Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA202.1adopted
Solicitation Issued: Monday May 30th, 2022 Solicitation Closed: June 29th, 2022 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Evaluated Bid Price (excluding H.S.T.) Brinkman & Associates Reforestation $3,407,565 Emission Tree $3,600,125 Lomco Limited $7,138,700
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 18, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3267746411 Description: For the non-exclusive supply, delivery, planting and warranty of native trees and shrubs including, planting bed preparation, interplanting, watering, weeding, replacement planting and pruning for the City of Toronto's Parks, Forestry and Recreation Division, for the period of one (1) year, with the option to renew for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Brinkman & Associates Reforestation Contract Award Value: $3,407,565 net of all applicable taxes and charges $3,850,548 including HST and all applicable charges $3,467,538 net of HST recoveries Contract is expected to start on Date of Award and end on September 30th, 2023. Option Year 1 (October 1st, 2023 to September 30th, 2024) $3,577,943 net of all applicable taxes and charges $4,043,076 including HST and all applicable charges $3,640,915 net of HST recoveries Option Year 2 (October 1st, 2024 to September 30th, 2025) $3,756,840 net of all applicable taxes and charges $4,245,230 including HST and all applicable charges $3,822,961 net of HST recoveries Option Year 3 (October 1st, 2025 to September 30th, 2026) $3,944,682 net of all applicable taxes and charges $4,457,491 including HST and all applicable charges $4,014,109 net of HST recoveries Option Year 4 (October 1st, 2026 to September 30th, 2027) $4,141,917 net of all applicable taxes and charges $4,680,366 including HST and all applicable charges $4,214,814 net of HST recoveries The above cost calculations reflect a 5 percent vendor price adjustment applied annually. The total potential contract award including all option years is $18,828,948 net of all applicable taxes and charges and $21,276,711 including all applicable taxes and charges. The potential cost to the City is $19,160,337 net of HST recoveries.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3267746411 Description: For the non-exclusive supply, delivery, planting and warranty of native trees and shrubs including, planting bed preparation, interplanting, watering, weeding, replacement planting and pruning for the City of Toronto's Parks, Forestry and Recreation Division, for the period of one (1) year, with the option to renew for four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Brinkman & Associates Reforestation Contract Award Value: $3,407,565 net of all applicable taxes and charges $3,850,548 including HST and all applicable charges $3,467,538 net of HST recoveries Contract is expected to start on Date of Award and end on September 30th, 2023. Option Year 1 (October 1st, 2023 to September 30th, 2024) $3,577,943 net of all applicable taxes and charges $4,043,076 including HST and all applicable charges $3,640,915 net of HST recoveries Option Year 2 (October 1st, 2024 to September 30th, 2025) $3,756,840 net of all applicable taxes and charges $4,245,230 including HST and all applicable charges $3,822,961 net of HST recoveries Option Year 3 (October 1st, 2025 to September 30th, 2026) $3,944,682 net of all applicable taxes and charges $4,457,491 including HST and all applicable charges $4,014,109 net of HST recoveries Option Year 4 (October 1st, 2026 to September 30th, 2027) $4,141,917 net of all applicable taxes and charges $4,680,366 including HST and all applicable charges $4,214,814 net of HST recoveries The above cost calculations reflect a 5 percent vendor price adjustment applied annually. The total potential contract award including all option years is $18,828,948 net of all applicable taxes and charges and $21,276,711 including all applicable taxes and charges. The potential cost to the City is $19,160,337 net of HST recoveries.
BA202.2adopted
Solicitation Issued: April 26, 2022 Solicitation Closed: June 7, 2022 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received Including Bid Price Supplier Name Bid Price (excluding H.S.T.) Black & McDonald Limited $3,265,600.00* Alberici Constructors Limited $3,726,224.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 18, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender Ariba Document Number 3434771920, Contract Number 21TW-CTS-09CWD Description: Security Upgrades in Humber Wastewater Treatment Plant - Phase 1 Construction. Recommended Supplier: Black & McDonald Limited Contract Award Value: $3,570,652 net of all applicable taxes and charges $4,034,837 including HST and all applicable charges $3,633,495 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Ariba Document Number 3434771920, Contract Number 21TW-CTS-09CWD Description: Security Upgrades in Humber Wastewater Treatment Plant - Phase 1 Construction. Recommended Supplier: Black & McDonald Limited Contract Award Value: $3,570,652 net of all applicable taxes and charges $4,034,837 including HST and all applicable charges $3,633,495 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
BA202.3adopted
Solicitation Issued: June 10, 2022 Solicitation Closed: July 7, 2022 Number of Addenda Issued: Zero (0) Number of Bids: Three (3) Table 2: Summary of Bids Received Including Bid Price Supplier Name Bid Price (excluding H.S.T.) Viola Management Inc. $1,366,217.62* PTR Paving $1,459,793.00 Gazzola Paving Limited $1,799,929.50 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 18, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3512316715, Contract Number 22TR-OM-118-EY-TR Description: Interim Repairs and Maintenance of Arterial, Collector, Local Roads, and Laneways in the City of Toronto in the Etobicoke York District, Wards 1, 2, 3, 5 and 7. Recommended Supplier: Viola Management Inc. Contract Award Value: $1,426,218 net of all applicable taxes and charges $1,611,626 including HST and all applicable charges $1,451,319 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2022.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3512316715, Contract Number 22TR-OM-118-EY-TR Description: Interim Repairs and Maintenance of Arterial, Collector, Local Roads, and Laneways in the City of Toronto in the Etobicoke York District, Wards 1, 2, 3, 5 and 7. Recommended Supplier: Viola Management Inc. Contract Award Value: $1,426,218 net of all applicable taxes and charges $1,611,626 including HST and all applicable charges $1,451,319 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2022.
