Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA121.1adopted
Solicitation Issued: October 21, 2024 Solicitation Closed: December 19, 2024 Number of Addenda Issued: Four (4) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Martinway Contracting Ltd. $6,558,000.80* Greenspace Construction Inc.** $6,618,713.45 ASCO Construction (Toronto) Ltd.** $6,627,919.00 *Pursuant to the Request for Tender document the contract award value includes contingency. ** Supplier was found non-compliant with mandatory requirements
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 20, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4706190304, Contract Number 24SWM-IRM-034CDU Description: Compactor Replacement and Watermain Rehabilitation at Disco Road Transfer Station Recommended Supplier: Martinway Contracting Ltd. Contract Award Value: $7,896,000 net of all applicable taxes and charges $8,922,480 including HST and all applicable charges $8,034,970 net of HST recoveries The contract is expected to start on the date of award and end on March 31, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4706190304, Contract Number 24SWM-IRM-034CDU Description: Compactor Replacement and Watermain Rehabilitation at Disco Road Transfer Station Recommended Supplier: Martinway Contracting Ltd. Contract Award Value: $7,896,000 net of all applicable taxes and charges $8,922,480 including HST and all applicable charges $8,034,970 net of HST recoveries The contract is expected to start on the date of award and end on March 31, 2026.
BA121.2adopted
Solicitation Issued: November 21, 2024 Solicitation Closed: January 15, 2025 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Dayco Distributing Ltd. $1,870,926.34 Advantage Restaurant Supply $1,976,190.72
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 20, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotations Doc4784736229 Description: For the provision of supply, delivery, installation, and warranty of food service equipment for Seniors Services and Long-term Care, for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for up to one (1) additional one (1) year period. Should the option be exercised, then the Client Division Head will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Dayco Distributing Ltd. Contract Award Value: $2,245,112 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $2,536,977 including HST and all applicable charges $2,284,626 net of HST Recoveries Contract is expected to start on the date of award and end on December 31, 2025. Option Year 1: January 1, 2026 to December 31, 2026 $2,312,465 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $2,613,086 including HST and all applicable charges $2,353,164 net of HST Recoveries The total potential contract award identified in this report is $4,557,577 excluding all taxes and charges, and $5,150,062 including all applicable taxes and charges. The total potential cost to the City is $4,637,790 net of HST recoveries. The above cost calculations for the Option Year reflect an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotations Doc4784736229 Description: For the provision of supply, delivery, installation, and warranty of food service equipment for Seniors Services and Long-term Care, for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for up to one (1) additional one (1) year period. Should the option be exercised, then the Client Division Head will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Dayco Distributing Ltd. Contract Award Value: $2,245,112 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $2,536,977 including HST and all applicable charges $2,284,626 net of HST Recoveries Contract is expected to start on the date of award and end on December 31, 2025. Option Year 1: January 1, 2026 to December 31, 2026 $2,312,465 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $2,613,086 including HST and all applicable charges $2,353,164 net of HST Recoveries The total potential contract award identified in this report is $4,557,577 excluding all taxes and charges, and $5,150,062 including all applicable taxes and charges. The total potential cost to the City is $4,637,790 net of HST recoveries. The above cost calculations for the Option Year reflect an estimated annual 3 percent increase as per the Consumer Price Index.
BA121.3adopted
Solicitation Issued: November 29, 2024 Solicitation Closed: January 3, 2025 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Bids Received Including Bid Price Supplier Name Bid Price (excluding HST) JOE PACE & SONS CONTRACTING INC. $787,193.58* RITESTART LIMITED $845,400.00 HN CONSTRUCTION LTD. $979,500.00 ANACOND CONTRACTING INC. $1,122,813.00 *Pursuant to the Request for Tender document, the contact award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 20, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4863315403 Description: For the interior renovations to 4330 Dufferin Street, ground floor, Toronto, Ontario for Corporate Real Estate Management Recommended Supplier: Joe Pace and Sons Contracting Inc. Contract Award Value: $944,632 net of all applicable taxes and charges $1,067,434 including HST and all applicable charges $961,257 net of HST recoveries Contract is expected to start on date of award and end by December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4863315403 Description: For the interior renovations to 4330 Dufferin Street, ground floor, Toronto, Ontario for Corporate Real Estate Management Recommended Supplier: Joe Pace and Sons Contracting Inc. Contract Award Value: $944,632 net of all applicable taxes and charges $1,067,434 including HST and all applicable charges $961,257 net of HST recoveries Contract is expected to start on date of award and end by December 31, 2025.
