Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA150.1adopted
Solicitation Issued: May 6, 2021 Solicitation Closed: June 14, 2021 Number of Addenda Issued: Two (2) Number of Bids: 3 Table 2: Summary of Bids Received for RFQ Ariba Doc Number 2848987896 including bid price Supplier Name Evaluated Bid Price (including H.S.T.), excluding miscellaneous amount. MES Engineering (non-compliant) * $289,936 Trilinks Communications Inc. $623,096 Top Rig Communications Inc. $2,637,951 * Supplier was found non-compliant with mandatory requirements
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 19, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Quotation (RFQ) Number 2848987896 Description: For the non-exclusive supply, delivery, installation, warranty, maintenance and service for equipment related to Radio Communication Towers, on and when required, for the City of Toronto's Fire Services for a period of one (1) year from the date of award to August 31, 2022, with the option to renew the Contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Fire Chief General Manager, Toronto Fire Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions Recommended Supplier: Trilinks Communications Inc. Contract Award Value: $ 551,412 net of all applicable taxes and charges (including 20 percent contingency) $ 623,096 including HST and all applicable charges $ 561,118 net of HST recoveries The contract is expected to start on September 1, 2021 and end on August 31, 2022 Option Year 1 (September 1, 2022 to August 31, 2023) $567,955 net of all applicable taxes and charges (including 20 percent contingency) $641,789 including all applicable taxes and charges $577,951 net of HST recoveries Option Year 2 (September 1, 2023 to August 31, 2024) $584,993 net of all applicable taxes and charges (including 20 percent contingency) $661,043 including all applicable taxes and charges $595,289 net of HST recoveries Option Year 3 (September 1, 2024 to August 31, 2025) $602,543 net of all applicable taxes and charges (including 20 percent contingency) $680,874 including all applicable taxes and charges $613,148 net of HST recoveries Option Year 4 (September 1, 2025 to August 31, 2026) $620,619 net of all applicable taxes and charges (including 20 percent contingency) $701,300 including all applicable taxes and charges $631,542 net of HST recoveries The total potential contract award identified in this report including the option years is $3,308,101 including all applicable taxes and charges and $2,927,523 net of all applicable taxes and charges. The total potential cost to the City including the option years is $2,979,048 net of HST recoveries. The above cost calculations includes a 20 percent contingency cost for unforeseen factors and a 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation (RFQ) Number 2848987896 Description: For the non-exclusive supply, delivery, installation, warranty, maintenance and service for equipment related to Radio Communication Towers, on and when required, for the City of Toronto's Fire Services for a period of one (1) year from the date of award to August 31, 2022, with the option to renew the Contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Fire Chief General Manager, Toronto Fire Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions Recommended Supplier: Trilinks Communications Inc. Contract Award Value: $ 551,412 net of all applicable taxes and charges (including 20 percent contingency) $ 623,096 including HST and all applicable charges $ 561,118 net of HST recoveries The contract is expected to start on September 1, 2021 and end on August 31, 2022 Option Year 1 (September 1, 2022 to August 31, 2023) $567,955 net of all applicable taxes and charges (including 20 percent contingency) $641,789 including all applicable taxes and charges $577,951 net of HST recoveries Option Year 2 (September 1, 2023 to August 31, 2024) $584,993 net of all applicable taxes and charges (including 20 percent contingency) $661,043 including all applicable taxes and charges $595,289 net of HST recoveries Option Year 3 (September 1, 2024 to August 31, 2025) $602,543 net of all applicable taxes and charges (including 20 percent contingency) $680,874 including all applicable taxes and charges $613,148 net of HST recoveries Option Year 4 (September 1, 2025 to August 31, 2026) $620,619 net of all applicable taxes and charges (including 20 percent contingency) $701,300 including all applicable taxes and charges $631,542 net of HST recoveries The total potential contract award identified in this report including the option years is $3,308,101 including all applicable taxes and charges and $2,927,523 net of all applicable taxes and charges. The total potential cost to the City including the option years is $2,979,048 net of HST recoveries. The above cost calculations includes a 20 percent contingency cost for unforeseen factors and a 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period.
