Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA127.1adopted
Solicitation Issued: December 3, 2024 Solicitation Closed: February 11, 2025 Number of Addenda Issued: Five (5) Number of Bids: Two (2) Table 2: Summary of Proposals Received Supplier Name K-Bro Linen Systems Inc. Ecotex Healthcare Linen Services
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 3, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Proposals Doc4681378101 Description: For the provision of Laundry Services, including rental of linens for Seniors Services and Long-Term Care and Toronto Paramedic Services divisions, for a period of two (2) years commencing May 1, 2025, with an option in favour of the City to renew the contract for an additional term of up to one (1) additional two (2)-year optional period. Should the option be exercised, then the Division Head will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Ecotex Healthcare Linen Services Contract is expected to start on May 1, 2025 and end on April 30, 2027. Contract Award Value: $9,357,278 net of all applicable taxes and charges (including 20 percent Miscellaneous Related Items and Optional Items) $10,573,725 including all applicable taxes and charges $9,521,966 net of HST recoveries Option Period: May 1, 2027, to April 30, 2029 $9,637,997 net of all applicable taxes and charges (including 20 percent Miscellaneous Related Items and Optional Items) $10,890,936 including all applicable taxes and charges $9,807,625 net of HST recoveries The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index. The total potential contract award, including all option years, is $18,995,275 net of all applicable taxes and charges, and $21,464,661 including all applicable taxes and charges. The total potential cost to the City is $19,329,592 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposals Doc4681378101 Description: For the provision of Laundry Services, including rental of linens for Seniors Services and Long-Term Care and Toronto Paramedic Services divisions, for a period of two (2) years commencing May 1, 2025, with an option in favour of the City to renew the contract for an additional term of up to one (1) additional two (2)-year optional period. Should the option be exercised, then the Division Head will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Ecotex Healthcare Linen Services Contract is expected to start on May 1, 2025 and end on April 30, 2027. Contract Award Value: $9,357,278 net of all applicable taxes and charges (including 20 percent Miscellaneous Related Items and Optional Items) $10,573,725 including all applicable taxes and charges $9,521,966 net of HST recoveries Option Period: May 1, 2027, to April 30, 2029 $9,637,997 net of all applicable taxes and charges (including 20 percent Miscellaneous Related Items and Optional Items) $10,890,936 including all applicable taxes and charges $9,807,625 net of HST recoveries The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index. The total potential contract award, including all option years, is $18,995,275 net of all applicable taxes and charges, and $21,464,661 including all applicable taxes and charges. The total potential cost to the City is $19,329,592 net of HST recoveries.
BA127.2not yet heard
Solicitation Issued: November 21, 2024 Solicitation Closed: January 20, 2025 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding applicable taxes and charges) PK Welding & Fabricators Inc.* $1,286,000.00 Dependable Emergency Vehicles DIV Dependable Truck and Tank Ltd. $1,317,456.00 * Supplier was declared non-compliant with Request for Quotation mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 3, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4702380227 Description: For the non-exclusive supply and delivery of two (2) Air/Light Emergency Response Vehicles for the City of Toronto's Fire Services. Recommended Supplier: Dependable Emergency Vehicles, DIV Dependable Truck and Tank Ltd. Contract Award Value: $1,343,805 net of all applicable taxes and charges (including 2 percent for Miscellaneous Items) $1,518,500 including all applicable taxes and charges $1,367,456 net of HST recoveries The contract is expected to start on May 1, 2025 and end on November 17, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc4702380227 Description: For the non-exclusive supply and delivery of two (2) Air/Light Emergency Response Vehicles for the City of Toronto's Fire Services. Recommended Supplier: Dependable Emergency Vehicles, DIV Dependable Truck and Tank Ltd. Contract Award Value: $1,343,805 net of all applicable taxes and charges (including 2 percent for Miscellaneous Items) $1,518,500 including all applicable taxes and charges $1,367,456 net of HST recoveries The contract is expected to start on May 1, 2025 and end on November 17, 2025.
