Bid Award Panel
The full agenda, as filed
All 8 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA187.1adopted
Solicitation Issued: February 2, 2022 Solicitation Closed: March 23, 2022 Number of Addenda Issued: Three (3) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Rush Truck Centres of Canada $633,408
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 5, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3306421844 Description: For the supply and delivery of Three (3) latest model Conventional cab and Truck Chassis with 22 inch (6.7 metre) van body, 26,000 pound (11,793 kilogram) Gross Vehicle Weight Rating, with option to purchase an additional Fourteen (14) units in 2023-2024, One (1) unit in 2024-2025, One (1) unit in 2025-2026 and One (1) unit in 2026-2027, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to May 31, 2027 for a one (1) year term with four (4) one-year option periods, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Rush Truck Centres of Canada Contract Award Value (2022-2023) $633,408 net of all applicable taxes and charges $715,752 including HST and all applicable charges $644,556 net of HST recoveries Contract Award Value (2023-2027) (Optional) $3,736,925 net of all applicable taxes and charges $4,222,725 including HST and all applicable charges $3,802,696 net of HST recoveries Total Potential Contract Award Value (2022-2026) $4,370,333 net of all applicable taxes and charges $4,938,477 including HST and all applicable charges $4,447,252 net of HST recoveries Contract is expected to start on the date of award and end on May 31, 2027. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3306421844 Description: For the supply and delivery of Three (3) latest model Conventional cab and Truck Chassis with 22 inch (6.7 metre) van body, 26,000 pound (11,793 kilogram) Gross Vehicle Weight Rating, with option to purchase an additional Fourteen (14) units in 2023-2024, One (1) unit in 2024-2025, One (1) unit in 2025-2026 and One (1) unit in 2026-2027, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to May 31, 2027 for a one (1) year term with four (4) one-year option periods, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Rush Truck Centres of Canada Contract Award Value (2022-2023) $633,408 net of all applicable taxes and charges $715,752 including HST and all applicable charges $644,556 net of HST recoveries Contract Award Value (2023-2027) (Optional) $3,736,925 net of all applicable taxes and charges $4,222,725 including HST and all applicable charges $3,802,696 net of HST recoveries Total Potential Contract Award Value (2022-2026) $4,370,333 net of all applicable taxes and charges $4,938,477 including HST and all applicable charges $4,447,252 net of HST recoveries Contract is expected to start on the date of award and end on May 31, 2027. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA187.2adopted
Solicitation Issued: February 18, 2022 Solicitation Closed: March 21, 2022 Number of Addenda Issued: Seven (7) Number of Bids: Nine (9) Table 2: Summary of Bids Received for Ariba Document Number 3341574028 including bid price Bidder Bid Price (excluding HST) NORTH AMERICA GENERAL CONTRACTOR LTD $553,600.00 ** ROSSCLAIR CONTRACTORS INC $564,700.00 * CANADA CONSTRUCTION LIMITED $632,375.00 COSAR GC PM $646,052.00 KOLER CONSTRUCTION INC.(2) $651,186.00 ANACONDA CONTRACTING $652,000.00 JOE PACE & SONS CONTRACTING INC $704,470.00 CENTURY GROUP INC $714,597.34 MARTINWAY CONTRACTING LTD $773,071.00 * Pursuant to the Request for Tender document the bid price includes Contingency Allowance. ** Non-Compliant bid.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 4, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3341574028 Description: Renovation project at Theatre Passe Muraille to increase accessibility in the washrooms and lobby including, regrading the lobby floor, adding an accessible ticket booth, and accessible washroom. Recommended Supplier: Rossclair Contractors Inc. Contract Award Value: $599,700 net of all applicable taxes and charges $677,661 inclusive of HST and all applicable charges $599,700 net of HST recoveries (100 percent recoverable) Contract is expected to start on the date of award and end November 2022.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3341574028 Description: Renovation project at Theatre Passe Muraille to increase accessibility in the washrooms and lobby including, regrading the lobby floor, adding an accessible ticket booth, and accessible washroom. Recommended Supplier: Rossclair Contractors Inc. Contract Award Value: $599,700 net of all applicable taxes and charges $677,661 inclusive of HST and all applicable charges $599,700 net of HST recoveries (100 percent recoverable) Contract is expected to start on the date of award and end November 2022.
