Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA15.1adopted
Solicitation Issued: July 11, 2022 Solicitation Closed: September 30, 2022 Number of Addenda Issued: Six (6) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding H.S.T.) The State Group Inc. $7,302,661.03* Black & McDonald Limited $8,896,050.00** Bennett Mechanical Installations (2001) Ltd. $9,274,700.00 * Supplier was found non-compliant with mandatory requirements **Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 16, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number Doc3408064471, Contract Number 21TW-CTS-08CWD Description: Upgrades of Toronto Water Facilities Server Computer Rooms and Supporting Infrastructure. Recommended Supplier: Black & McDonald Limited Contract Award Value: $10,230,458 net of all applicable taxes and charges $11,560,417 including HST and all applicable charges $10,410,514 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number Doc3408064471, Contract Number 21TW-CTS-08CWD Description: Upgrades of Toronto Water Facilities Server Computer Rooms and Supporting Infrastructure. Recommended Supplier: Black & McDonald Limited Contract Award Value: $10,230,458 net of all applicable taxes and charges $11,560,417 including HST and all applicable charges $10,410,514 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2025.
BA15.2adopted
Solicitation Issued: November 1, 2022 Solicitation Closed: December 20, 2022 Number of Addenda Issued: Four (4) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid Supplier Name Bid Price (excluding H.S.T.) Fugro Canada Corp. * $2,147,583.41 International Cybernetics Canada Inc. $3,013,251.38 Stantec Consulting Ltd. $3,927,990.98 * Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 16, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3693132330 Description: Automated Road Condition and Related Road Right-of-Way Asset Data Collection, Processing, Storage and Analysis for an initial period of four (4) years, with the option in favour of the City to extend the contract to extend the contract for two (2) additional separate two year (2) optional periods. Should the option(s) be exercised, then the General Manager, Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: International Cybernetics Canada Inc. Contract Award Value: $3,013,251 net of all applicable taxes and charges $3,404,974 including HST and all applicable charges $3,066,284 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026. Option Period 1 - January 1, 2027 to December 31, 2028 $2,023,821 net of all applicable taxes and charges $2,286,918 including HST and all applicable charges $2,059,440 net of HST recoveries Option Period 2 - January 1, 2029 to December 31, 2030 $1,048,928 net of all applicable taxes and charges $1,185,289 including HST and all applicable charges $1,067,389 net of HST recoveries The total potential contract award, including all optional periods, identified in this report is $6,086,000 net of all applicable taxes and charges and $6,877,180 including all applicable taxes and charges. The total potential cost to the City including all option periods is $6,193,114 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3693132330 Description: Automated Road Condition and Related Road Right-of-Way Asset Data Collection, Processing, Storage and Analysis for an initial period of four (4) years, with the option in favour of the City to extend the contract to extend the contract for two (2) additional separate two year (2) optional periods. Should the option(s) be exercised, then the General Manager, Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: International Cybernetics Canada Inc. Contract Award Value: $3,013,251 net of all applicable taxes and charges $3,404,974 including HST and all applicable charges $3,066,284 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2026. Option Period 1 - January 1, 2027 to December 31, 2028 $2,023,821 net of all applicable taxes and charges $2,286,918 including HST and all applicable charges $2,059,440 net of HST recoveries Option Period 2 - January 1, 2029 to December 31, 2030 $1,048,928 net of all applicable taxes and charges $1,185,289 including HST and all applicable charges $1,067,389 net of HST recoveries The total potential contract award, including all optional periods, identified in this report is $6,086,000 net of all applicable taxes and charges and $6,877,180 including all applicable taxes and charges. The total potential cost to the City including all option periods is $6,193,114 net of HST recoveries.
