Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA195.1adopted
Solicitation Issued: April 1, 2022 Solicitation Closed: May 16, 2022 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received for Ariba Document Number 3398439422 Supplier Name Sensory-scapes** Steels Art Signs Corp* *Supplier did not meet the required minimum technical score, therefore their cost of services envelope were not opened **Pursuant to the Request for Proposal document the contract award value includes contingency Range of Scores: 41.50 to 87.80
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 29, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Proposal (RFP) Ariba Document Number 3398439422 Description: To provide all labour and materials needed for environmental enhancement for various long term-care home locations of Seniors Services and Long-Term Care Division for a period of one (1) year, with the option to renew the contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Sensory-scapes Contract Award Value: $937,964 net of all applicable taxes and charges $1,059,899 including HST and all applicable charges $954,472 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2023. Option Year 1 (August 1, 2023 to July 31, 2024) $966,103 net of all applicable taxes and charges $1,091,696 including HST and all applicable charges $983,106 net of HST recoveries Option Year 2 (August 1, 2024 to July 31, 2025) $995,086 net of all applicable taxes and charges $1,124,447 including HST and all applicable charges $1,012,600 net of HST recoveries Option Year 3 (August 1, 2025 to July 31, 2026) $1,024,939 net of all applicable taxes and charges $1,158,181 including HST and all applicable charges $1,042,978 net of HST recoveries Option Year 4 (August 1, 2026 to July 31, 2027) $1,055,687 net of all applicable taxes and charges $1,192,926 including HST and all applicable charges $1,074,267 net of HST recoveries The total potential contract award including all option years is $5,627,150 including all applicable taxes and charges and $4,979,779 net of all applicable taxes and charges. The total potential cost to the City including all option years is $5,067,423 net of HST recoveries. The above cost calculations reflect a 15% contingency cost for SSLTC and a 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal (RFP) Ariba Document Number 3398439422 Description: To provide all labour and materials needed for environmental enhancement for various long term-care home locations of Seniors Services and Long-Term Care Division for a period of one (1) year, with the option to renew the contract for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Sensory-scapes Contract Award Value: $937,964 net of all applicable taxes and charges $1,059,899 including HST and all applicable charges $954,472 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2023. Option Year 1 (August 1, 2023 to July 31, 2024) $966,103 net of all applicable taxes and charges $1,091,696 including HST and all applicable charges $983,106 net of HST recoveries Option Year 2 (August 1, 2024 to July 31, 2025) $995,086 net of all applicable taxes and charges $1,124,447 including HST and all applicable charges $1,012,600 net of HST recoveries Option Year 3 (August 1, 2025 to July 31, 2026) $1,024,939 net of all applicable taxes and charges $1,158,181 including HST and all applicable charges $1,042,978 net of HST recoveries Option Year 4 (August 1, 2026 to July 31, 2027) $1,055,687 net of all applicable taxes and charges $1,192,926 including HST and all applicable charges $1,074,267 net of HST recoveries The total potential contract award including all option years is $5,627,150 including all applicable taxes and charges and $4,979,779 net of all applicable taxes and charges. The total potential cost to the City including all option years is $5,067,423 net of HST recoveries. The above cost calculations reflect a 15 percent contingency cost for SSLTC and a 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period.
BA195.2adopted
Solicitation Issued: April 14, 2022 Solicitation Closed: May 10, 2022 Number of Addenda Issued: None (0) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding H.S.T.) Vaughan Paving Ltd. $683,494* Aqua Tech Solutions Inc. $957,320 PTR Paving Inc. $958,921 Upper Canada Road Services Inc. $1,926,700 * Pursuant to the Request for Tender document the contract award value includes Contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 29, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3438147652 and Contract Number 22TR-OM-109-TEY-TR Description: The Construction of Asphalt Speed Humps in the City of Toronto Recommended Supplier: Vaughan Paving Ltd. Contract Award Value: $723,494 net of all applicable taxes and charges $817,549 including HST and all applicable charges $736,228 net of HST recoveries Contract is expected to start on August 8, 2022 and end on December 31, 2022.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3438147652 and Contract Number 22TR-OM-109-TEY-TR Description: The Construction of Asphalt Speed Humps in the City of Toronto Recommended Supplier: Vaughan Paving Ltd. Contract Award Value: $723,494 net of all applicable taxes and charges $817,549 including HST and all applicable charges $736,228 net of HST recoveries Contract is expected to start on August 8, 2022 and end on December 31, 2022.
BA195.3adopted
Solicitation Issued: January 20, 2022 Solicitation Closed: March 23, 2022 Number of Addenda Issued: Seven (7) Number of Bids: Six (6) Table 2: Summary of Bids Received including bid price Bidder Name Bid Price (excluding H.S.T.) Pine Valley Corporation $ 1,225,651* Brook Restoration Ltd. $ 1,418,211 Gmp Contracting $ 1,451,663 Martinway Contracting Ltd. $ 1,733,950 Matheson Constructors Ltd. $ 1,812,233 Ferdom Construction $ 1,940,124 *Pursuant to the Request for Tender document the Contract Award Value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 29, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3320457256 Description: Construction Services, including supply of all materials, labour and equipment required, for the rehabilitation of the exit ramp retaining wall at the Dufferin Transfer Station. Recommended Supplier: Pine Valley Corporation Contract Award Value: $1,425,651 net of all applicable taxes and charges $1,610,986 including HST and all applicable charges $1,450,743 net of HST recoveries Contract is expected to start on date of award and end on January 31, 2023.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3320457256 Description: Construction Services, including supply of all materials, labour and equipment required, for the rehabilitation of the exit ramp retaining wall at the Dufferin Transfer Station. Recommended Supplier: Pine Valley Corporation Contract Award Value: $1,425,651 net of all applicable taxes and charges $1,610,986 including HST and all applicable charges $1,450,743 net of HST recoveries Contract is expected to start on date of award and end on January 31, 2023.
BA195.4adopted
Solicitation Issued: March 3, 2022 Solicitation Closed: April 28, 2022 Number of Addenda Issued: Ten (10) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price. Supplier Name Bid Price (excluding H.S.T.) Maxim Roofing Limited $1,931,585.49* Brook Restoration Ltd. $2,487,644.00 Martinway Contracting Ltd. $2,518,728.00 Triumph Aluminum & Sheet Metal Inc. $3,087,777.00 * 1. Prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected. 2. Pursuant to the Request for Tender document the Contract Award Value includes Contingency Allowance.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 29, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3352695434 Description: Roofs and Exhaust Fans Replacement at Dufferin Transfer Station and Dufferin Maintenance Yard. Recommended Supplier: Maxim Roofing Limited Contract Award Value: $2,210,257 net of all applicable taxes and charges $2,497,590 including HST and all applicable charges $2,249,157 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2023.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3352695434 Description: Roofs and Exhaust Fans Replacement at Dufferin Transfer Station and Dufferin Maintenance Yard. Recommended Supplier: Maxim Roofing Limited Contract Award Value: $2,210,257 net of all applicable taxes and charges $2,497,590 including HST and all applicable charges $2,249,157 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2023.