BA202.4adopted
Solicitation Issued: June 16, 2022 Solicitation Closed: July 22, 2022 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received Including Bid Price Supplier Name Bid Price (excluding H.S.T.) London Machinery Inc. (McNeilus Canada) $19,377,074 Durham Truck and Equipment $19,463,539 DTL Leasing $20,248,380
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 18, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3518539833 Description: For the supply and delivery of Thirty Eight (38) latest model Mack Cab-over truck chassis 28, 123 Kg (62,000 LBS) GVWR tandem axle, complete with 32 yd3 (24.47 m3) single stream, rear loading refuse packer body, with option to purchase four (4) electric units in 2023-2024 pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to September 6, 2024 for a fixed term of two (2) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: London Machinery Inc. (McNeilus Canada). Contract Award Value: (2022-2023) $19,377,074 net of all applicable taxes and charges $21,896,093 including HST and all applicable charges $19,718,110 net of HST recoveries Contract is expected to start on the date of award and end on September 6, 2024. Contract Award Value (2023-2024) (Optional): $6,003,713 net of all applicable taxes and charges $6,784,196 including HST and all applicable charges $6,109,378 net of HST recoveries The total potential contract award identified in this report is $25,380,787 net of all applicable taxes and charges, $28,680,289 including HST and applicable charges. The total potential cost to the City is $25,827,488 net of HST recoveries. The above cost calculations reflect a 3 percent Price Increase applied annually to optional year cost after the initial one (1) year period.
Staff recommendation as filed
The Acting Chief Purchasing Officer recommends that the Bid Award Panel, pursuant to Section 195-8.3.A(2) of the Municipal Code, Chapter 195, Purchasing, exercise the power of a Standing Committee to grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3518539833 Description: For the supply and delivery of Thirty Eight (38) latest model Mack Cab-over truck chassis 28, 123 Kg (62,000 LBS) GVWR tandem axle, complete with 32 yd3 (24.47 m3) single stream, rear loading refuse packer body, with option to purchase four (4) electric units in 2023-2024 pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to September 6, 2024 for a fixed term of two (2) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: London Machinery Inc. (McNeilus Canada). Contract Award Value: (2022-2023) $19,377,074 net of all applicable taxes and charges $21,896,093 including HST and all applicable charges $19,718,110 net of HST recoveries Contract is expected to start on the date of award and end on September 6, 2024. Contract Award Value (2023-2024) (Optional): $6,003,713 net of all applicable taxes and charges $6,784,196 including HST and all applicable charges $6,109,378 net of HST recoveries The total potential contract award identified in this report is $25,380,787 net of all applicable taxes and charges, $28,680,289 including HST and applicable charges. The total potential cost to the City is $25,827,488 net of HST recoveries. The above cost calculations reflect a 3 percent Price Increase applied annually to optional year cost after the initial one (1) year period.
BA202.5adopted
Solicitation Issued: June 13, 2022 Solicitation Closed: July 11, 2022 Number of Addenda Issued: One (1) Number of Bids: Five (5) Table 2: Summary of Bids Received Including Bid Price Supplier Name Bid Price (excluding H.S.T.) Gio Crete Construction Ltd. $12,044,881.75* 2489960 Ontario Inc. $14,842,995.02 Sanscon Construction Ltd. $16,434,528.84 Clearway Construction Inc. $19,980,718.55 Four Seasons Site Development Ltd. $25,064,533.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 18, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3526821372, Contract Number 22ECS-LU-06SU Description: Watermain and Substandard Water Service Replacements on Palmerston Boulevard, Roxton Road and Montrose Avenue. Recommended Supplier: Gio Crete Construction Ltd. Contract Award Value: $13,249,370 net of all applicable taxes and charges $14,971,788 including HST and all applicable charges $13,482,559 net of HST recoveries Contract is expected to start on September 26, 2022 and end on July 30, 2024.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3526821372, Contract Number 22ECS-LU-06SU Description: Watermain and Substandard Water Service Replacements on Palmerston Boulevard, Roxton Road and Montrose Avenue. Recommended Supplier: Gio Crete Construction Ltd. Contract Award Value: $13,249,370 net of all applicable taxes and charges $14,971,788 including HST and all applicable charges $13,482,559 net of HST recoveries Contract is expected to start on September 26, 2022 and end on July 30, 2024.
