Bid Award Panel
The full agenda, as filed
All 8 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA134.1adopted
Solicitation Issued: March 09, 2021 Solicitation Closed: March 24, 2021 Number of Addenda Issued: One (1) Number of Bids: Eight (8) Table 2: Summary of Bids Received for Request for Tender Ariba Doc Number 2874209852 including bid price Supplier Name Bid Price (including H.S.T.) 1. Sanscon Construction Ltd $1,515,831.82* 2. PTR Paving $1,552,270.83 3. PAVE-TAR CONSTRUCTION LTD $1,645,990.77 4. Ashland Paving Ltd $1,752,885.10 5. Maple Crete Inc $1,777,780.41 6. Rafat General Contractor Inc $1,803,164.73 7. Ferpac Paving Ltd $1,839,411.12 8. Aqua Tech Solutions Inc $1,890,726,17 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 22, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender Ariba Doc Number 2874209852, Contract Number 21TR-OM-104-SC-TM. Description: For General Maintenance, including repairs to roads and sidewalks in, Scarborough District, Wards 20, 21 and 24. Recommended Supplier: Sanscon Construction Ltd Contract Award Value: $1,391,444 net of all applicable taxes and charges $1,572,332 including Harmonized Sales Tax and all applicable charges $1,415,934 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on December 31, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Ariba Doc Number 2874209852, Contract Number 21TR-OM-104-SC-TM. Description: For General Maintenance, including repairs to roads and sidewalks in, Scarborough District, Wards 20, 21 and 24. Recommended Supplier: Sanscon Construction Ltd Contract Award Value: $1,391,444 net of all applicable taxes and charges $1,572,332 including Harmonized Sales Tax and all applicable charges $1,415,934 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on December 31, 2021.
BA134.2adopted
Solicitation Issued: December 8, 2020 Solicitation Closed: January 19, 2021 Number of Addenda Issued: Two (2) Number of Bids: Five (5) Table 2: Summary of Bids Received for Request for Tender, Ariba Doc Number 2570486471 including bid price Supplier Name Bid Price (including HST) Smith and Long Limited $ 949,595.50 * Con-Pro Industries Canada Ltd $ 984,845.85** Claybar Contracting Incorporated $ 1,013,892.50 * Kenstruct Ltd $ 1,070,378.38 Cannington Construction Limited $ 1,281,774.38 * Bidder found non-compliant with mandatory requirements. **Pursuant to the Request for Tender document, the contract award price includes. contingency
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 23, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 2570486471 Description: Fuel System Replacement and Upgrade at 1050 Ellesmere Road, Toronto Recommended Bidder or Proponent: Con-Pro Industries Canada Ltd Contract Award Value: $1,002,277 net of all applicable taxes and charges $1,132,573 including Harmonized Sales Tax and all applicable charges $1,019,917 net of Harmonized Sales Tax recoveries The contract is expected to start on date of award and end on November 31, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Doc Number 2570486471 Description: Fuel System Replacement and Upgrade at 1050 Ellesmere Road, Toronto Recommended Bidder or Proponent: Con-Pro Industries Canada Ltd Contract Award Value: $1,002,277 net of all applicable taxes and charges $1,132,573 including Harmonized Sales Tax and all applicable charges $1,019,917 net of Harmonized Sales Tax recoveries The contract is expected to start on date of award and end on November 31, 2021.
BA134.3adopted
SOLICITATION summary Solicitation Issued: December 11, 2020 Solicitation Closed: January 19, 2021 Number of Addenda Issued: Six (6) Number of Bids: Winter Maintenance, Thirteen (13), Summer Maintenance, Nine (9) Table 2 - List of suppliers participated and submitted their bids Winter Services Summer Services 1 *Forest Ridge Landscaping 1 *Forest Ridge Landscaping 2 *Industrial Property Services 2 *Hank Deenen Landscaping 3 *Jimricks Enterprises 3 *Industrial Property Services 4 *Landscape Effects Group 4 *Landscape Effects Group 5 *Lima's Gardens & Construction 5 *Lima's Gardens & Construction 6 *Lomco Limited 6 2411221 Ontario Inc. 7 *Mr. Mow It All Corp. 7 Across Canada Construction 8 2411221 Ontario Inc. 8 Arcado Property Maintenance 9 Across Canada Construction 9 The Grounds Guys of Toronto 10 Arcado Property Maintenance 11 Crosscut Stones Ltd 12 Hank Deenen Landscaping 13 Wilcon Construction The evaluation process described in the Negotiated Request for Proposal (n RFP) consisted of four (4) stages and each of the proposals were evaluated against the criteria as follows: Stage 1: Mandatory Submission Requirements - (All passed) Stage 2: Technical Evaluation (Rated Criteria and Reference Check) *Supplier's proposal met the minimum threshold of 75 percent and advanced to next stages. For winter maintenance seven (7) out of thirteen (13) and summer maintenance five (5) out of nine (9) suppliers Stage 3: Pricing Evaluation and Ranking Stage 4: Contract Negotiations Consolidated range of scores for awarded portfolio: Winter Maintenance = 50.9 to 91.4 Summer Maintenance = 46.5 to 89.8
