Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA177.1adopted
Solicitation Issued: September 2, 2021 Solicitation Closed: October 5, 2021 Number of Addenda Issued: Three (3) Number of Bids: Six (6) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Pine Valley Corporation $654,500.00* Orin Contractors Corporation $688,000.00 Martinway Contracting Limited $689,867.20 Canada Construction Limited $770,459.50 Hawkins Contracting Services $782,850.08 Hank Deenen Landscaping Limited $995,924.50 *Pursuant to the Request for Tender document the contract award value includes provisional work and allowance prices.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 24, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3134470490, Contract Number 21-PFR-148 Description: To provide all labour, equipment, materials and supervision to complete the Greenwood Park Dog Off-Leash Area improvements project at 150 Greenwood Avenue on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Pine Valley Corporation Contract Award Value: $ 757,700 net of all applicable taxes and charges $ 856,201 including HST and all applicable charges $ 771,036 net of HST recoveries Contract is expected to start following the date of award and end by December 31, 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3134470490, Contract Number 21-PFR-148 Description: To provide all labour, equipment, materials and supervision to complete the Greenwood Park Dog Off-Leash Area improvements project at 150 Greenwood Avenue on behalf of the Parks, Forestry and Recreation Division of the City of Toronto. Recommended Supplier: Pine Valley Corporation Contract Award Value: $ 757,700 net of all applicable taxes and charges $ 856,201 including HST and all applicable charges $ 771,036 net of HST recoveries Contract is expected to start following the date of award and end by December 31, 2022.
BA177.2adopted
Solicitation Issued: January 4, 2022 Solicitation Closed: February 4, 2022 Number of Addenda Issued: 0 Number of Bids: 5 Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Emco Waterworks $903,410* ICONIX WATERWORKS LP $1,069,603 WOLSELY $1,079,926 CANADA WATERWORKS INC. $1,136,100 WAMCO SUPPLY INC $1,166,500 *Pursuant to the Request for Quotation document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 24, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3170327301 Description: For the non-exclusive supply and delivery of Fire Hydrants to various Purchasing and Materials Management (Stores) locations from the date of award to February 28, 2023, with the option to renew the Contract for additional four (4) years period at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the term of the contract. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: EMCO Waterworks Contract Award Value: $1,129,263 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,276,067 including HST and all applicable charges $1,149,138 net of HST recoveries Contract is expected to start on date of award and end on February 28, 2023. Option Year 1 (March 1, 2023 to February 29, 2024) $1,163,140 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,314,349 including all applicable taxes and charges $1,183,612 net of HST recoveries Option Year 2 (March 1, 2024 to February 28, 2025) $1,198,035 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,353,779 including all applicable taxes and charges $1,219,120 net of HST recoveries Option Year 3 (March 1, 2025 to February 28, 2026) $1,233,976 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,394,392 including all applicable taxes and charges $1,255,694 net of HST recoveries Option Year 4 (March 1, 2026 to February 28, 2027) $1,270,995 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,436,224 including all applicable taxes and charges $1,293,364 net of HST recoveries The total potential contract award identified in this report, including the option years, is $6,774,811 including all applicable taxes and charges. The total potential cost to the City including the option years is $6,100,927 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3170327301 Description: For the non-exclusive supply and delivery of Fire Hydrants to various Purchasing and Materials Management (Stores) locations from the date of award to February 28, 2023, with the option to renew the Contract for additional four (4) years period at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the term of the contract. Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: EMCO Waterworks Contract Award Value: $1,129,263 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,276,067 including HST and all applicable charges $1,149,138 net of HST recoveries Contract is expected to start on date of award and end on February 28, 2023. Option Year 1 (March 1, 2023 to February 29, 2024) $1,163,140 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,314,349 including all applicable taxes and charges $1,183,612 net of HST recoveries Option Year 2 (March 1, 2024 to February 28, 2025) $1,198,035 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,353,779 including all applicable taxes and charges $1,219,120 net of HST recoveries Option Year 3 (March 1, 2025 to February 28, 2026) $1,233,976 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,394,392 including all applicable taxes and charges $1,255,694 net of HST recoveries Option Year 4 (March 1, 2026 to February 28, 2027) $1,270,995 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,436,224 including all applicable taxes and charges $1,293,364 net of HST recoveries The total potential contract award identified in this report, including the option years, is $6,774,811 including all applicable taxes and charges. The total potential cost to the City including the option years is $6,100,927 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated 3 percent increase in the Consumer Price Index.
BA177.3adopted
Solicitation Issued: December 3, 2021 Solicitation Closed: January 14, 2022 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Kudlak-Baird 1982 Limited $2,804,589.50 (excluding H.S.T.) Stevens & Black Electrical Contractors $2,911,934.91 (excluding H.S.T.) Energy Network Services $3,278,047.54 (excluding H.S.T.)
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 24, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3251380249 Description: To provide Lighting Upgrades at Fire Services Facilities. Upgrades will take place at 90 Fire Stations and include replacing existing fluorescent and incandescent lighting with energy efficient LED lighting. The project is expected to take 2 years to complete. Recommended Supplier: Kudlak-Baird 1982 Limited Contract Award Value: $3,204,589 net of all applicable taxes and charges $3,621,186 including HST and all applicable charges $3,260,990 net of HST recoveries Pursuant to the Request for Tender document the contract award value includes cash allowances and contingency. The contract is expected to start on date of award and end on March 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3251380249 Description: To provide Lighting Upgrades at Fire Services Facilities. Upgrades will take place at 90 Fire Stations and include replacing existing fluorescent and incandescent lighting with energy efficient LED lighting. The project is expected to take 2 years to complete. Recommended Supplier: Kudlak-Baird 1982 Limited Contract Award Value: $3,204,589 net of all applicable taxes and charges $3,621,186 including HST and all applicable charges $3,260,990 net of HST recoveries Pursuant to the Request for Tender document the contract award value includes cash allowances and contingency. The contract is expected to start on date of award and end on March 31, 2024.