BA127.3not yet heard
Solicitation Issued: September 13, 2024 Solicitation Closed: October 24, 2024 Number of Addenda Issued: Four (4) Number of Bids: One (1) Table 2: Summary of Bids Received Supplier Name AECOM Canada Ltd.* * Pursuant to the Request for Proposal document the contract award value includes contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 3, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Doc4751539950, Contract Number CWD-23-09 Description: Professional Engineering Services for the Spring Creek Ponds Reaeration Demonstration Project for the City of Toronto's Water Division Recommended Supplier: AECOM Canada Ltd. Contract Award Value: $1,744,662 net of all applicable taxes and charges $1,971,468 including HST and all applicable charges $1,775,368 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2030.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Doc4751539950, Contract Number CWD-23-09 Description: Professional Engineering Services for the Spring Creek Ponds Reaeration Demonstration Project for the City of Toronto's Water Division Recommended Supplier: AECOM Canada Ltd. Contract Award Value: $1,744,662 net of all applicable taxes and charges $1,971,468 including HST and all applicable charges $1,775,368 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2030.
BA127.4not yet heard
Solicitation Issued: February 7, 2025 Solicitation Closed: March 11, 2025 Number of Addenda Issued: None Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Tarpon Contracting, a division of 1960211 Ontario Inc. $320,500.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 3, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4828215836 Description: For the non-exclusive supply of all labour, equipment and materials necessary to provide cleaning, disinfection, de-chlorination, disposal, flushing, and all related cleaning and disinfection services for reservoirs, elevated tanks, watermains, valves, pumps, and appurtenances for Toronto Water. The term of the Contract is to be for a period of one (1) year from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised, then the General Manager of Toronto Water Division, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Tarpon Contracting, a division of 1960211 Ontario Inc. Contract Award Value: $320,500 net of all applicable taxes and charges $362,165 including all applicable taxes and charges $326,141 net of HST recoveries Contract is expected to start on date of award and end on April 15, 2026. Option Year 1 (April 16, 2026 to April 15, 2027) $330,115 net of all applicable taxes and charges $373,030 including all applicable taxes and charges $335,925 net of HST recoveries Option Year 2 (April 16, 2027 to April 15, 2028) $340,018 net of all applicable taxes and charges $384,221 including all applicable taxes and charges $346,003 net of HST recoveries Option Year 3 (April 16, 2028 to April 15, 2029) $350,219 net of all applicable taxes and charges $395,747 - including all applicable taxes and charges $356,383 net of HST recoveries Option Year 4 (April 16, 2029 to April 15, 2030) $360,726 net of all applicable taxes and charges $407,620 including all applicable taxes and charges $367,074 net of HST recoveries The total potential contract award identified in this report, including the optional periods is $1,701,578 net of all applicable taxes and charges, and $1,922,783 including all applicable taxes and charges. The total potential cost to the City including all option periods is $1,731,526 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4828215836 Description: For the non-exclusive supply of all labour, equipment and materials necessary to provide cleaning, disinfection, de-chlorination, disposal, flushing, and all related cleaning and disinfection services for reservoirs, elevated tanks, watermains, valves, pumps, and appurtenances for Toronto Water. The term of the Contract is to be for a period of one (1) year from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for up to four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the option(s) be exercised, then the General Manager of Toronto Water Division, will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Tarpon Contracting, a division of 1960211 Ontario Inc. Contract Award Value: $320,500 net of all applicable taxes and charges $362,165 including all applicable taxes and charges $326,141 net of HST recoveries Contract is expected to start on date of award and end on April 15, 2026. Option Year 1 (April 16, 2026 to April 15, 2027) $330,115 net of all applicable taxes and charges $373,030 including all applicable taxes and charges $335,925 net of HST recoveries Option Year 2 (April 16, 2027 to April 15, 2028) $340,018 net of all applicable taxes and charges $384,221 including all applicable taxes and charges $346,003 net of HST recoveries Option Year 3 (April 16, 2028 to April 15, 2029) $350,219 net of all applicable taxes and charges $395,747 - including all applicable taxes and charges $356,383 net of HST recoveries Option Year 4 (April 16, 2029 to April 15, 2030) $360,726 net of all applicable taxes and charges $407,620 including all applicable taxes and charges $367,074 net of HST recoveries The total potential contract award identified in this report, including the optional periods is $1,701,578 net of all applicable taxes and charges, and $1,922,783 including all applicable taxes and charges. The total potential cost to the City including all option periods is $1,731,526 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA127.5not yet heard
Solicitation Issued: December 9, 2024 Solicitation Closed: January 16, 2025 Number of Addenda Issued: Three (3) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price: Supplier Name Bid Price (excluding H.S.T.) * Ivys Adsorption Inc. $207,900.00 Comairco Equipment Ltd. $1,179,852.84 * Bid Price does not include Optional Pricing
