Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA201.1adopted
Solicitation Issued: December 29, 2021 Solicitation Closed: February 18, 2022 Number of Addenda Issued: Eight (8) Number of Proposals: Four (4) Table 2: Summary of Proposals Received Supplier Name HDR Corporation Morrison Hershfield Limited The Municipal Infrastructure Group Ltd. WSP Canada Inc. Range of Scores: The scores ranged between 68.73 and 92.55, out of a total score of 100.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 10, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3286858750, Contract Number RFP 21ECS-LU-05SM Description: Engineering Design, Construction Administration and Post-construction Services for the Local Roads Rehabilitation and the Green Street Capital Works. Recommended Supplier: WSP Canada Inc. Contract Award Value: $ 2,890,227 net of all applicable taxes and charges $ 3,265,956 including HST and all applicable charges $ 2,941,095 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027. This assignment will be carried out in two (2) phases with the issuance of two (2) Purchase Orders and executed by one (1) engineering agreement as follows: a. Design and Construction Administration: $2,826,617.30 net of all applicable taxes and charges $3,194,077.55 including all applicable taxes and charges $2,876,365.76 net of HST Recoveries b. Post-Construction Services: $63,609.68 net of all applicable taxes and charges $71,878.94 including all applicable taxes and charges $64,729.21 net of HST Recoveries
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3286858750, Contract Number RFP 21ECS-LU-05SM Description: Engineering Design, Construction Administration and Post-construction Services for the Local Roads Rehabilitation and the Green Street Capital Works. Recommended Supplier: WSP Canada Inc. Contract Award Value: $ 2,890,227 net of all applicable taxes and charges $ 3,265,956 including HST and all applicable charges $ 2,941,095 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027. This assignment will be carried out in two (2) phases with the issuance of two (2) Purchase Orders and executed by one (1) engineering agreement as follows: a. Design and Construction Administration: $2,826,617.30 net of all applicable taxes and charges $3,194,077.55 including all applicable taxes and charges $2,876,365.76 net of HST Recoveries b. Post-Construction Services: $63,609.68 net of all applicable taxes and charges $71,878.94 including all applicable taxes and charges $64,729.21 net of HST Recoveries
BA201.2adopted
Solicitation Issued: March 18, 2022 Solicitation Closed: May 11, 2022 Number of Addenda Issued: Four (4) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Bennett Mechanical Installations (2001) Ltd. $7,037,000.00* Alberici Constructors Ltd. $7,553,862.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 12, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3362435557, Contract Number 21TW-CTS-16CWD Description: Selective Repairs of Digesters 2 and 3 at the Humber Treatment Plant. Recommended Supplier: Bennett Mechanical Installations (2001) Ltd. Contract Award Value: $8,092,550 net of all applicable taxes and charges $9,144,582 including HST and all applicable charges $8,234,979 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3362435557, Contract Number 21TW-CTS-16CWD Description: Selective Repairs of Digesters 2 and 3 at the Humber Treatment Plant. Recommended Supplier: Bennett Mechanical Installations (2001) Ltd. Contract Award Value: $8,092,550 net of all applicable taxes and charges $9,144,582 including HST and all applicable charges $8,234,979 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
BA201.3adopted
Solicitation Issued: April 6, 2022 Solicitation Closed: May 5, 2022 Number of Addenda Issued: Three (3) Number of Bids: 6 Table 2: Summary of Bids Received Supplier Name 911 Interpreters Inc. Access Alliance Multicultural Health and Community Services All Languages Ltd CanTalk (Canada) Inc. Language Line Services Inc. Delphic Research* *Supplier didn't meet the minimum of technical scoring and were not able to move to stage 3-Cost of Services. Range of Scores: Evaluations Range of Total Scores for Stage 2 and 3: 73.58- 85.75
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 10, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number Doc 3387891245. Description: For the provision of Real -Time Over the Telephone Interpretation Service for a period of three (3) years, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods. Note: Should the option(s) be exercised, then the Director of Finance and Administration will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 911 Interpreters Inc. Contract Award Value: $3,338,580 net of all applicable taxes and charges $3,772,596 including HST and all applicable charges $3,397,339 net of HST recoveries Contract is expected to start on September 1, 2022 and end on August 31, 2025. Option Year 1: September 1, 2025 to August 31, 2026 $1,374,820 net of all applicable taxes and charges $1,553,547 including HST and all applicable charges $1,399,017 net of HST recoveries Option Year 2: September 1, 2026 to August 31, 2027 $1,381,060 net of all applicable taxes and charges $1,560,598 including HST and all applicable charges $1,405,367 net of HST recoveries The price per minute remains firm for the duration of the contract including any option years. The total potential contract award including option years identified in this report is $6,886,740 including all applicable taxes and charges. The total potential cost to the City including option years is $6,201,723 net of HST recoveries.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number Doc 3387891245. Description: For the provision of Real -Time Over the Telephone Interpretation Service for a period of three (3) years, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods. Note: Should the option(s) be exercised, then the Director of Finance and Administration will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 911 Interpreters Inc. Contract Award Value: $3,338,580 net of all applicable taxes and charges $3,772,596 including HST and all applicable charges $3,397,339 net of HST recoveries Contract is expected to start on September 1, 2022 and end on August 31, 2025. Option Year 1: September 1, 2025 to August 31, 2026 $1,374,820 net of all applicable taxes and charges $1,553,547 including HST and all applicable charges $1,399,017 net of HST recoveries Option Year 2: September 1, 2026 to August 31, 2027 $1,381,060 net of all applicable taxes and charges $1,560,598 including HST and all applicable charges $1,405,367 net of HST recoveries The price per minute remains firm for the duration of the contract including any option years. The total potential contract award including option years identified in this report is $6,886,740 including all applicable taxes and charges. The total potential cost to the City including option years is $6,201,723 net of HST recoveries.