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 29, 2021) from the Chief Procurement Officer: Solicitation Number: Negotiated Request for Proposal Number 2746839371 Description: For the Supply and Delivery of Winter and Summer Maintenance Services for a period of three (3) years with the option to renew for an additional two (2) one-year option periods, all in accordance with the terms, conditions, and specifications contained in this Request for Proposal and any applicable City policy. This Negotiated Request for Proposal was issued for the City of Toronto divisions to award contracts to the highest scoring proponents per service category and property group, for the provision of either Winter and/or Summer maintenance services on a seasonal basis. Recommended Suppliers: Winter Maintenance: Landscape Effects Group Lima's Gardens & Construction Inc. Lomco Limited Forest Ridge Landscaping Inc. Summer Maintenance: Hank Deenen Landscaping Ltd. Lima's Gardens & Construction Inc. Lomco Limited Contract Award Value by Service and Supplier for Each Division: WINTER SERVICES Landscape Effects - Awarded for Property Group 1 for Children's Services $ 489,645 net of all applicable taxes and charges $ 553,299 including Harmonized Sales Tax and all applicable charges $ 498,263 net of Harmonized Sales Tax recoveries The contract is expected to start from date of award to April 30, 2024. Option Year 1 from May 1, 2024 to April 30, 2025 $ 168,111 net of all applicable taxes and charges $ 189,966 including all applicable taxes and charges $ 171,070 net of Harmonized Sales Tax recoveries Option Year 2 from May 1, 2025 to April 30, 2026 $ 173,155 net of all applicable taxes and charges $ 195,665 including all applicable taxes and charges $ 176,202 net of Harmonized Sales Tax recoveries Total Potential Winter Contract Award Value to Landscape Effects (Group 1) $ 830,911 net of all taxes and charges $ 938,930 including Harmonized Sales Tax and all applicable charges $ 845,535 net of Harmonized Sales Tax recoveries Lima's Gardens - Awarded for Property Group 2 for Toronto Fire Services $ 1,707,025 net of all applicable taxes and charges $ 1,928,939 including Harmonized Sales Tax and all applicable charges $ 1,737,069 net of Harmonized Sales Tax recoveries The contract is expected to start from date of award to April 30, 2024. Option Year 1 from May 1, 2024 to April 30, 2025 $ 585,870 net of all applicable taxes and charges $ 662,034 including all applicable taxes and charges $ 596,182 net of Harmonized Sales Tax recoveries Option Year 2 from May 1, 2025 to April 30, 2026 $ 603,446 net of all applicable taxes and charges $ 681,895 including all applicable taxes and charges $ 614,067 net of Harmonized Sales Tax recoveries Total Potential Winter Contract Award Value to Lima's Gardens (Group 2) $ 2,896,342 net of all taxes and charges $ 3,272,867 including Harmonized Sales Tax and all applicable charges $ 2,947,318 net of Harmonized Sales Tax recoveries Lomco Limited - Awarded for Property Group 3 for Long-Term Care Home Services $ 1,122,000 net of all applicable taxes and charges $ 1,267,860 including Harmonized Sales Tax and all applicable charges $ 1,141,747 net of Harmonized Sales Tax recoveries The contract is expected to start from date of award to April 30, 2024. Option Year 1 from May 1, 2024 to April 30, 2025 $ 385,220 net of all applicable taxes and charges $ 435,299 including all applicable taxes and charges $ 392,000 net of Harmonized Sales Tax recoveries Option Year 2 from May 1, 2025 to April 30, 2026 $ 396,777 net of all applicable taxes and charges $ 448,358 including all applicable taxes and charges $ 403,760 net of Harmonized Sales Tax recoveries Total Potential Winter Contract Award Value to Lomco Limited (Group 3) $ 1,903,997 net of all taxes and charges $ 2,151,516 including Harmonized Sales Tax and all applicable charges $ 1,937,507 net of Harmonized Sales Tax recoveries Forest Ridge - Awarded for Property Group 4 for Solid Waste $ 228,531 net of all applicable taxes and charges $ 258,240 including Harmonized Sales Tax and all applicable charges $ 232,553 net of Harmonized Sales Tax recoveries The contract is expected to start from date of award to April 30, 2024. Option Year 1 from May 1, 2024 to April 30, 2025 $ 78,462 net of all applicable taxes and charges $ 88,662 including all applicable taxes and charges $ 79,843 net of Harmonized Sales Tax recoveries Option Year 2 from May 1, 2025 to April 30, 2026 $ 80,816 net of all applicable taxes and charges $ 91,322 including all applicable taxes and charges $ 82,238 net of Harmonized Sales Tax recoveries Total Potential Winter Contract Award Value to Forest Ridge (Group 4) $ 387,809 net of all taxes and charges $ 438,224 including Harmonized Sales Tax and all applicable charges $ 394,634 net of Harmonized Sales Tax recoveries SUMMER