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 3, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4844702714 Description: For the supply and delivery of Six (6) Latest Model Diesel Powered Silenced Trailer Mounted Air Compressors with a Capacity of 185 CFM for Fleet Services, with option to purchase additional Three (3) units in 2026-2027, Three (3) units in 2027-2028, Three (3) units in 2028-2029, and Three (3) units in 2029-2030, pending budget availability. The award is for an initial contract term of one (1) year from the date of award, with the City's option to extend the contract for Four (4) additional separate One (1) year period, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Ivys Adsorption Inc. Contract Award Value (2025): $207,900 net of all applicable taxes and charges $234,927 including HST and all applicable charges $211,559 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2026. Option Year 1 - Contract Award Value (April 1, 2026 - March 31, 2027) $103,554 net of all applicable taxes and charges $117,016 including HST and all applicable charges. $105,377 net of HST recoveries Option Year 2 - Contract Award Value (April 1, 2027 - March 31, 2028) $106,660 net of all applicable taxes and charges $120,526 including HST and all applicable charges. $108,537 net of HST recoveries Option Year 3 - Contract Award Value (April 1, 2028 - March 31, 2029) $109,860 net of all applicable taxes and charges $124,142 including HST and all applicable charges. $111,794 net of HST recoveries Option Year 4 - Contract Award Value (April 1, 2029 - March 31, 2030) $113,156 net of all applicable taxes and charges $127,866 including HST and all applicable charges. $115,148 net of HST recoveries Total Potential Contract Award Value including Optional Purchases (2024-2029): $641,130 net of all applicable taxes and charges $724,477 including HST and all applicable charges. $652,416 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4844702714 Description: For the supply and delivery of Six (6) Latest Model Diesel Powered Silenced Trailer Mounted Air Compressors with a Capacity of 185 CFM for Fleet Services, with option to purchase additional Three (3) units in 2026-2027, Three (3) units in 2027-2028, Three (3) units in 2028-2029, and Three (3) units in 2029-2030, pending budget availability. The award is for an initial contract term of one (1) year from the date of award, with the City's option to extend the contract for Four (4) additional separate One (1) year period, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Ivys Adsorption Inc. Contract Award Value (2025): $207,900 net of all applicable taxes and charges $234,927 including HST and all applicable charges $211,559 net of HST recoveries Contract is expected to start on date of award and end on March 31, 2026. Option Year 1 - Contract Award Value (April 1, 2026 - March 31, 2027) $103,554 net of all applicable taxes and charges $117,016 including HST and all applicable charges. $105,377 net of HST recoveries Option Year 2 - Contract Award Value (April 1, 2027 - March 31, 2028) $106,660 net of all applicable taxes and charges $120,526 including HST and all applicable charges. $108,537 net of HST recoveries Option Year 3 - Contract Award Value (April 1, 2028 - March 31, 2029) $109,860 net of all applicable taxes and charges $124,142 including HST and all applicable charges. $111,794 net of HST recoveries Option Year 4 - Contract Award Value (April 1, 2029 - March 31, 2030) $113,156 net of all applicable taxes and charges $127,866 including HST and all applicable charges. $115,148 net of HST recoveries Total Potential Contract Award Value including Optional Purchases (2024-2029): $641,130 net of all applicable taxes and charges $724,477 including HST and all applicable charges. $652,416 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA127.6not yet heard
Solicitation Issued: January 23, 2025 Solicitation Closed: February 27, 2025 Number of Addenda Issued: Three (3) Number of Bids: Nine (9) Table 2: Summary of Bids Received including Base Bid Price Supplier Name Base Bid Price (excluding H.S.T.) Trio Roofing Systems Inc. $728,500.00* Pedra Roofing &Sheet Metal Ltd. $750,360.00 Goodmen Corporation $780,870.00 Martinway Contracting Ltd. $920,000.00 Cordeiro Roofing Ltd. $926,900.00 Triumph Aluminum & Sheet Metal Inc. $977,360.00 Atlas-Apex Roofing Inc. $1,030,314.00 Flynn Canada Ltd. $1,064,115.00 Semple Gooder Roofing Corporation $1,118,566.00 * Pursuant to the Request for Tender document the contract award value include contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 3, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4884920362, Contract Number 24-PFR-131 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Roof Replacement for Armour Heights Community Centre for Parks and Recreation. Recommended Supplier: Trio Roofing Systems Inc. Contract Award Value: $833,500 net of all applicable taxes and charges. $941,855 including HST and all applicable charges. $848,170 net of HST Recoveries The contract is expected to start on the date of award and will end by August 29, 2027. This includes the two (2) year warranty period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4884920362, Contract Number 24-PFR-131 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Roof Replacement for Armour Heights Community Centre for Parks and Recreation. Recommended Supplier: Trio Roofing Systems Inc. Contract Award Value: $833,500 net of all applicable taxes and charges. $941,855 including HST and all applicable charges. $848,170 net of HST Recoveries The contract is expected to start on the date of award and will end by August 29, 2027. This includes the two (2) year warranty period.
