Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA199.1no quorum
Solicitation Issued: March 28, 2022 Solicitation Closed: July 05, 2022 Number of Addenda Issued: Seven (7) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Price Form Lots Supplier Name With the Bid Price (excluding HST) Wamco Supply Inc. EMCO Waterworks Part A $163,262.00 $193,798.00 Part B $316,908.75 $289,065.00 Part C $681,975.00 $594,821.00 Part D $293,815.00 $257,771.00 Part E $63,835.00 $65,888.00 Part F $831,505.00 $736,551.00 Part G $533,738.13 NO BID Part H NO BID NO BID
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation, Ariba Document Number 3208330597 Description: For the non-exclusive supply and delivery of Water Fittings and Accessories to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2023, with the option to renew the Contract for four (4) additional separate one (1) year optional periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award contracts to the lowest suppliers meeting specifications, and providing the lowest total bid price per Parts A to H of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Wamco Supply Inc. (Parts A, E and G) Contract Award Value: $951,044 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,074,680 including HST and all applicable charges $967,782 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2023 Option Year 1 (August 1, 2023 to July 31, 2024) $979,575 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,106,920 including all applicable taxes and charges $996,816 net of HST recoveries Option Year 2 (August 1, 2024 to July 31, 2025) $1,008,962 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,140,128 including all applicable taxes and charges $1,026,720 net of HST recoveries Option Year 3 (August 1, 2025 to July 31, 2026) $1,039,231 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,174,331 including all applicable taxes and charges $1,057,522 net of HST recoveries Option Year 4 (August 1, 2026 to July 31, 2027) $1,070,408 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,209,561 including all applicable taxes and charges $1,089,247 net of HST recoveries The total potential contract award including all option years for Wamco Supply Inc. is $5,705,620 including all applicable taxes and charges and $5,049,221 net of all applicable taxes and charges. The total potential contract award including all option years for Wamco Supply Inc. is $5,138,088 net of HST recoveries. Recommended Supplier: EMCO Waterworks (Parts B, C, D and F) Contract Award Value: $2,347,760 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,652,969 including HST and all applicable charges $2,389,081 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2023 Option Year 1 (August 1, 2023 to July 31, 2024) $2,418,193 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,732,558 including all applicable taxes and charges $2,460,753 net of HST recoveries Option Year 2 (August 1, 2024 to July 31, 2025) $2,490,739 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,814,535 including all applicable taxes and charges $2,534,576 net of HST recoveries Option Year 3 (August 1, 2025 to July 31, 2026) $2,565,461 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,898,971 including all applicable taxes and charges $2,610,613 net of HST recoveries Option Year 4 (August 1, 2026 to July 31, 2027) $2,642,425 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $2,985,940 including all applicable taxes and charges $2,688,931 net of HST recoveries The total potential contract award including all option years for EMCO Waterworks is $14,084,972 including all applicable taxes and charges and $12,464,577 net of all applicable taxes and charges. The total potential contract award including all option years for EMCO Waterworks is $12,683,953 net of HST Recoveries. The total potential combined contract awards for all suppliers (Parts A, B, C, D, E, F and G) identified in this report including option years is $17,513,798 net of all applicable taxes and charges, $19,790,592 including all applicable taxes and charges. The total potential combined cost to the City including option years for the combined contact awards (Parts A, B, C, D, E, F and G) is $17,822,041 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA199.2no quorum
Solicitation Issued: May 19, 2022 Solicitation Closed: June 20, 2022 Number of Addenda Issued: None Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) CEDAR INFRASTRUCTURE PRODUCTS LP $583,413.50 PROMAX ENGINEERING LLC NON-COMPLIANT
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation Ariba Document Number 3392186394 Description: For the non-exclusive supply and delivery of Municipal Castings to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2023, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Cedar Infrastructure Products LP Contract Award Value: $729,267 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $824,072 including HST and all applicable charges $742,102 net of HST recoveries Contract is expected to start on the date of award and end on July 31, 2023 Option Year 1 (August 1, 2023 to July 31, 2024) $751,145 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $848,794 including all applicable taxes and charges $764,365 net of HST recoveries Option Year 2 (August 1, 2024 to July 31, 2025) $773,679 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $874,258 including all applicable taxes and charges $787,296 net of HST recoveries Option Year 3 (August 1, 2025 to July 31, 2026) $796,890 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $900,485 including all applicable taxes and charges $810,915 net of HST recoveries Option Year 4 (August 1, 2026 to July 31, 2027) $820,796 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $927,500 including all applicable taxes and charges $835,243 net of HST recoveries The total potential contract award including all option years is $4,375,108 including all applicable taxes and charges and $3,871,777 net of all applicable taxes and charges. The total potential contract award including all option years is $3,939,921 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA199.3no quorum
Solicitation Issued: March 21, 2022 Solicitation Closed: May 5, 2022 Number of Addenda Issued: Four (4) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Steelcore Construction Ltd. $5,092,940 Chandos Construction Ltd. $5,414,197 MJ Dixon Construction. $5,955,000 *Pursuant to the Request for Tender document, the contract award price includes contingency.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3403831606 Description: Pre-Qualified Request for Tender for HUSAR Building Expansion Recommended Supplier: Steelcore Construction Limited Contract Award Value: $5,856,881 net of all applicable taxes and charges $6,618,275 including HST and all applicable charges $5,959,962 net of HST recoveries Contract is expected to start on date of award and end on March 30, 2024.