BA201.4adopted
Solicitation Issued: June 6, 2022 Solicitation Closed: July 6, 2022 Number of Addenda Issued: Three (3) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST)* Part A Part B Part C Part D UNIVERSAL FLOW ENGINEERING INC. n/a n/a $137,970.00 n/a *Bid Price does not contain the 25 percent miscellaneous items.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 11, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3493375676 Description: For the non-exclusive supply and delivery of Various Hydrant Parts to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2023, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award contract to the lowest supplier meeting specifications and providing the lowest total bid price per Part of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions and Materials Management and Stores will monitor supplier performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Universal Flow Engineering Inc. (Part C) Contract Award Value: $172,463 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $194,883 including HST and all applicable charges $175,498 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2023 Option Year 1 (August 1, 2023 to July 31, 2024) $177,637 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $200,730 including all applicable taxes and charges $180,763 net of HST recoveries Option Year 2 (August 1, 2024 to July 31, 2025) $182,966 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $206,751 including all applicable taxes and charges $186,186 net of HST recoveries Option Year 3 (August 1, 2025 to July 31, 2026) $188,455 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $212,954 including all applicable taxes and charges $191,772 net of HST recoveries Option Year 4 (August 1, 2026 to July 31, 2027) $194,109 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $219,343 including all applicable taxes and charges $197,525 net of HST recoveries The total potential contract award including all option years is $915,627 net of all applicable taxes and charges and $1,034,659 including all applicable taxes and charges. The total potential cost to the City including all option years is $931,742 net of HST recoveries. The above cost calculations reflect a 3 percent Industrial Product Price Index (IPPI) adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation, Ariba Document Number 3493375676 Description: For the non-exclusive supply and delivery of Various Hydrant Parts to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2023, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award contract to the lowest supplier meeting specifications and providing the lowest total bid price per Part of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions and Materials Management and Stores will monitor supplier performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Universal Flow Engineering Inc. (Part C) Contract Award Value: $172,463 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $194,883 including HST and all applicable charges $175,498 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2023 Option Year 1 (August 1, 2023 to July 31, 2024) $177,637 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $200,730 including all applicable taxes and charges $180,763 net of HST recoveries Option Year 2 (August 1, 2024 to July 31, 2025) $182,966 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $206,751 including all applicable taxes and charges $186,186 net of HST recoveries Option Year 3 (August 1, 2025 to July 31, 2026) $188,455 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $212,954 including all applicable taxes and charges $191,772 net of HST recoveries Option Year 4 (August 1, 2026 to July 31, 2027) $194,109 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $219,343 including all applicable taxes and charges $197,525 net of HST recoveries The total potential contract award including all option years is $915,627 net of all applicable taxes and charges and $1,034,659 including all applicable taxes and charges. The total potential cost to the City including all option years is $931,742 net of HST recoveries. The above cost calculations reflect a 3 percent Industrial Product Price Index (IPPI) adjustment applied annually to each year's cost after the initial one (1) year period.
BA201.5adopted
Solicitation Issued: June 10, 2022 Solicitation Closed: July 7, 2022 Number of Addenda Issued: None Number of Bids: Two (2) Table 2: Summary of Bids Received including Bid price Suppliers Bid Price (excluding H.S.T.) Viola Management Inc. $1,037,066.32* PTR Paving Inc. $1,280,750.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 11, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3501269363, Contract Number 22TR-OM-114-SC-TM Description: Critical Interim Repairs including Repairs to Roads, Sidewalks, Bus Bays, Curbs, Concrete Pad Construction, and Tactile Walking Surface Indicator Plate Installation within the Scarborough District, Wards 20, 21, 22, 23, 24 and 25. Recommended Supplier: Viola Management Inc. Contract Award Value: $1,097,067 net of all applicable taxes and charges $1,239,685 including HST and all applicable charges $1,116,375 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3501269363, Contract Number 22TR-OM-114-SC-TM Description: Critical Interim Repairs including Repairs to Roads, Sidewalks, Bus Bays, Curbs, Concrete Pad Construction, and Tactile Walking Surface Indicator Plate Installation within the Scarborough District, Wards 20, 21, 22, 23, 24 and 25. Recommended Supplier: Viola Management Inc. Contract Award Value: $1,097,067 net of all applicable taxes and charges $1,239,685 including HST and all applicable charges $1,116,375 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022.
BA201.6adopted
Solicitation Issued: June 15, 2022 Solicitation Closed: July 11, 2022 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Gio Crete Construction Ltd . $10,272,423.25* Sanscon Construction Ltd . $12,592,189.24 2489960 Ontario Inc. $12,941,684.05 Four Seasons Site Development Ltd . $21,540,265.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 11, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3532417767, Contract Number 22ECS-LU-10SU Description: Watermain and Substandard Water Service Replacements on Grace Street, Rose Avenue, Richmond Street East, and Trinity Street. Recommended Supplier: Gio Crete Construction Ltd. Contract Award Value: $11,299,666 net of all applicable taxes and charges $12,768,622 including HST and all applicable charges $11,498,541 net of HST recoveries Contract is expected to start on date of award and end on July 30, 2024.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel, grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3532417767, Contract Number 22ECS-LU-10SU Description: Watermain and Substandard Water Service Replacements on Grace Street, Rose Avenue, Richmond Street East, and Trinity Street. Recommended Supplier: Gio Crete Construction Ltd. Contract Award Value: $11,299,666 net of all applicable taxes and charges $12,768,622 including HST and all applicable charges $11,498,541 net of HST recoveries Contract is expected to start on date of award and end on July 30, 2024.