BA121.4adopted
Solicitation Issued: December 20, 2024 Solicitation Closed: January 23, 2025 Number of Addenda Issued: 2 Number of Bids: 2 Table 2: Summary of Bids Received, including bid price Supplier Name Bid Price (excluding HST) * Biochem Environmental Solutions Inc. $ 244,281 Citron Hygiene LP $ 316,765 * The Bid Price represents the supplier's bid on the annual quantity of work identified in the call package for the first year.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 20, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4881022646 Description: For the Collection and Disposal Service of Sanitary Waste of Feminine Hygiene and Diapers at sites operated or managed by Corporate Real Estate Management (CREM) or Parks and Recreation (P&R). The award is for an initial contract period of three (3) years from the date of award, with the City having the option to extend the contract on the same terms and conditions for up to two (2) separate one (1) year terms. Should the option(s) be exercised, the Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. The City will issue a single agreement with the Recommended Supplier and provide a separate Blanket Contract for each participating division. Recommended Supplier: Biochem Environmental Solutions Inc. Contract Award Value: $879,412 net of all applicable taxes and charges $993,735, including HST and all applicable charges $894,889 net of HST recoveries The contract is expected to start on the award date and end on March 31, 2028. Option Term 1 - From April 1, 2028, to March 31, 2029: $301,931 net of all applicable taxes and charges $341,182, including HST and all applicable charges $307,245 net of HST recoveries Option Term 2 - From April 1, 2029, to March 31, 2030: $310,989 net of all applicable taxes and charges $351,418, including HST and all applicable charges $316,463 net of HST recoveries Total Potential Contract Award Value Including Option Terms: $1,492,332 net of all applicable taxes and charges $1,686,335, including HST and all applicable charges $1,518,597 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each Option Term.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4881022646 Description: For the Collection and Disposal Service of Sanitary Waste of Feminine Hygiene and Diapers at sites operated or managed by Corporate Real Estate Management (CREM) or Parks and Recreation (P&R). The award is for an initial contract period of three (3) years from the date of award, with the City having the option to extend the contract on the same terms and conditions for up to two (2) separate one (1) year terms. Should the option(s) be exercised, the Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. The City will issue a single agreement with the Recommended Supplier and provide a separate Blanket Contract for each participating division. Recommended Supplier: Biochem Environmental Solutions Inc. Contract Award Value: $879,412 net of all applicable taxes and charges $993,735, including HST and all applicable charges $894,889 net of HST recoveries The contract is expected to start on the award date and end on March 31, 2028. Option Term 1 - From April 1, 2028, to March 31, 2029: $301,931 net of all applicable taxes and charges $341,182, including HST and all applicable charges $307,245 net of HST recoveries Option Term 2 - From April 1, 2029, to March 31, 2030: $310,989 net of all applicable taxes and charges $351,418, including HST and all applicable charges $316,463 net of HST recoveries Total Potential Contract Award Value Including Option Terms: $1,492,332 net of all applicable taxes and charges $1,686,335, including HST and all applicable charges $1,518,597 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each Option Term.
BA121.5adopted
Solicitation Issued: December 17, 2024 Solicitation Closed: January 16, 2025 Number of Addenda Issued: Three (3) Number of Bids: Seven (7) Table 2: Summary of Bid Received including bid price Supplier Name Bid Price (excluding HST) HANSLER SMITH LTD $287,337.81 CAD* 2440446 ONTARIO INC. $298,363.00 CAD INTERCITY INDUSTRIAL SUPPLY LIMITED $300,575.17 CAD GUILLEVIN INTERNATIONAL CO $309,960.76 CAD MANN SUPPLY CANADA INC $334,458.70 CAD VALLEN CANADA INC $358,622.55 CAD LEVITT SAFETY $395,480.16 CAD *Bid Price does not contain the 20 percent miscellaneous items
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 20, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4892284211 Description: For the non-exclusive supply and delivery of Particulate Masks and Respirators to various Purchasing and Materials Management (Stores) locations from the date of award to December 31, 2025, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award contract to the supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Hansler Smith Ltd. Contract Award Value: $344,805 net of all applicable taxes and charges $389,630 including HST and all applicable charges. $350,874 net of HST recoveries Contract is expected to start on date of award and end on February 28, 2026 Option Year 1 (March 1, 2026 to February 28, 2027) $355,150 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $401,319 including all applicable taxes and charges. $361,400 net of HST recoveries Option Year 2 (March 1, 2027 to February 29, 2028) $365,804 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $413,359 including all applicable taxes and charges. $372,242 net of HST recoveries Option Year 3 (March 1, 2028 to February 28, 2029) $376,778 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $425,759 