SERVICES Hank Deenen - Awarded to Property Group 1 for Children's Services $ 352,368 net of all applicable taxes and charges $ 398,176 including Harmonized Sales Tax and all applicable charges $ 358,570 net of Harmonized Sales Tax recoveries The contract is expected to start from date of award to April 30, 2024. Option Year 1 from May 1, 2024 to April 30, 2025 $ 120,980 net of all applicable taxes and charges $ 136,707 including all applicable taxes and charges $ 123,109 net of Harmonized Sales Tax recoveries Option Year 2 from May 1, 2025 to April 30, 2026 $ 124,609 net of all applicable taxes and charges $ 140,808 including all applicable taxes and charges $ 126,802 net of Harmonized Sales Tax recoveries Total Potential Summer Contract Award Value to Hank Deenen (Group 1) $ 597,957 net of all taxes and charges $ 675,691 including Harmonized Sales Tax and all applicable charges $ 608,481 net of Harmonized Sales Tax recoveries Lima's Gardens - Awarded for Property Group 2 for Toronto Fire Services $ 830,468 net of all applicable taxes and charges $ 938,429 including Harmonized Sales Tax and all applicable charges $ 845,084 net of Harmonized Sales Tax recoveries The contract is expected to start from date of award to April 30, 2024. Option Year 1 from May 1, 2024 to April 30, 2025 $ 292,855 net of all applicable taxes and charges $ 330,927 including all applicable taxes and charges $ 298,010 net of Harmonized Sales Tax recoveries Option Year 2 from May 1, 2025 to April 30, 2026 $ 301,641 net of all applicable taxes and charges $ 340,854 including all applicable taxes and charges $ 306,950 net of Harmonized Sales Tax recoveries Total Potential Summer Contract Award Value to Lima's Gardens (Group 2) $ 1,424,965 net of all taxes and charges $ 1,610,210 including Harmonized Sales Tax and all applicable charges $ 1,450,044 net of Harmonized Sales Tax recoveries Lomco Limited - Awarded to Property Group 3 for Long-Term Care Home Services $ 365,217 net of all applicable taxes and charges $ 412,695 including Harmonized Sales Tax and all applicable charges $ 371,644 net of Harmonized Sales Tax recoveries The contract is expected to start from date of award to April 30, 2024. Option Year 1 from May 1, 2024 to April 30, 2025 $ 132,767 net of all applicable taxes and charges $ 150,027 including all applicable taxes and charges $ 135,104 net of Harmonized Sales Tax recoveries Option Year 2 from May 1, 2025 to April 30, 2026 $ 136,750 net of all applicable taxes and charges $ 154,528 including all applicable taxes and charges $ 139,157 net of Harmonized Sales Tax recoveries Total Potential Summer Contract Award Value to Lomco Limited (Group 3) $ 634,734 net of all taxes and charges $ 717,249 including Harmonized Sales Tax and all applicable charges $ 645,905 net of Harmonized Sales Tax recoveries Lima's Gardens - Awarded for Property Group 4 for the Solid Waste division $ 236,868 net of all applicable taxes and charges $ 267,661 including Harmonized Sales Tax and all applicable charges $ 241,037 net of Harmonized Sales Tax recoveries The contract is expected to start from date of award to April 30, 2024. Option Year 1 from May 1, 2024 to April 30, 2025 $ 86,108 net of all applicable taxes and charges $ 97,303 including all applicable taxes and charges $ 87,624 net of Harmonized Sales Tax recoveries Option Year 2 from May 1, 2025 to April 30, 2026 $ 88,692 net of all applicable taxes and charges $ 100,222 including all applicable taxes and charges $ 90,253 net of Harmonized Sales Tax recoveries Total Potential Summer Contract Award Value to Lima's Gardens (Group 4) $ 411,668 net of all taxes and charges $ 465,185 including Harmonized Sales Tax and all applicable charges $ 418,913 net of Harmonized Sales Tax recoveries The total potential contract award identified in this report for all contracts (Winter and Summer) including the option years is $9,088,382 net of all applicable taxes and charges. The total potential cost to the City for all contacts including the option years is $9,248,338 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Negotiated Request for Proposal Number 2746839371 Description: For the Supply and Delivery of Winter and Summer Maintenance Services for a period of three (3) years with the option to renew for an additional two (2) one-year option periods, all in accordance with the terms, conditions, and specifications contained in this Request for Proposal and any applicable City policy. This Negotiated Request for Proposal was issued for the City of Toronto divisions to award contracts to the highest scoring proponents per service category and property group, for the provision of either Winter and/or Summer maintenance services on a seasonal basis. Recommended Suppliers: Winter Maintenance: Landscape Effects Group Lima's Gardens & Construction Inc. Lomco Limited Forest Ridge Landscaping Inc. Summer Maintenance: Hank Deenen Landscaping Ltd. Lima's Gardens & Construction Inc. Lomco Limited