BA202.6adopted
Solicitation Issued: June 24, 2022 Solicitation Closed: July 27, 2022 Number of Addenda Issued: Five (5) Number of Bids: Nine (9) Table 2: Summary of Bids Received Including Bid Price Supplier Name Bid Price (excluding H.S.T.) 2324523 ONTARIO INC. (FAHM Technology Partners) $2,033,790.12 M.G.I. MAINTENANCE GROUP INC. $2,071,688.17 NEWCOMP ANALYTICS INC. $2,071,749.98 STI MAINTENANCE $2,086,569.67 DIRECT IT LTD. $2,135,904.56 6362222 CANADA INC. (CREATECH/The Createch Group) $2,224,608.04 ONX ENTERPRISE SOLUTIONS LTD. $2,269,700.99 SOFTCHOICE LP $2,760,986.43 MANAGING INFORMATION SYSTEMS 3 INC. $2,969,561.36
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 18, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3548121167 Description: For IBM Maximo Licenses and Support Subscription for the City of Toronto's Technology Services Division for a period of sixteen (16) months from date of award to December 31, 2023, with an option to extend the contract for an additional term of up to one (1) year. Should the option be exercised, then the Manager of Application Services, Technology Services Division will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: 2324523 Ontario Inc. (FAHM Technology Partners) Contract Award Value: $2,033,791 net of all applicable taxes and charges $2,298,183 including HST and all applicable charges $2,069,585 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2023. Option Year 1 - From January 1, 2024 to December 31, 2024 $683,012 net of all applicable taxes and charges $771,803 including HST and all applicable charges $695,033 net of HST recoveries The total potential contract award to supplier, including option year, is $2,716,802 net of all applicable taxes and charges, and $3,069,986 including all applicable taxes and charges. The total potential cost to the City, including option year is $2,764,617 net of HST Recoveries.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3548121167 Description: For IBM Maximo Licenses and Support Subscription for the City of Toronto's Technology Services Division for a period of sixteen (16) months from date of award to December 31, 2023, with an option to extend the contract for an additional term of up to one (1) year. Should the option be exercised, then the Manager of Application Services, Technology Services Division will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: 2324523 Ontario Inc. (FAHM Technology Partners) Contract Award Value: $2,033,791 net of all applicable taxes and charges $2,298,183 including HST and all applicable charges $2,069,585 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2023. Option Year 1 - From January 1, 2024 to December 31, 2024 $683,012 net of all applicable taxes and charges $771,803 including HST and all applicable charges $695,033 net of HST recoveries The total potential contract award to supplier, including option year, is $2,716,802 net of all applicable taxes and charges, and $3,069,986 including all applicable taxes and charges. The total potential cost to the City, including option year is $2,764,617 net of HST Recoveries.
BA202.7adopted
Solicitation Issued: April 20, 2022 Solicitation Closed: May 26, 2022 Number of Addenda Issued: Five (5) Number of Bids: Five (5) Table 2: Summary of Responses Received for Ariba Document Number 3442615863 Responses Name Kongats Architects Baird Sampson Nuert Architects ATA Architects Plant Architects Weston Williamson + Partners** ** Supplier did not meet the required technical threshold to be considered for award. **Pursuant to the Request for Proposal document the contract award value includes contingency Range of Scores: Total scores for the 4 qualifying Responses ranged from 83.32 percent to 90.28 percent.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 10, 2022) from the Acting Chief Procurement Officer: Solicitation Number: Ariba Document Number 3442615863, Contract Number 22-PFR-141 Description: For the provision of Professional Architectural and Engineering Design and Contract Administration Services to convert, renovate and retrofit the existing High Park Forest School Building into the new High Park Visitor and Nature Centre. Recommended Supplier: Kongats Architects Contract Award Value: $1,738,150 net of all applicable taxes and charges $1,964,110 including HST and all applicable charges $1,768,741 net of HST recoveries Contract is expected to start following the date of award and end by December 31, 2026.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following Contract: Solicitation Number: Ariba Document Number 3442615863, Contract Number 22-PFR-141 Description: For the provision of Professional Architectural and Engineering Design and Contract Administration Services to convert, renovate and retrofit the existing High Park Forest School Building into the new High Park Visitor and Nature Centre. Recommended Supplier: Kongats Architects Contract Award Value: $1,738,150 net of all applicable taxes and charges $1,964,110 including HST and all applicable charges $1,768,741 net of HST recoveries Contract is expected to start following the date of award and end by December 31, 2026.