BA199.4no quorum
Solicitation Issued: April 7, 2022 Solicitation Closed: June 9, 2022 Number of Addenda Issued: Ten (10) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Sutherland Schultz Ltd. $6,338,000* W.S. Nicholls Construction Inc. $8,655,037 *Pursuant to the Request for Tender document the contract award value includes contingency.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3408090993, Contract Number 21ECS-MI-04AB Description: Existing Pelletizer Upgrades at Ashbridges Bay Treatment Plant. Recommended Supplier: Sutherland Schultz Ltd. Contract Award Value: $8,338,000 net of all applicable taxes and charges $9,421,940 including HST and all applicable charges $8,484,749 net of HST recoveries Contract is expected to start on date of award and end on August 1, 2024.
BA199.5no quorum
Solicitation Issued: June 7, 2022 Solicitation Closed: July 4, 2022 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Ferpac Paving Inc. $1,156,525.30* Sanscon Construction Limited $1,281,517.70 Il Duca Contracting Inc. $1,497,175.28 Aqua Tech Solutions Inc. $1,750,205.32 *Pursuant to the Request for Tender document the contract award value includes contingency.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3501269282, Contract Number 22TR-OM-116-SC-DC Description: Repairs to Culverts, Driveways, Ditches, Shoulders, and Guiderails within the Scarborough District, Wards: 20, 21, 22, 23, 24 and 25. Recommended Supplier: Ferpac Paving Inc. Contract Award Value: $1,170,526 net of all applicable taxes and charges $1,322,694 including HST and all applicable charges $1,191,127 net of HST recoveries Contract is expected to start on August 8, 2022 and end on December 31, 2022.
BA199.6no quorum
Solicitation Issued: June 3, 2022 Solicitation Closed: June 22, 2022 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Maple-Crete Inc. $2,537,900* Gazzola Paving Limited $2,557,266 PTR Paving Inc. $2,676,816 Ferpac Paving Inc. $2,969,371 *Pursuant to the RFT document, the contract award price includes contingency.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3518098168, Contract Number 2TR-OM-111-NY-TU Description: Permanent Repairs to Utility Cuts and Interim Repairs on Arterial and Collector Roads at various locations in the City of Toronto, North York District. Recommended Supplier: Maple-Crete Inc. Contract Award Value: $2,697,900 net of all applicable taxes and charges $3,048,627 including HST and all applicable charges $2,745,383 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
BA199.7no quorum
Solicitation Issued: June 27, 2022 Solicitation Closed: July 18, 2022 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received for Tender Document Number 3527033394 including bid price Supplier Name Bid Price (excluding H.S.T.) Somerville Construction Ltd. $809,944.00* Aqua Tech Solutions Inc. $1,331,829.41 *Pursuant to the Request for Tender document the contract award value includes contingency.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Ariba Document Number 3527033394 Description: For the provision of all labour, materials and equipment necessary for the supply, manufacture, delivery, assembly, and installation of all elements required to construct four parkettes with gateway signage at Lawrence Avenue and Warden Avenue in the Wexford Heights Business Improvement Area. Recommended Supplier: Somerville Construction Contract Award Value: $931,436 net of all applicable taxes and charges (Including 15 percent contingency) $1,052,522 including HST and all applicable charges $947,829 net of HST recoveries Contract is expected to start following the date of award and end on November 30, 2022.