Contract Award Value by Service and Supplier for Each Division: WINTER SERVICES Landscape Effects - Awarded for Property Group 1 for Children's Services $ 489,645 net of all applicable taxes and charges $ 553,299 including Harmonized Sales Tax and all applicable charges $ 498,263 net of Harmonized Sales Tax recoveries The contract is expected to start from date of award to April 30, 2024. Option Year 1 from May 1, 2024 to April 30, 2025 $ 168,111 net of all applicable taxes and charges $ 189,966 including all applicable taxes and charges $ 171,070 net of Harmonized Sales Tax recoveries Option Year 2 from May 1, 2025 to April 30, 2026 $ 173,155 net of all applicable taxes and charges $ 195,665 including all applicable taxes and charges $ 176,202 net of Harmonized Sales Tax recoveries Total Potential Winter Contract Award Value to Landscape Effects (Group 1) $ 830,911 net of all taxes and charges $ 938,930 including Harmonized Sales Tax and all applicable charges $ 845,535 net of Harmonized Sales Tax recoveries Lima's Gardens - Awarded for Property Group 2 for Toronto Fire Services $ 1,707,025 net of all applicable taxes and charges $ 1,928,939 including Harmonized Sales Tax and all applicable charges $ 1,737,069 net of Harmonized Sales Tax recoveries The contract is expected to start from date of award to April 30, 2024. Option Year 1 from May 1, 2024 to April 30, 2025 $ 585,870 net of all applicable taxes and charges $ 662,034 including all applicable taxes and charges $ 596,182 net of Harmonized Sales Tax recoveries Option Year 2 from May 1, 2025 to April 30, 2026 $ 603,446 net of all applicable taxes and charges $ 681,895 including all applicable taxes and charges $ 614,067 net of Harmonized Sales Tax recoveries Total Potential Winter Contract Award Value to Lima's Gardens (Group 2) $ 2,896,342 net of all taxes and charges $ 3,272,867 including Harmonized Sales Tax and all applicable charges $ 2,947,318 net of Harmonized Sales Tax recoveries Lomco Limited - Awarded for Property Group 3 for Long-Term Care Home Services $ 1,122,000 net of all applicable taxes and charges $ 1,267,860 including Harmonized Sales Tax and all applicable charges $ 1,141,747 net of Harmonized Sales Tax recoveries The contract is expected to start from date of award to April 30, 2024. Option Year 1 from May 1, 2024 to April 30, 2025 $ 385,220 net of all applicable taxes and charges $ 435,299 including all applicable taxes and charges $ 392,000 net of Harmonized Sales Tax recoveries Option Year 2 from May 1, 2025 to April 30, 2026 $ 396,777 net of all applicable taxes and charges $ 448,358 including all applicable taxes and charges $ 403,760 net of Harmonized Sales Tax recoveries Total Potential Winter Contract Award Value to Lomco Limited (Group 3) $ 1,903,997 net of all taxes and charges $ 2,151,516 including Harmonized Sales Tax and all applicable charges $ 1,937,507 net of Harmonized Sales Tax recoveries Forest Ridge - Awarded for Property Group 4 for Solid Waste $ 228,531 net of all applicable taxes and charges $ 258,240 including Harmonized Sales Tax and all applicable charges $ 232,553 net of Harmonized Sales Tax recoveries The contract is expected to start from date of award to April 30, 2024. Option Year 1 from May 1, 2024 to April 30, 2025 $ 78,462 net of all applicable taxes and charges $ 88,662 including all applicable taxes and charges $ 79,843 net of Harmonized Sales Tax recoveries Option Year 2 from May 1, 2025 to April 30, 2026 $ 80,816 net of all applicable taxes and charges $ 91,322 including all applicable taxes and charges $ 82,238 net of Harmonized Sales Tax recoveries Total Potential Winter Contract Award Value to Forest Ridge (Group 4) $ 387,809 net of all taxes and charges $ 438,224 including Harmonized Sales Tax and all applicable charges $ 394,634 net of Harmonized Sales Tax recoveries SUMMER SERVICES Hank Deenen - Awarded to Property Group 1 for Children's Services $ 352,368 net of all applicable taxes and charges $ 398,176 including Harmonized Sales Tax and all applicable charges $ 358,570 net of Harmonized Sales Tax recoveries The contract is expected to start from date of award to April 30, 2024. Option Year 1 from May 1, 2024 to April 30, 2025 $ 120,980 net of all applicable taxes and charges $ 136,707 including all applicable taxes and charges $ 123,109 net of Harmonized Sales Tax recoveries Option Year 2 from May 1, 2025 to April 30, 2026 $ 124,609 net of all applicable taxes and charges $ 140,808 including all applicable taxes and charges $ 126,802 net of Harmonized Sales Tax recoveries Total Potential Summer Contract Award Value to Hank Deenen (Group 1) $ 597,957 net of all taxes and charges $ 675,691 including Harmonized Sales Tax and all applicable charges $ 608,481 net of Harmonized Sales Tax recoveries Lima's Gardens - Awarded for Property Group 2 for Toronto Fire Services $ 830,468 net of all applicable taxes and charges $ 938,429 including Harmonized Sales Tax and all applicable