BA127.7not yet heard
Solicitation Issued: January 17, 2025 Solicitation Closed: March 5, 2025 Number of Addenda Issued: Three (3) Number of Bids: Eleven (11) Table 2: Summary of Bid Received including bid price Supplier Name Bid Price (excluding H.S.T.) * Nitsom Promotional Manufacturing Corp $108,672.25 Hannah Promotions $179,545.80 Five Star Enterprise, Div of $201,110.00 Illusion Commerce $217,813.50 Khaib $221,703.90 Formcor Inc. $231,696.50 SamiFire Apparel and Promo Inc $237,398.65 Animal Marketing Inc. $297,790.50 Fanfit Gaming Inc.** JNC Services** EMI Promotional Products** * Bid Price does not contain the 20 percent miscellaneous items ** Supplier was found non-compliant with mandatory requirements
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 3, 2025) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4942241050 Description: For the non-exclusive supply and delivery of batteries to various Purchasing and Materials Management (Stores) locations from the date of award to February 28, 2026, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). The Request For Quotation is structured to award contract to the lowest supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Nitsom Promotional Manufacturing Corp. Contract Award Value: $130,407 net of all applicable taxes and charges $147,360 including HST and all applicable charges. $132,702 net of HST recoveries Contract is expected to start on date of award and end on February 28, 2026 Option Year 1 (March 1, 2026, to February 28, 2027) $134,319 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $151,780 including all applicable taxes and charges. $136,683 net of HST recoveries Option Year 2 (March 1, 2027, to February 28, 2028) $138,348 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $156,334 including all applicable taxes and charges. $140,783 net of HST recoveries Option Year 3 (March 1, 2028, to February 28, 2029) $142,499 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $161,024 including all applicable taxes and charges. $145,007 net of HST recoveries Option Year 4 (March 1, 2029, to February 28, 2030) $146,774 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $165,854 including all applicable taxes and charges. $149,357 net of HST recoveries The total potential combined contract award identified in this report including option years is $692,347 net of all applicable taxes and charges, $782,352 including all applicable taxes and charges. The total potential cost to the City including option years is $704,532 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation, Doc4942241050 Description: For the non-exclusive supply and delivery of batteries to various Purchasing and Materials Management (Stores) locations from the date of award to February 28, 2026, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). The Request For Quotation is structured to award contract to the lowest supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Nitsom Promotional Manufacturing Corp. Contract Award Value: $130,407 net of all applicable taxes and charges $147,360 including HST and all applicable charges. $132,702 net of HST recoveries Contract is expected to start on date of award and end on February 28, 2026 Option Year 1 (March 1, 2026, to February 28, 2027) $134,319 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $151,780 including all applicable taxes and charges. $136,683 net of HST recoveries Option Year 2 (March 1, 2027, to February 28, 2028) $138,348 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $156,334 including all applicable taxes and charges. $140,783 net of HST recoveries Option Year 3 (March 1, 2028, to February 28, 2029) $142,499 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $161,024 including all applicable taxes and charges. $145,007 net of HST recoveries Option Year 4 (March 1, 2029, to February 28, 2030) $146,774 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $165,854 including all applicable taxes and charges. $149,357 net of HST recoveries The total potential combined contract award identified in this report including option years is $692,347 net of all applicable taxes and charges, $782,352 including all applicable taxes and charges. The total potential cost to the City including option years is $704,532 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.