Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA171.1adopted
Solicitation Issued: June 30, 2021 Solicitation Closed: August 16. 2021 Number of Addenda Issued: Three (3) Number of Bids: One (1) Table 2: Summary of Proposals Received for Ariba Document Number 3031105138 Supplier Name Intelex Technologies, ULC
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 13, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Proposals Ariba Document Number 3031105138 Description: For procurement of Environment Health, Safety and Quality cloud-based Software and Professional Services for the term of five years. Recommended Supplier: Intelex Technologies, ULC Contract Award Value: $1,066,660 net of all applicable taxes and charges; $1,205,326 including HST and all applicable charges; $1,085,433 net of HST recoveries. Contract is expected to start on date of award and end on December 31, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposals Ariba Document Number 3031105138 Description: For procurement of Environment Health, Safety & Quality cloud-based Software and Professional Services for the term of five years. Recommended Supplier: Intelex Technologies, ULC Contract Award Value: $1,066,660 net of all applicable taxes and charges; $1,205,326 including HST and all applicable charges; $1,085,433 net of HST recoveries. Contract is expected to start on date of award and end on December 31, 2026.
BA171.2adopted
Solicitation Issued: October 21, 2021 Solicitation Closed: December 1, 2021 Number of Addenda Issued: Four (4) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (Including H.S.T.)* Bid Price (Including H.S.T.)* Bid Price (Including H.S.T.)* Lot A: Cisco Lot B: Nutanix Lot C: Zscaler Bell Canada No bid No bid $59,609 CDW Canada Inc. $126,509 $60,070 $60,037 OnX Enterprise Solutions Ltd. $113,907 $37,029 $58,732 ISA Cybersecurity Inc. No bid No Bid $47,645 *Bid prices are based on a percentage discount and are for evaluation purposes only. The contract award values were set at $3,200,000.00 (Lot A), $3,500,000.00 (Lot B), $1,200,000.00 (Lot C), net of all taxes as per Part 5, Section 2.2 of the RFQ.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 13, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3175856880. Description: For the supply of Cisco, Nutanix, and Zscaler Network Equipment for Technology Services Division for a period of five (5) years from the date of award. The Request for Quotation is structured to award separate contracts to the lowest suppliers meeting the specifications and providing the lowest total bid price per Lot A, Lot B, and Lot C of Part 5 - Price Form. The Contracts will be issued with fixed upset values over the duration of the five (5) - year term as follows: Lot A - Cisco products: $3,200,000.00 Lot B - Nutanix products: $3,500,000.00 Lot C - Zscaler products: $1,200,000.00 Recommended Supplier: OnX Enterprise Solutions Ltd. (Lot A - Cisco products) Contract Award Value: $3,200,000 net of all applicable taxes and charges $3,616,000 including HST and all applicable charges $3,256,320 net of HST recoveries The Contract is expected to start on from the date of award and end on December 31, 2026. Recommended Supplier: OnX Enterprise Solutions Ltd. (Lot B - Nutanix products) Contract Award Value: $3,500,000 net of all applicable taxes and charges $3,955,000 including HST and all applicable charges $3,561,600 net of HST recoveries The Contract is expected to start on from the date of award and end on December 31, 2026. Recommended Supplier: ISA Cybersecurity Inc. (Lot C - Zscaler products) Contract Award Value: $1,200,000 net of all applicable taxes and charges $1,356,000 including HST and all applicable charges $1,221,220 net of HST recoveries The Contract is expected to start on from the date of award and end on December 31, 2026. The total award for all contracts (Lot A to Lot C) identified in this report is $7,900,000 net of all applicable taxes and charges; $8,927,000 including HST and all applicable taxes and charges. The total cost to the City for all contracts is $8,039,040 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation, Ariba Document Number 3175856880. Description: For the supply of Cisco, Nutanix, and Zscaler Network Equipment for Technology Services Division for a period of five (5) years from the date of award. The RFQ is structured to award separate contracts to the lowest suppliers meeting the specifications and providing the lowest total bid price per Lot A, Lot B, and Lot C of Part 5 - Price Form. The Contracts will be issued with fixed upset values over the duration of the five (5) - year term as follows: Lot A - Cisco products: $3,200,000.00 Lot B - Nutanix products: $3,500,000.00 Lot C - Zscaler products: $1,200,000.00 Recommended Supplier: OnX Enterprise Solutions Ltd. (Lot A - Cisco products) Contract Award Value: $3,200,000 net of all applicable taxes and charges $3,616,000 including HST and all applicable charges $3,256,320 net of HST recoveries The Contract is expected to start on from the date of award and end on December 31, 2026. Recommended Supplier: OnX Enterprise Solutions Ltd. (Lot B - Nutanix products) Contract Award Value: $3,500,000 net of all applicable taxes and charges $3,955,000 including HST and all applicable charges $3,561,600 net of HST recoveries The Contract is expected to start on from the date of award and end on December 31, 2026. Recommended Supplier: ISA Cybersecurity Inc. (Lot C - Zscaler products) Contract Award Value: $1,200,000 net of all applicable taxes and charges $1,356,000 including HST and all applicable charges $1,221,220 net of HST recoveries The Contract is expected to start on from the date of award and end on December 31, 2026. The total award for all contracts (Lot A to Lot C) identified in this report is $7,900,000 net of all applicable taxes and charges; $8,927,000 including HST and all applicable taxes and charges. The total cost to the City for all contracts is $8,039,040 net of HST recoveries.