BA187.3adopted
Solicitation Issued: February 16 , 2022 Solicitation Closed: March 31, 2022 Number of Addenda Issued: Five ( 5) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (Excluding HST)* Duron Ontario Ltd. $7,156,002.00 BDA Inc. $7,277,249.80 MJ Dixon Construction Ltd. $8,108,000.00 *Bid Price includes Cash Allowance but exclude Contingency Allowance.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 5, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3355944743 Description: Toronto Accessibility Upgrade Program (AODA) Tender Group Number 02 at nine (9) different locations Recommended Supplier: Duron Ontario Ltd. Contract Award Value: $ 8,521,202 net of all applicable taxes and charges $ 9,628,959 including HST and all applicable charges $ 8,671,176 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3355944743 Description: Toronto Accessibility Upgrade Program (AODA) Tender Group Number 02 at nine (9) different locations Recommended Supplier: Duron Ontario Ltd. Contract Award Value: $ 8,521,202 net of all applicable taxes and charges $ 9,628,959 including HST and all applicable charges $ 8,671,176 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
BA187.4adopted
Solicitation Issued: March 09, 2022 Solicitation Closed: April 05, 2022 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Firm Name Price (Excluding HST) in CAD PINE VALLEY CORPORATION* $ 820,000 LOC-PAVE CONSTRUCTION LTD $ 824,500 SOMERVILLE CONSTRUCTION LTD $ 893,500 ANACOND CONTRACTING INC $ 935,000 * Pursuant to the Request for Tender document the bid price includes a cash allowance of $31,500 CAD.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 2, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender Ariba Document Number 3375625068 Description: For the renovation and warranty of Playgrounds and Parking Lots at Albion Child Care Centre located at 1545 Albion Road Recommended Supplier: Pine Valley Corporation Contract Award Value: $898,850 net of all applicable taxes and chargers $1,015,700 including HST and applicable charges $914,670 net of HST recoveries Contract is expected to start on the date of award and end after one year warranty period on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Ariba Document Number 3375625068 Description: For the renovation and warranty of Playgrounds and Parking Lots at Albion Child Care Centre located at 1545 Albion Road Recommended Supplier: Pine Valley Corporation Contract Award Value: $898,850 net of all applicable taxes and chargers $1,015,700 including HST and applicable charges $914,670 net of HST recoveries Contract is expected to start on the date of award and end after one year warranty period on December 31, 2023.
BA187.5adopted
Solicitation Issued: March 4, 2022 Solicitation Closed: April 4, 2022 Number of Addenda Issued: Five (5) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Bridgecon Construction Ltd. $3,948,935.20* Belor Construction Ltd. $4,186,963.95 Alliance Verdi Civil Inc. $5,026,218.90 KAPP Infrastructure Inc. $5,930,970.90 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 5, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3380260173, Contract Number 22ECS-BE-11BSE Description: Bridge Rehabilitation of Berry Road Bridge over Mimico Creek (Bridge ID603), Bridge Rehabilitation of Edenbridge Drive over Silver Creek (Bridge ID620), and Bridge Rehabilitation of Royal York Road over Mimico Creek (Bridge ID635). Recommended Supplier: Bridgecon Construction Ltd. Contract Award Value: $4,738,722 net of all applicable taxes and charges $5,354,756 including HST and all applicable charges $4,822,124 net of HST recoveries Contract is expected to start on date of award and end by May 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3380260173, Contract Number 22ECS-BE-11BSE Description: Bridge Rehabilitation of Berry Road Bridge over Mimico Creek (Bridge ID603), Bridge Rehabilitation of Edenbridge Drive over Silver Creek (Bridge ID620), and Bridge Rehabilitation of Royal York Road over Mimico Creek (Bridge ID635). Recommended Supplier: Bridgecon Construction Ltd. Contract Award Value: $4,738,722 net of all applicable taxes and charges $5,354,756 including HST and all applicable charges $4,822,124 net of HST recoveries Contract is expected to start on date of award and end by May 31, 2023.