charges $ 845,084 net of Harmonized Sales Tax recoveries The contract is expected to start from date of award to April 30, 2024. Option Year 1 from May 1, 2024 to April 30, 2025 $ 292,855 net of all applicable taxes and charges $ 330,927 including all applicable taxes and charges $ 298,010 net of Harmonized Sales Tax recoveries Option Year 2 from May 1, 2025 to April 30, 2026 $ 301,641 net of all applicable taxes and charges $ 340,854 including all applicable taxes and charges $ 306,950 net of Harmonized Sales Tax recoveries Total Potential Summer Contract Award Value to Lima's Gardens (Group 2) $ 1,424,965 net of all taxes and charges $ 1,610,210 including Harmonized Sales Tax and all applicable charges $ 1,450,044 net of Harmonized Sales Tax recoveries Lomco Limited - Awarded to Property Group 3 for Long-Term Care Home Services $ 365,217 net of all applicable taxes and charges $ 412,695 including Harmonized Sales Tax and all applicable charges $ 371,644 net of Harmonized Sales Tax recoveries The contract is expected to start from date of award to April 30, 2024. Option Year 1 from May 1, 2024 to April 30, 2025 $ 132,767 net of all applicable taxes and charges $ 150,027 including all applicable taxes and charges $ 135,104 net of Harmonized Sales Tax recoveries Option Year 2 from May 1, 2025 to April 30, 2026 $ 136,750 net of all applicable taxes and charges $ 154,528 including all applicable taxes and charges $ 139,157 net of Harmonized Sales Tax recoveries Total Potential Summer Contract Award Value to Lomco Limited (Group 3) $ 634,734 net of all taxes and charges $ 717,249 including Harmonized Sales Tax and all applicable charges $ 645,905 net of Harmonized Sales Tax recoveries Lima's Gardens - Awarded for Property Group 4 for the Solid Waste division $ 236,868 net of all applicable taxes and charges $ 267,661 including Harmonized Sales Tax and all applicable charges $ 241,037 net of Harmonized Sales Tax recoveries The contract is expected to start from date of award to April 30, 2024. Option Year 1 from May 1, 2024 to April 30, 2025 $ 86,108 net of all applicable taxes and charges $ 97,303 including all applicable taxes and charges $ 87,624 net of Harmonized Sales Tax recoveries Option Year 2 from May 1, 2025 to April 30, 2026 $ 88,692 net of all applicable taxes and charges $ 100,222 including all applicable taxes and charges $ 90,253 net of Harmonized Sales Tax recoveries Total Potential Summer Contract Award Value to Lima's Gardens (Group 4) $ 411,668 net of all taxes and charges $ 465,185 including Harmonized Sales Tax and all applicable charges $ 418,913 net of Harmonized Sales Tax recoveries The total potential contract award identified in this report for all contracts (Winter and Summer) including the option years is $9,088,382 net of all applicable taxes and charges. The total potential cost to the City for all contacts including the option years is $9,248,338 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA134.4adopted
Solicitation Issued: January 20, 2021 Solicitation Closed: February 23, 2021 Number of Addenda Issued: Nine (9) Number of Bids: Eleven (11) Table 2: Summary of Bids Received for Ariba Doc Number 2780356240 including bid price Supplier Name Bid Price (including H.S.T.) Midome Construction Services Ltd $ 1,902,920.00* Ashland Paving Ltd $ 1,930,889.99 RAFAT GENERAL CONTRACTOR INC $ 1,947,239.17 Pave-Al Limited $ 1,958,483.74 Sanscon Construction Ltd $ 1,965,330.47 Blackstone Paving Construction LTd $ 2,091,740.91 IL Duca Contracting Inc $ 2,258,646.26 CSL Group Ltd $ 2,383,751.50 Vaughan Paving Ltd $ 2,650,602.24 Aqua Tech Solutions Inc $ 2,674,467.05 Dufferin Construction Company, A division of CRH C $ 2,848,526.60 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 22, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Doc Number 2780356240, Contract Number 21TR-PMD-01-CPP Description: Eglinton Avenue West between Jane Street and Glenvalley Drive - Multi-Use Pathway, Sidewalk and Bus Bay Construction in the City of Toronto. Recommended Supplier: Midome Construction Services Ltd. Contract Award Value: $1,936,600 net of all applicable taxes and charges $2,188,358 including Harmonized Sales Tax and all applicable charges $1,970,684 net of Harmonized Sales Tax recoveries The contract is expected to start on date of award and be completed no later than December 31, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Doc Number 2780356240, Contract Number 21TR-PMD-01-CPP Description: Eglinton Avenue West between Jane Street and Glenvalley Drive - Multi-Use Pathway, Sidewalk and Bus Bay Construction in the City of Toronto. Recommended Supplier: Midome Construction Services Ltd. Contract Award Value: $1,936,600 net of all applicable taxes and charges $2,188,358 including Harmonized Sales Tax and all applicable charges $1,970,684 net of Harmonized Sales Tax recoveries The contract is expected to start on date of award and be completed no later than December 31, 2021.
