges $192,170 net of HST recoveries Option Year 4 (March 1, 2025 to February 28, 2026) $194,512 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $219,799 including all applicable taxes and charges $197,935 net of HST recoveries For the purposes of the evaluation and award, 3 percent Consumer Price Index (CPI) increase applied annually to the total annual cost from the anniversary date of the contract. The total potential contract award identified in this report including option years is $1,036,812 including all applicable taxes and charges. The total potential cost to the City including option years is $933,681 net of HST recoveries.
BA121.7adopted
Solicitation Issued: December 24, 2020 Call Closed: January 22, 2021 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received for Request For Tender (RFT), Ariba Doc. Number 2755265712 including bid price Supplier Name Base Bid Price (including HST) Martinway Contracting Ltd $595,849* Anacond Contracting Inc $602,997 Joe Pace & Sons Contracting Inc $664,440 HN Construction Limited $745,800 * Pursuant to the Request For Tender (RFT) document the contract award price includes contingency allowance and alternate price.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 1, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT), Ariba Doc. Number 2755265712 Description: For Intergeneration Courtyard and Staff Parking Repaving at Kipling Acres Long-Term Care Home, 2233 Kipling Avenue. Recommended Supplier: Martinway Contracting Ltd. Contract Award Value: $626,800 net of all applicable taxes and charges $708,284 including HST and all applicable charges $637,832 net of HST recoveries The contract is expected to start on date of award and end on August 31, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT), Ariba Doc. Number 2755265712 Description: For Intergeneration Courtyard and Staff Parking Repaving at Kipling Acres Long-Term Care Home, 2233 Kipling Avenue. Recommended Supplier: Martinway Contracting Ltd. Contract Award Value: $626,800 net of all applicable taxes and charges $708,284 including HST and all applicable charges $637,832 net of HST recoveries The contract is expected to start on date of award and end on August 31, 2021.