BA187.6adopted
Solicitation Issued: March 23, 2022 Solicitation Closed: April 14, 2022 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) *2489960 Ontario Inc. o/a Kore Infrastructure Group $5,679,000 * Midome Construction Services Ltd. $6,244,000 Direct Underground Inc. $8,131,895 Sanscon Construction Ltd. $9,943,340 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 5, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3403749668, Contract Number 22ECS-TI-102LR Description: Watermain Replacement on Bellevue Avenue, Watermain Replacement and Road Resurfacing on Leonard Avenue, Watermain Replacement and Road Reconstruction on Lippincott Street and Watermain Replacement, Road Reconstruction, Road Resurfacing on Oxford Street. Recommended Supplier: 2489960 Ontario Inc. o/a Kore Infrastructure Group Contract Award Value: $6,315,048 net of all applicable taxes and charges $7,136,004 including HST and all applicable charges $6,426,193 net of HST recoveries Contract is expected to start on date of award and be completed by December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3403749668, Contract Number 22ECS-TI-102LR Description: Watermain Replacement on Bellevue Avenue, Watermain Replacement and Road Resurfacing on Leonard Avenue, Watermain Replacement and Road Reconstruction on Lippincott Street and Watermain Replacement, Road Reconstruction, Road Resurfacing on Oxford Street. Recommended Supplier: 2489960 Ontario Inc. o/a Kore Infrastructure Group Contract Award Value: $6,315,048 net of all applicable taxes and charges $7,136,004 including HST and all applicable charges $6,426,193 net of HST recoveries Contract is expected to start on date of award and be completed by December 31, 2023.
BA187.7adopted
Solicitation Issued: September 3, 2021 Solicitation Closed: October 28, 2021 Number of Addenda Issued: Ten (10) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) EG Energy Management Inc. $3,046,300* Modern Niagara Toronto Inc. $3,100,568 ** Black & MacDonald Limited $3,732,150 Triumph Roofing & Sheet Metal Inc. $3,994,973 The State Group Inc. $4,629,190.40 *Supplier was found non-compliant with the mandatory requirements **Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 5, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3127717847, Contract Number 21TW-CTS-18CWD Description: TAB Solar PV Pilot Project - D Building Recommended Supplier: Modern Niagara Toronto Inc. Contract Award Value: $3,134,768 net of all applicable taxes and charges $3,542,288 including HST and all applicable charges $3,189,940 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3127717847, Contract Number 21TW-CTS-18CWD Description: TAB Solar PV Pilot Project - D Building Recommended Supplier: Modern Niagara Toronto Inc. Contract Award Value: $3,134,768 net of all applicable taxes and charges $3,542,288 including HST and all applicable charges $3,189,940 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
BA187.8adopted
Solicitation Issued: November 18, 2021 Solicitation Closed: December 20, 2021 Number of Addenda Issued: Four (4) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST)* Part A Part B Part C FIVE STAR ENTERPRISE $69,785.00** $52,370.00 $218,400.00 CANADIAN LINEN & UNIFORM SERVICE $80,634.10** $59,742.40** $413,513.80** OUTDOOR OUTFITS LTD $82,026.50 $89,307.00 $271,789.00 SUPPLY LINE n/a n/a $293,760.70** *Bid Price does not contain the 25 percent miscellaneous items **Bidder was declared non-compliant for this Part.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 5, 2022) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3201082946 Description: For the non-exclusive supply and delivery of Insulated Work Wear to various Purchasing and Materials Management Division locations from June 1, 2022 to May 31, 2023, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award contracts to the suppliers meeting specifications, and providing the lowest total bid price per Parts A to C of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions and Materials Management and Stores will monitor supplier performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Outdoor Outfits Ltd. (Part A) Contract Award Value: $102,534 net of all applicable taxes and charges $115,863 including HST and all applicable charges $104,338 net of HST recoveries Contract is expected to start on June 1, 2022 and end on May 31, 2023 Option Year 1 (June 1, 2023 to May 31, 2024) $105,610 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $119,339 including all applicable taxes and charges $107,468 net of HST recoveries Option Year 2 (June 1, 2024 to May 31, 2025) $108,778 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $122,919 including all applicable taxes and charges $110,692 net of HST recoveries Option Year 3 (June 1, 2025 to May 31, 2026) $112,041 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $126,607 including all applicable taxes and charges $114,013 net of HST recoveries Option Year 4 (June 1, 2026 to May 31, 2027) $115,402 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $130,405 including all applicable taxes and charges $117,434 net of HST recoveries The total potential contract award including all option years, $615,130 including all applicable taxes and charges and $544,363 net of all applicable taxes and charges. The