BA134.5withdrawn
Solicitation Issued: November 19, 2020 Solicitation Closed: December 17, 2020 Number of Addenda Issued: Three (3) Number of Bids: 4 Table 2: Summary of Bids for Ariba Doc Number 2685082098 including bid price Supplier Bid Price (excluding H.S.T.) Particeps Medical Solutions $218,854* No 1. For Safety & Signs Inc $252,778 First Aid Plus $479,686* Medical Pharmacies Group Ltd $2,131,753 F.A.S.T Rescue Inc. No Bid** *Bid Price includes Volume Rebate Discount ** Supplier was found non-compliant with mandatory requirements.
Item BA134.5 was withdrawn from the agenda.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc Number 2685082098 Description: For the non-exclusive supply and delivery First Aid Supplies to various Purchasing and Materials Management (Stores) locations from the date of award to May 30, 2022, with the option to renew the Contract for additional four (4) years period at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Particeps Medical Solutions Contract Award Value: $374,751 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $423,468 including Harmonized Sales Tax and all applicable charges $381,346 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on May 31, 2022 Option Year 1 (Jun 1, 2022 to May 31, 2023) $ 385,993 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $436,172 including all applicable taxes and charges $392,787 net of Harmonized Sales Tax recoveries Option Year 2 (Jun 1, 2023 to May 31, 2024) $397,573 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $449,257 including all applicable taxes and charges $404,570 net of Harmonized Sales Tax recoveries Option Year 3 (Jun 1, 2024 to May 31, 2025) $409,500 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $462,735 including all applicable taxes and charges $416,707 net of Harmonized Sales Tax recoveries Option Year 4 (Jun 1, 2025 to May 31, 2026) $421,785 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $476,617 including all applicable taxes and charges $429,209 net of Harmonized Sales Tax recoveries The total potential contract award including all option years is $2,248,249 including all applicable taxes and chargers and $1,989,602 net of all applicable taxes and charges. The total potential cost to the City including all options years for all awards is $2,024,619 net of Harmonized Sales Tax Recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
BA134.6adopted
Solicitation Issued: February 1, 2021 Solicitation Closed: March 3, 2021 Number of Addenda Issued: Five (5) Number of Bids: Five (5) Table 2: Summary of Proposals Received for Ariba Doc Number 2804646264 Supplier Name Cornerstone Renewables Inc.* StormFisher Environmental Ltd. * Convertus Canada Ltd. GFL Environmental Inc. Walker Environmental Group * Pursuant to the Request for Proposal document the contract award value includes contingency Range Of Total Scores: 84.79 - 93.58
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 29, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Ariba Doc Number 2804646264 Description: Non-exclusive provision of Processing Services for up to 45,000 tonnes annually of Organic Material with or without Haulage Services for a period of three (3) years from June 1, 2021 to May 31, 2024 with an option to extend the contract for one (1) additional one (1) year period, in accordance with the provisions and specifications contained in the Request for Proposal. Should the option be exercised, the General Manager of Solid Waste Management Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. The Request for Proposal permits two (2) Contracts to be awarded, one (1) each to the two (2) highest scoring proponents for the 25,000 tonne capacity and 20,000 tonne capacity respectively. Recommended Suppliers: 1. Contract A - 25,000 Tonne Capacity: Cornerstone Renewables Inc. 2. Contract B - 20,000 Tonne Capacity: StormFisher Environmental Ltd. Contract Award Value: Contract A - 25,000 Tonne Capacity: Cornerstone Renewables Inc. From the June 1, 2021 to May 31, 2024 $12,663,031 net of all applicable taxes and charges $14,309,225 including Harmonized Sales Tax and all applicable charges $12,885,901 net of Harmonized Sales Tax recoveries Option Period 1: June 1, 2024 to May 31, 2025 $4,476,766 net of all applicable taxes and charges $5,058,746 including Harmonized Sales Tax and all applicable charges $4,555,558 net of Harmonized Sales Tax recoveries The total potential cost for Contract A including the optional period and optional services is $17,441,458 net of Harmonized Sales Tax recoveries, $17,139,797 net of all taxes and charges and, $19,367,971 including Harmonized Sales Tax and applicable charges. Contract B - 20,000 Tonne