BA15.3adopted
Solicitation Issued: October 27, 2022 Solicitation Closed: December 6, 2022 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received including Bid Price Supplier Name Bid Price (excluding H.S.T.) 614128 Ontario Ltd. o/a Trisan Construction $2,893,931.00* Bevcon Construction & Paving Ltd. $4,993,025.00 Green Infrastructure Partners Inc. $5,182,075.85 Rafat General Contractor Inc. $3,370,425.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 16, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Ariba Document Number 3715319439, Contract Number 22TW-DC-328OCS Description: Fill Removal from Various Toronto Water District Yards All Wards from April 1, 2023 to March 31, 2024 with the option to extend the Contract for one (1) additional one (1) year period at the sole discretion of the City and subject to budget approval. Should the option period be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: 614128 Ontario Ltd. o/a Trisan Construction Contract Award Value: $3,183,324 net of all applicable taxes and charges $3,597,156 including all applicable taxes and charges $3,239,351 net of HST recoveries Contract is expected to start on April 1, 2023 to March 31, 2024. Option Period 1 - April 1, 2024 to March 31, 2025 $3,278,824 net of all applicable taxes and charges $3,705,071 including all applicable taxes and charges $3,336,531 net of HST recoveries The total contract award including all option period is $6,462,148 net of all applicable taxes and charges and $7,302,227 including all applicable taxes and charges. The total potential cost to the City including the option period is $6,575,882 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index (CPI) increase applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3715319439, Contract Number 22TW-DC-328OCS Description: Fill Removal from Various Toronto Water District Yards All Wards from April 1, 2023 to March 31, 2024 with the option to extend the Contract for one (1) additional one (1) year period at the sole discretion of the City and subject to budget approval. Should the option period be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: 614128 Ontario Ltd. o/a Trisan Construction Contract Award Value: $3,183,324 net of all applicable taxes and charges $3,597,156 including all applicable taxes and charges $3,239,351 net of HST recoveries Contract is expected to start on April 1, 2023 to March 31, 2024. Option Period 1 - April 1, 2024 to March 31, 2025 $3,278,824 net of all applicable taxes and charges $3,705,071 including all applicable taxes and charges $3,336,531 net of HST recoveries The total contract award including all option period is $6,462,148 net of all applicable taxes and charges and $7,302,227 including all applicable taxes and charges. The total potential cost to the City including the option period is $6,575,882 net of HST recoveries. The above cost calculations reflect an estimated three (3) percent Consumer Price Index (CPI) increase applied annually to the yearly cost after the initial year.
BA15.4adopted
Solicitation Issued: November 17, 2022 Solicitation Closed: December 15, 2022 Number of Addenda Issued: None Number of Bids: Three (3) Table 2: Summary of Bids Received including Bid Price Supplier Name Bid Price (excluding HST and 20 percent for miscellaneous items) Bauschhealth, Canada Inc.* $ 15,340.00* The Demo Group Inc. o/a Pure Health Pharmacy $148,795.00** Ontario Medical Supply Inc. $192,150.00 *Supplier was found non-compliant with mandatory requirements **Pursuant to the Request for Quotation document the contract award value includes 20 percent for miscellaneous items
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 16, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3737557528. Description: For the non-exclusive supply and delivery of Prescription Drugs (Epinephrine Auto Injector, Adult size, 0.30 Milligram, (DIN 00509558) , Epinephrine Auto Injector Junior size, 0.15 Milligram (DIN00578657), and Narcan Nasal Spray ,Two (2) Doses /Box DIN 02458187, for the City of Toronto Fire Services and City Stores, (Purchasing and Materials Management Division from the award date, to February 5, 2024, as and when required, with the option to renew the contract for up to four (4) separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the options be exercised, then the Fire Chief and General Manager of Toronto Fire Services and the Manager of City Stores (PMMD) will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: The Demo Group Inc. o/a PureHealth Pharmacy Contract Award Value: $178,554 net of all applicable taxes and charges (Including 20 percent for miscellaneous related items) $201,766 including HST and all applicable charges $181,697 net of HST recoveries Contract is expected to start on Date of Award and end on February 5, 2024. Option Year 1: (February 6, 2024 to February 5, 2025) $183,911 net of all applicable taxes and charges (Including 20 percent for miscellaneous items) $207,819 including HST and all applicable charges $187,147 net of HST recoveries Option Year 2: (February 6, 2025 to February 5, 2026) $189,428 net of all applicable taxes and charges (Including 20 percent for miscellaneous items) $214,054 including HST and all applicable charges $192,762 net of HST recoveries