BA150.2adopted
Solicitation Issued: May 25, 2021 Solicitation Closed: August 4, 2021 Number of Addenda Issued: Twelve (12) Number of Bids: Three (3) Table 2: Summary of Bids Received for Ariba Doc Number Doc 2950051301 including bid price Supplier Name Bid Price (including H.S.T) Torbear Contracting Inc. $21,514,279.05** Bennett Mechanical Installations (2001) Ltd. $21,851,601* Asco Construction (Toronto) Ltd. $23,436,031.63 * Pursuant to the Request for Tender document the contract award value includes contingency. ** Supplier was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. The Bid Award Panel, pursuant to Section 195-8.3A(3) of the Municipal Code, Chapter 195, Purchasing, exercise the power of a Standing Committee to grant authority to award the following contract in accordance with the Contract Details set out in the report (August 19, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT), Ariba Doc Number 2938280996, Contract No. 21ECS-MI-01HC Description: Disinfection and Electrical Upgrades at Highland Creek Treatment Plant. Recommended Supplier: Bennett Mechanical Installations (2001) Ltd. Contract Award Value: $ 23,337,700 net of all applicable taxes and charges $ 26,371,601 including HST and all applicable charges $ 23,748,444 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel, pursuant to Section 195-8.3A(3) of the Municipal Code, Chapter 195, Purchasing, exercise the power of a Standing Committee to grant authority to award the following contract: Solicitation Number: Request for Tender (RFT), Ariba Doc Number 2938280996, Contract No. 21ECS-MI-01HC Description: Disinfection and Electrical Upgrades at Highland Creek Treatment Plant. Recommended Supplier: Bennett Mechanical Installations (2001) Ltd. Contract Award Value: $ 23,337,700 net of all applicable taxes and charges $ 26,371,601 including HST and all applicable charges $ 23,748,444 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
BA150.3adopted
Solicitation Issued: April 28, 2021 Solicitation Closed: June 2, 2021 Number of Addenda Issued: Four (4) Number of Bids: Two (2) Table 2: Summary of Bids Received for Tender Call Number Doc 2959483665 including bid price: Supplier Name Bid Price (including H.S.T.)* Clean Water Works Inc. $3,018,230 Capital Sewer Services Inc. $2,986,649 ** *Pursuant to the RFT document the contract award value includes contingency. **Supplier was found non-compliant with the RFT mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 19, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT) No. Doc 2959483665, Contract No. 21TW-CTS-13CWD Description: Full Length Trenchless Rehabilitation of Large Diameter Circular and Non-Circular Gravity Sewers and related works at various locations in the City of Toronto (Wards 4, 6, 10, 11, 14, 19 and 20) Recommended Supplier: Clean Water Works Inc. Contract Award Value: $3,071,650 net of all applicable taxes and charges $3,470,964 including HST and all applicable charges $3,125,711 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT) No. Doc 2959483665, Contract No. 21TW-CTS-13CWD Description: Full Length Trenchless Rehabilitation of Large Diameter Circular and Non-Circular Gravity Sewers and related works at various locations in the City of Toronto (Wards 4, 6, 10, 11, 14, 19 and 20) Recommended Supplier: Clean Water Works Inc. Contract Award Value: $3,071,650 net of all applicable taxes and charges $3,470,964 including HST and all applicable charges $3,125,711 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
BA150.4adopted
Solicitation Issued: June 17, 2021 Solicitation Closed: July 14, 2021 Number of Addenda Issued: One (1) Number of Bids: Six (6) Table 2: Summary of Bids Received for Ariba Doc Number 3037797867 including bid price Supplier Name Bid Price (including H.S.T.) Midome Construction Services Ltd. $5,473,720.00* Sanscon Construction Ltd. $6,675,830.95 Blackstone Paving & Construction Limited. $7,490,374.95 D. Crupi & Sons Limited $8,027,359.20 Coco Paving Inc. $8,539,509.28 Dufferin Construction Company, A division of CRHC $8,596,059.50 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 19, 2021) from the Chief Procurement Officer: Solicitation Number: Request for Tender (RFT), Ariba Doc Number 3037797867, Contract Number 21ECS-TI-01MR Description: Road Reconstruction and Substandard Water Services Replacement on Kingston Road from Deep Dene Drive to Centennial Road. Recommended Bidder: Midome Construction Services Ltd. Contract Award Value: $5,328,400 net of all applicable taxes and charges $6,021,092 including HST and all applicable charges $5,422,180 net of HST recoveries Contract is expected to start on date of award and end by August 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender (RFT), Ariba Doc Number 3037797867, Contract Number 21ECS-TI-01MR Description: Road Reconstruction and Substandard Water Services Replacement on Kingston Road from Deep Dene Drive to Centennial Road. Recommended Bidder: Midome Construction Services Ltd. Contract Award Value: $5,328,400 net of all applicable taxes and charges $6,021,092 including HST and all applicable charges $5,422,180 net of HST recoveries Contract is expected to start on date of award and end by August 31, 2022.