Capacity: StormFisher Environmental Ltd. From the June 1, 2021 to May 31, 2024 $10,592,515 net of all applicable taxes and charges $11,969,542 including Harmonized Sales Tax and all applicable charges $10,778,943 net of Harmonized Sales Tax recoveries Option Period 1: June 1, 2024 to May 31, 2025 $3,744,776 net of all applicable taxes and charges $4,231,597 including Harmonized Sales Tax and all applicable charges $3,810,684 net of Harmonized Sales Tax recoveries The total potential cost for Contract B including the optional period and optional services is $14,589,627 net of Harmonized Sales Tax recoveries, $14,337,290 net of all taxes and charges and, $16,201,138 including Harmonized Sales Tax and applicable charges. Contracts are expected to start on June 1, 2021, and end on May 31, 2024, with the option to renew the Contracts for one (1) additional one (1) year period. The total potential award for the two (2) contracts identified in this report including the option years is $31,447,087 net of all applicable taxes and charges, $35,569,108 including Harmonized Sales Tax and applicable charges. The total potential cost to the City for both contracts including the optional period and contingency value is $32,031,084 net of Harmonized Sales Tax recoveries. Contract values include a 3 percent Consumer Price Index increase for years two (2) and three (3) of the initial term and the one (1) year option period. Contract values includes 15 percent contingency.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Ariba Doc Number 2804646264 Description: Non-exclusive provision of Processing Services for up to 45,000 tonnes annually of Organic Material with or without Haulage Services for a period of three (3) years from June 1, 2021 to May 31, 2024 with an option to extend the contract for one (1) additional one (1) year period, in accordance with the provisions and specifications contained in the Request for Proposal. Should the option be exercised, the General Manager of Solid Waste Management Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions. The Request for Proposal permits two (2) Contracts to be awarded, one (1) each to the two (2) highest scoring proponents for the 25,000 tonne capacity and 20,000 tonne capacity respectively. Recommended Suppliers: 1. Contract A - 25,000 Tonne Capacity: Cornerstone Renewables Inc. 2. Contract B - 20,000 Tonne Capacity: StormFisher Environmental Ltd. Contract Award Value: Contract A - 25,000 Tonne Capacity: Cornerstone Renewables Inc. From the June 1, 2021 to May 31, 2024 $12,663,031 net of all applicable taxes and charges $14,309,225 including Harmonized Sales Tax and all applicable charges $12,885,901 net of Harmonized Sales Tax recoveries Option Period 1: June 1, 2024 to May 31, 2025 $4,476,766 net of all applicable taxes and charges $5,058,746 including Harmonized Sales Tax and all applicable charges $4,555,558 net of Harmonized Sales Tax recoveries The total potential cost for Contract A including the optional period and optional services is $17,441,458 net of Harmonized Sales Tax recoveries, $17,139,797 net of all taxes and charges and, $19,367,971 including Harmonized Sales Tax and applicable charges. Contract B - 20,000 Tonne Capacity: StormFisher Environmental Ltd. From the June 1, 2021 to May 31, 2024 $10,592,515 net of all applicable taxes and charges $11,969,542 including Harmonized Sales Tax and all applicable charges $10,778,943 net of Harmonized Sales Tax recoveries Option Period 1: June 1, 2024 to May 31, 2025 $3,744,776 net of all applicable taxes and charges $4,231,597 including Harmonized Sales Tax and all applicable charges $3,810,684 net of Harmonized Sales Tax recoveries The total potential cost for Contract B including the optional period and optional services is $14,589,627 net of Harmonized Sales Tax recoveries, $14,337,290 net of all taxes and charges and, $16,201,138 including Harmonized Sales Tax and applicable charges. Contracts are expected to start on June 1, 2021, and end on May 31, 2024, with the option to renew the Contracts for one (1) additional one (1) year period. The total potential award for the two (2) contracts identified in this report including the option years is $31,447,087 net of all applicable taxes and charges, $35,569,108 including Harmonized Sales Tax and applicable charges. The total potential cost to the City for both contracts including the optional period and contingency value is $32,031,084 net of Harmonized Sales Tax recoveries. Contract values include a 3 percent Consumer Price Index increase for years two (2) and three (3) of the initial term and the one (1) year option period. Contract values includes 15 percent contingency.