total potential cost to the City including all option years is $553,944 net of HST recoveries. Recommended Supplier: Five Star Enterprise (Parts B and C) Contract Award Value: $338,463 net of all applicable taxes and charges $382,463 including HST and all applicable charges $344,420 net of HST recoveries Contract is expected to start on June 1, 2022 and end on May 31, 2023 Option Year 1 (June 1, 2023 to May 31, 2024) $348,617 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $393,937 including all applicable taxes and charges $354,753 net of HST recoveries Option Year 2 (June 1, 2024 to May 31, 2025) $359,075 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $405,755 including all applicable taxes and charges $365,395 net of HST recoveries Option Year 3 (June 1, 2025 to May 31, 2026) $369,848 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $417,928 including all applicable taxes and charges $376,357 net of HST recoveries Option Year 4 (June 1, 2026 to May 31, 2027) $380,943 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $430,466 including all applicable taxes and charges $387,648 net of HST recoveries The total potential contract award including all option years is, $2,030,547 including all applicable taxes and charges and $1,796,944 net of all applicable taxes and charges. The total potential cost to the City including all option years $1,828,570 net of HST recoveries. The total potential combined contract awards for all suppliers (Part A, B and C) identified in this report including option years is $2,341,306 net of all applicable taxes and charges, $2,645,676 including all applicable taxes and charges. The total potential combined cost to the City including option years is $2,382,513 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation, Ariba Document Number 3201082946 Description: For the non-exclusive supply and delivery of Insulated Work Wear to various Purchasing and Materials Management Division locations from June 1, 2022 to May 31, 2023, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award contracts to the suppliers meeting specifications, and providing the lowest total bid price per Parts A to C of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions and Materials Management and Stores will monitor supplier performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Outdoor Outfits Ltd. (Part A) Contract Award Value: $102,534 net of all applicable taxes and charges $115,863 including HST and all applicable charges $104,338 net of HST recoveries Contract is expected to start on June 1, 2022 and end on May 31, 2023 Option Year 1 (June 1, 2023 to May 31, 2024) $105,610 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $119,339 including all applicable taxes and charges $107,468 net of HST recoveries Option Year 2 (June 1, 2024 to May 31, 2025) $108,778 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $122,919 including all applicable taxes and charges $110,692 net of HST recoveries Option Year 3 (June 1, 2025 to May 31, 2026) $112,041 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $126,607 including all applicable taxes and charges $114,013 net of HST recoveries Option Year 4 (June 1, 2026 to May 31, 2027) $115,402 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $130,405 including all applicable taxes and charges $117,434 net of HST recoveries The total potential contract award including all option years, $615,130 including all applicable taxes and charges and $544,363 net of all applicable taxes and charges. The total potential cost to the City including all option years is $553,944 net of HST recoveries. Recommended Supplier: Five Star Enterprise (Parts B and C) Contract Award Value: $338,463 net of all applicable taxes and charges $382,463 including HST and all applicable charges $344,420 net of HST recoveries Contract is expected to start on June 1, 2022 and end on May 31, 2023 Option Year 1 (June 1, 2023 to May 31, 2024) $348,617 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $393,937 including all applicable taxes and charges $354,753 net of HST recoveries Option Year 2 (June 1, 2024 to May 31, 2025) $359,075 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $405,755 including all applicable taxes and charges $365,395 net of HST recoveries Option Year 3 (June 1, 2025 to May 31, 2026) $369,848 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $417,928 including all applicable taxes and charges $376,357 net of HST recoveries Option Year 4 (June 1, 2026 to May 31, 2027) $380,943 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $430,466 including all applicable taxes and charges $387,648 net of HST recoveries The total potential contract award including all option years is, $2,030,547 including all applicable taxes and charges and $1,796,944 net of all applicable taxes and charges. The total potential cost to the City including all option years $1,828,570 net of HST recoveries. The total potential combined contract awards for all suppliers (Part A, B and C) identified in this report including option years is $2,341,306 net of all applicable taxes and charges, $2,645,676 including all applicable taxes and charges. The total potential combined cost to the City including option years is $2,382,513 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.