including all applicable taxes and charges. $383,409 net of HST recoveries Option Year 4 (March 1, 2029 to February 28, 2030) $388,081 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $438,532 including all applicable taxes and charges. $394,912 net of HST recoveries The total potential contract award including option years is $1,830,619 net of all applicable taxes and charges, $2,068,599 including all applicable taxes and charges. The total potential combined cost to the City including option years is $1,862,837 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation Doc4892284211 Description: For the non-exclusive supply and delivery of Particulate Masks and Respirators to various Purchasing and Materials Management (Stores) locations from the date of award to December 31, 2025, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award contract to the supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Hansler Smith Ltd. Contract Award Value: $344,805 net of all applicable taxes and charges $389,630 including HST and all applicable charges. $350,874 net of HST recoveries Contract is expected to start on date of award and end on February 28, 2026 Option Year 1 (March 1, 2026 to February 28, 2027) $355,150 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $401,319 including all applicable taxes and charges. $361,400 net of HST recoveries Option Year 2 (March 1, 2027 to February 29, 2028) $365,804 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $413,359 including all applicable taxes and charges. $372,242 net of HST recoveries Option Year 3 (March 1, 2028 to February 28, 2029) $376,778 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $425,759 including all applicable taxes and charges. $383,409 net of HST recoveries Option Year 4 (March 1, 2029 to February 28, 2030) $388,081 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $438,532 including all applicable taxes and charges. $394,912 net of HST recoveries The total potential contract award including option years is $1,830,619 net of all applicable taxes and charges, $2,068,599 including all applicable taxes and charges. The total potential combined cost to the City including option years is $1,862,837 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA121.6adopted
Solicitation Issued: December 6, 2024 Solicitation Closed: January 15, 2025 Number of Addenda Issued: None Number of Bids: Two (2) Table 2: Summary of Bids Received Supplier Bid Price* WASTE REDUCTION GROUP INC. $573,763.10 CAD GFL ENVIRONMENTAL INC. $702,880.60 CAD *Pursuant to the Request for Tender document, the contact award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 20, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4913219634 Description: For the Waste, Recycling, and Organics Collection at Select Locations Within the City of Toronto for Corporate Real Estate Management. The award is for an initial contract period of three (3) years from March 1, 2025, to February 29, 2028, with the City having the option to extend the contract on the same terms and conditions for up to two (2) separate one (1) year periods. Should the option(s) be exercised, the Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Waste Reduction Group Inc. Contract Award Value: $2,065,547 net of all applicable taxes and charges $2,334,068, including HST and all applicable charges $2,101,901 net of HST recoveries The contract is expected to start on March 1, 2025, and end on February 29, 2028. Option Year 1 - March 1, 2028, to March 29, 2029 $709,171 net of all applicable taxes and charges $801,363, including HST and all applicable charges $721,653 net of HST recoveries Option Year 2 - September 1, 2028, to August 31, 2029 $730,446 net of all applicable taxes and charges $825,404, including HST and all applicable charges $743,302 net of HST recoveries The total potential contract award including all option years, is $3,505,165 net of all applicable taxes and charges and $3,960,836, including all applicable taxes and charges. The total potential cost to the City, including all option years, is $3,566,856 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4913219634 Description: For the Waste, Recycling, and Organics Collection at Select Locations Within the City of Toronto for Corporate Real Estate Management. The award is for an initial contract period of three (3) years from March 1, 2025, to February 29, 2028, with the City having the option to extend the contract on the same terms and conditions for up to two (2) separate one (1) year periods. Should the option(s) be exercised, the Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Waste Reduction Group Inc. Contract Award Value: $2,065,547 net of all applicable taxes and charges $2,334,068, including HST and all applicable charges $2,101,901 net of HST recoveries The contract is expected to start on March 1, 2025, and end on February 29, 2028. Option Year 1 - March 1, 2028, to March 29, 2029 $709,171 net of all applicable taxes and charges $801,363, including HST and all applicable charges $721,653 net of HST recoveries Option Year 2 - September 1, 2028, to August 31, 2029 $730,446 net of all applicable taxes and charges $825,404, including HST and all applicable charges $743,302 net of HST recoveries The total potential contract award including all option years, is $3,505,165 net of all applicable taxes and charges and $3,960,836, including all applicable taxes and charges. The total potential cost to the City, including all option years, is $3,566,856 net of HST recoveries.