BA134.7adopted
Solicitation Issued: February 19, 2021 Solicitation Closed: March 22, 2021 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 1 Summary of Bids Received for Ariba Doc 2823991037 including bid price Supplier Name Bid Price (including HST) ValGuard Security Inc. $352,047 3 Sixty Secure Corp. $431,603 GardaWorld Cash Services Canada Co. $1,083,595
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 29, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 2823991037. Description: The non-exclusive Armoured Car Services for various City of Toronto Divisions for a period of one (1) year from the date of award, with the option to extend the agreement on the same terms and conditions for four (4) additional separate one (1) year periods. Recommended Supplier: ValGuard Security Inc. Contract Award Value: $311,546 net of all applicable taxes and charges $352,047 including Harmonized Sales Tax and all applicable charges $317,030 net of Harmonized Sales Tax recoveries The Contract is expected to start on the date of award and end on April 30, 2022 Option Year 1 - May 1, 2022 to April 30, 2023 $320,893 net of all applicable taxes and charges $362,609 including Harmonized Sales Tax and all applicable charges $326,540 net of Harmonized Sales Tax recoveries Option Year 2 - May 1, 2023 to April 30, 2024 $330,520 net of all applicable taxes and charges $373,487 including Harmonized Sales Tax and all applicable charges $336,337 net of Harmonized Sales Tax recoveries Option Year 3 - May 1, 2024 to April 30, 2025 $340,435 net of all applicable taxes and charges $384,692 including Harmonized Sales Tax and all applicable charges $346,427 net of Harmonized Sales Tax recoveries Option Year 4 - May 1, 2025 to April 30, 2026 $350,648 net of all applicable taxes and charges $396,232 including Harmonized Sales Tax and all applicable charges $356,820 net of Harmonized Sales Tax recoveries The total potential contract award identified in this report including all optional years is $1,654,042 net of all applicable taxes and charges and $1,869,068 including Harmonized Sales Tax and all applicable charges. The total potential cost to the City, including all option years is $1,683,153 net of Harmonized Sales Tax recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 2823991037. Description: The non-exclusive Armoured Car Services for various City of Toronto Divisions for a period of one (1) year from the date of award, with the option to extend the agreement on the same terms and conditions for four (4) additional separate one (1) year periods. Recommended Supplier: ValGuard Security Inc. Contract Award Value: $311,546 net of all applicable taxes and charges $352,047 including Harmonized Sales Tax and all applicable charges $317,030 net of Harmonized Sales Tax recoveries The Contract is expected to start on the date of award and end on April 30, 2022 Option Year 1 - May 1, 2022 to April 30, 2023 $320,893 net of all applicable taxes and charges $362,609 including Harmonized Sales Tax and all applicable charges $326,540 net of Harmonized Sales Tax recoveries Option Year 2 - May 1, 2023 to April 30, 2024 $330,520 net of all applicable taxes and charges $373,487 including Harmonized Sales Tax and all applicable charges $336,337 net of Harmonized Sales Tax recoveries Option Year 3 - May 1, 2024 to April 30, 2025 $340,435 net of all applicable taxes and charges $384,692 including Harmonized Sales Tax and all applicable charges $346,427 net of Harmonized Sales Tax recoveries Option Year 4 - May 1, 2025 to April 30, 2026 $350,648 net of all applicable taxes and charges $396,232 including Harmonized Sales Tax and all applicable charges $356,820 net of Harmonized Sales Tax recoveries The total potential contract award identified in this report including all optional years is $1,654,042 net of all applicable taxes and charges and $1,869,068 including Harmonized Sales Tax and all applicable charges. The total potential cost to the City, including all option years is $1,683,153 net of Harmonized Sales Tax recoveries.
BA134.8adopted
Solicitation Issued: March 9, 2021 Solicitation Closed: March 24, 2021 Number of Addenda Issued: One (1) Number of Bids: Eight (8) Table 2: Summary of Bids Received for Request for Tender Ariba Doc Number 2872030657 including bid price Bidder Name Bid Price (including H.S.T.) 1. Sanscon Construction Ltd $2,051,814.45* 2. PAVE-TAR CONSTRUCTION LTD $2,129,038.65 3. PTR Paving $2,156,055.26 4. Maple Crete Inc $2,450,057.53 5. Rafat General Contractor Inc $2,524,205.30 6. Ashland Paving Ltd $2,544,248.26 7. Ferpac Paving Ltd $2,667,655.98 8. Aqua Tech Solutions Inc. $2,674,941.65 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (April 21, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender Ariba Doc Number 2872030657, Contract Number 21TR-OM-103-SC-TM Description: For General Maintenance, including repairs to roads and sidewalks in Scarborough District, Wards 22, 23 and 25 Recommended Supplier: Sanscon Construction Ltd Contract Award Value: $1,865,765 net of all applicable taxes and charges $2,108,315 including Harmonized Sales Tax and all applicable charges $1,898,603 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on December 31, 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Ariba Doc Number 2872030657, Contract Number 21TR-OM-103-SC-TM Description: For General Maintenance, including repairs to roads and sidewalks in Scarborough District, Wards 22, 23 and 25 Recommended Supplier: Sanscon Construction Ltd Contract Award Value: $1,865,765 net of all applicable taxes and charges $2,108,315 including Harmonized Sales Tax and all applicable charges $1,898,603 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on December 31, 2021.