Option Year 3: (February 6, 2026 to February 5, 2027) $195,111 net of all applicable taxes and charges (Including 20 percent for miscellaneous items) $220,475 including HST and all applicable charges $198,545 net of HST recoveries Option Year 4: (February 6, 2027 to February 5, 2028) $200,964 net of all applicable taxes and charges (Including 20 percent for miscellaneous items) $227,089 including HST and all applicable charges $204,501 net of HST recoveries The total potential contract award including all option years $1,071,203 including all applicable taxes and charges and $947,967 net of all applicable taxes and charges. The total potential cost to the City including all option years is $964,652 net of HST recoveries The above cost calculations for the option periods reflect an estimated three (3) percent Consumer Price Index percent increase applied annually to the annual cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3737557528 Description: For the non-exclusive supply and delivery of Prescription Drugs (Epinephrine Auto Injector, Adult size, 0.30 Milligram, (DIN 00509558) , Epinephrine Auto Injector Junior size, 0.15 Milligram (DIN00578657), and Narcan Nasal Spray ,Two (2) Doses / Box DIN 02458187, for the City of Toronto Fire Services and City Stores, (Purchasing and Materials Management Division from the award date, to February 5, 2024, as and when required, with the option to renew the contract for up to four (4) separate one (1) year periods at the sole discretion of the City and subject to budget approval. Should the options be exercised, then the Fire Chief and General Manager of Toronto Fire Services and the Manager of City Stores (Purchasing and Material Management Division) will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: The Demo Group Inc. o/a PureHealth Pharmacy Contract Award Value: $178,554 net of all applicable taxes and charges (Including 20 percent for miscellaneous related items) $201,766 including HST and all applicable charges $181,697 net of HST recoveries Contract is expected to start on Date of Award and end on February 5, 2024. Option Year 1: (February 6, 2024 to February 5, 2025) $183,911 net of all applicable taxes and charges (Including 20 percent for miscellaneous items) $207,819 including HST and all applicable charges $187,147 net of HST recoveries Option Year 2: (February 6, 2025 to February 5, 2026) $189,428 net of all applicable taxes and charges (Including 20 percent for miscellaneous items) $214,054 including HST and all applicable charges $192,762 net of HST recoveries Option Year 3: (February 6, 2026 to February 5, 2027) $195,111 net of all applicable taxes and charges (Including 20 percent for miscellaneous items) $220,475 including HST and all applicable charges $198,545 net of HST recoveries Option Year 4: (February 6, 2027 to February 5, 2028) $200,964 net of all applicable taxes and charges (Including 20 percent for miscellaneous items) $227,089 including HST and all applicable charges $204,501 net of HST recoveries The total potential contract award including all option years $1,071,203 including all applicable taxes and charges and $947,967 net of all applicable taxes and charges. The total potential cost to the City including all option years is $964,652 net of HST recoveries The above cost calculations for the option periods reflect an estimated three (3) percent Consumer Price Index percent increase applied annually to the annual cost after the initial year.
BA15.5adopted
Solicitation Issued: December 7, 2022 Solicitation Closed: January 13, 2023 Number of Addenda Issued: Four (4) Number of Bids: Six (6) Table 2: Summary of Bids Received for Ariba Document Number 3771948921 including bid price Bidder Bid Price ( excluding HST) ANACOND CONTRACTING INC. $629,921.00 CANADA CONSTRUCTION LIMITED $667,003.00 373044 ONT.LTD. $716,900.00 MJK CONSTRUCTION $735,645.00 PINE VALLEY CORPORATION $766,720.00 MARTINWAY CONTRACTING $820,000.00 * Pursuant to the Request for Tender document the bid price includes Contingency Allowance.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 13, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT), Ariba Document Number. 3371948921 Description: For the supply and delivery of all labour and materials necessary for the Renovation project at Theatre Passe Muraille to increase accessibility in the washrooms and lobby floor, adding an accessible ticket booth, and accessible washrooms. Recommended Supplier: Anacond Contracting Inc. Contract Award Value: $664,921 net of all applicable taxes and charges $751,360 inclusive of HST and all applicable charges $664,921 net of HST recoveries (100% recoverable)
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3371948921 Description: For the supply and delivery of all labour and materials necessary for the Renovation project at Theatre Passe Muraille to increase accessibility in the washrooms and lobby floor, adding an accessible ticket booth, and accessible washrooms. Recommended Supplier: Anacond Contracting Inc. Contract Award Value: $664,921 net of all applicable taxes and charges $751,360 inclusive of HST and all applicable charges $664,921 net of HST recoveries (100 percent recoverable) Contract is expected to start on the date of award and end November 2023.