BA177.4adopted
Solicitation Issued: November 26, 2021 Solicitation Closed: December 21, 2021 Number of Addenda Issued: Five (5) Number of Bids: Five (5) Table 2: Summary of Proposals Received Proponent Name DPM Energy Inc.* GHD Limited** Moon Matz Ltd. Morrison Hershfield Parsons Inc. *Proponent did not meet minimum technical threshold of 75 percent from Stage 2 - Technical Evaluation, and therefore did not proceed to Stage 3 - Cost of Services in the respective Request for Proposal evaluation process. **Pursuant to the Request for Proposal document the contract award value includes contingency. Range of Total Scores: 44.40 to 91.01
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 24, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3256446243, Contract Number RFP-21ECS-TI-101MR Description: Electrical Design and Inspection for 2022 Major Roads and Streetcar Way and Special Projects Capital Work Program including City Planning's street lighting design for central median streetscaping for the period from date of award to December 31, 2024. Recommended Supplier: GHD Limited Contract Award Value: $956,222 net of all applicable taxes and charges $1,080,531 including HST and all applicable charges $973,052 net of HST recoveries Contract is expected to start from the date of award and end on December 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3256446243, Contract Number RFP-21ECS-TI-101MR Description: Electrical Design and Inspection for 2022 Major Roads and Streetcar Way and Special Projects Capital Work Program including City Planning's street lighting design for central median streetscaping for the period from date of award to December 31, 2024. Recommended Supplier: GHD Limited Contract Award Value: $956,222 net of all applicable taxes and charges $1,080,531 including HST and all applicable charges $973,052 net of HST recoveries Contract is expected to start from the date of award and end on December 31, 2024.
BA177.5adopted
Solicitation Issued: February 3, 2021 Solicitation Closed: March 26, 2021 Number of Addenda Issued: Two (2) Number of Bids: 6 Table 2: Summary of Bids Received for Ariba Doc Number 2809578227 Supplier Name: Aurigo Software Technologies Inc. Bentley Canada Inc.* Computer Methods International Corp.** Deloitte Inc. e-Builder Inc. Project Objects Italia Srl** *Supplier did not meet minimum technical threshold of 60 percent (9 out of 15 points) from Stage 2A -Evaluation of Supplier Qualifications, and therefore did not proceed to Stage 2B - Evaluation of Proposed Solution and Services. Only the top five (5) ranked suppliers meeting the minimum technical threshold were able to proceed in the respective nRFP evaluation process, noting that if less than five (5) suppliers attained the 60 percent threshold, the City had the ability to reduce the threshold in 5 percent increments, with no score less than 50 percent until a group of up to five (5) suppliers were eligible to proceed to the next stage. **Supplier did not meet minimum technical threshold of 60 percent (27 out of 45 points) from Stage 2B - Evaluation of Proposed Solution and Services, and therefore did not proceed to Stage 2C - Scripted Demonstration of Proposed Solution. Only the top three (3) ranked suppliers meeting the minimum technical threshold were able to proceed in the respective nRFP evaluation process, noting that if less than three (3) suppliers attained the 60 percent threshold, the City had the ability to reduce the threshold in 5 percent increments, with no score less than 50 percent until a group of up to three (3) suppliers were eligible to proceed to the next stage. Range of Scores: 5.43 to 90.12
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 24, 2022) from the Chief Procurement Officer: Solicitation Number: Negotiated Request for Proposal (nRFP), Ariba Document Number 2809578227 Description: To secure a firm to implement a Construction Project and Document Management System (CPDMS) that supports all aspects of Engineering Construction Services (ECS) construction project delivery from initiation to closure. The purpose of this system is to enable more efficiencies in delivering capital infrastructure projects throughout the City annually. The solution will have the ability to integrate with existing enterprise solutions based on needed capabilities that will enhance the entire lifecycle of an ECS project within the City's environment. The project will support continued maturity in delivering ECS project management services, as well as establish standards and processes to support ongoing business transformation. Recommended Supplier: e-Builder Inc. Contract Award Value: $5,762,468 net of all applicable taxes and charges $6,511,588 including all applicable taxes and charges $5,863,887 net of HST recoveries Contract is expected to start on the date of award and end February 28, 2027.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Negotiated Request for Proposal (nRFP), Ariba Document Number 2809578227 Description: To secure a firm to implement a Construction Project and Document Management System (CPDMS) that supports all aspects of Engineering Construction Services (ECS) construction project delivery from initiation to closure. The purpose of this system is to enable more efficiencies in delivering capital infrastructure projects throughout the City annually. The solution will have the ability to integrate with existing enterprise solutions based on needed capabilities that will enhance the entire lifecycle of an ECS project within the City's environment. The project will support continued maturity in delivering ECS project management services, as well as establish standards and processes to support ongoing business transformation. Recommended Supplier: e-Builder Inc. Contract Award Value: $5,762,468 net of all applicable taxes and charges $6,511,588 including all applicable taxes and charges $5,863,887 net of HST recoveries Contract is expected to start on the date of award and end February 28, 2027.