BA171.3adopted
Solicitation Issued: October 26, 2021 Solicitation Closed: November 30, 2021 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price; Supplier Name Bid Price (including H.S.T.) Anacond Contracting Inc. $1,114,320* Index Construction Inc. $1,118,700 Canada Construction Ltd. $1,242,682 Triumph Aluminum & Sheet Metal Inc. $1,458,378 *Pursuant to the Request for Tender document the contract award price includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 13, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3189176711 Description: Roof replacement and miscellaneous carpentry work, located at 291 Sherbourne Street, Toronto, ON Recommended Supplier: Anacond Contracting Inc. Contract Award Value: $1,186,124 net of all applicable taxes and charges $1,340,320 including HST and all applicable charges $1,207,000 net of HST recoveries Contract is expected to start on date of award and end of August 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3189176711 Description: Roof replacement and miscellaneous carpentry work, located at 291 Sherbourne Street, Toronto, ON Recommended Supplier: Anacond Contracting Inc. Contract Award Value: $1,186,124 net of all applicable taxes and charges $1,340,320 including HST and all applicable charges $1,207,000 net of HST recoveries Contract is expected to start on date of award and end of August 31, 2022.
BA171.4adopted
Solicitation Issued: November 17, 2021 Solicitation Closed: December 2, 2021 Number of Addenda Issued: Four (4) Number of Bids: Six (6) Table 2: Summary of Bids Received including bid price; Bidder Name Bid Price (excluding H.S.T) 2489960 Ontario Inc. $4,760,000.00 * Sanscon Construction Ltd $5,553,573.40 Coco Paving Inc. $5,986,225.00 CRH Canada Group Inc., COB as Dufferin Construction Company. $6,489,952.75 Fermar Paving Ltd $6,504,676.52 Four Seasons Site Development Ltd. $6,881,730.00 * Pursuant to the Request for Tender document the contract award value includes Contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 13, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3236105085, Contract Number 21ECS-TI-104LR Description: Watermain Replacement on Chartwell Road (Road Resurfacing), Dayton Avenue (Road Reconstruction), Inverness Avenue (Road Resurfacing and Sidewalk Construction), and Sinclair Street, Road Resurfacing and Pedestrian Infrastructure Improvement on Plywood Place Recommended Bidder: 2489960 Ontario Incorporated Contract Award Value: $ 5,236,000 net of all applicable taxes and charges $ 5,916,680 including HST and all applicable charges $ 5,328,154 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on July 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3236105085, Contract Number 21ECS-TI-104LR Description: Watermain Replacement on Chartwell Road (Road Resurfacing), Dayton Avenue (Road Reconstruction), Inverness Avenue (Road Resurfacing and Sidewalk Construction), and Sinclair Street, Road Resurfacing and Pedestrian Infrastructure Improvement on Plywood Place Recommended Bidder: 2489960 Ontario Incorporated Contract Award Value: $ 5,236,000 net of all applicable taxes and charges $ 5,916,680 including HST and all applicable charges $ 5,328,154 net of Harmonized Sales Tax recoveries Contract is expected to start on date of award and end on July 31, 2022.