Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA27.1adopted
Solicitation Issued: March 22, 2023 Solicitation Closed: April 17, 2023 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) *Wheelchair Accessible Transit Inc. $173,190.00 Dignity Transportation Inc. $307,200.00 *The bid from Wheelchair Accessible Transit Inc. is non-compliant due to missing required documents upon submission, and, therefore was not considered further.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 11, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3816975592 Description: For the non-exclusive provision of Bus Services, including buses, drivers, fuel, insurance, and any other related costs that may be incurred to provide transportation services for the City of Toronto's Long-Term Care Homes and Services Division. The term of the Contract is to be for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for up to four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Seniors Services and Long-Term Care Division or designate will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Dignity Transportation Inc. Contract Award Value: $307,200 net of all applicable taxes and charges $347,136 including HST and all applicable charges $312,607 net of HST recoveries Contract is expected to start on June 1, 2023 and end on May 31, 2024 Option Year 1: June 1, 2024 to May 31, 2025 $316,416 net of all applicable taxes and charges $357,550 including HST and all applicable charges $321,985 net of HST recoveries Option Year 2: June 1, 2025 to May 31, 2026 $325,908 net of all applicable taxes and charges $368,277 including HST and all applicable charges $331,644 net of HST recoveries Option Year 3: June 1, 2026 to May 31, 2027 $335,686 net of all applicable taxes and charges $379,325 including HST and all applicable charges $341,594 net of HST recoveries Option Year 4: June 1, 2027 to May 31, 2028 $345,756 net of all applicable taxes and charges $390,705 including HST and all applicable charges $351,842 net of HST recoveries The total potential contract award identified in this report including optional periods is $1,842,992 including all applicable taxes and charges. The total potential cost to the City including optional periods is $1,659,672 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3816975592 Description: For the non-exclusive provision of Bus Services, including buses, drivers, fuel, insurance, and any other related costs that may be incurred to provide transportation services for the City of Toronto's Long-Term Care Homes and Services Division. The term of the Contract is to be for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for up to four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the General Manager of Seniors Services and Long-Term Care Division or designate will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Dignity Transportation Inc. Contract Award Value: $307,200 net of all applicable taxes and charges $347,136 including HST and all applicable charges $312,607 net of HST recoveries Contract is expected to start on June 1, 2023 and end on May 31, 2024 Option Year 1: June 1, 2024 to May 31, 2025 $316,416 net of all applicable taxes and charges $357,550 including HST and all applicable charges $321,985 net of HST recoveries Option Year 2: June 1, 2025 to May 31, 2026 $325,908 net of all applicable taxes and charges $368,277 including HST and all applicable charges $331,644 net of HST recoveries Option Year 3: June 1, 2026 to May 31, 2027 $335,686 net of all applicable taxes and charges $379,325 including HST and all applicable charges $341,594 net of HST recoveries Option Year 4: June 1, 2027 to May 31, 2028 $345,756 net of all applicable taxes and charges $390,705 including HST and all applicable charges $351,842 net of HST recoveries The total potential contract award identified in this report including optional periods is $1,842,992 including all applicable taxes and charges. The total potential cost to the City including optional periods is $1,659,672 net of HST recoveries.
BA27.2adopted
Solicitation Issued: February 24,2023 Solicitation Closed: March 29, 2023 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bids Received for Ariba Document Number 3866406467 including bid price Supplier Name Bid Price (excluding HST) PINE VALLEY CORPORATION $ 884,000.00 CANADA CONSTRUCTION LIMITED $ 998,000.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 11, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tenders Ariba Document Number 3866406467 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Renovation of the Playground at O' Connor Early Learning and Child Care Centre located at 1386 Victoria Park Avenue, Toronto. Recommended Supplier: Pine Valley Corporation Contract Award Value: $ 1,016,600 net of all applicable taxes and charges $ 1,148,758 including HST and all applicable charges $ 1,034,492 net of HST recoveries Contract is expected to start following the date of award and end by December 29, 2023. The above contract value includes a cash allowance and a 15 percent contingency.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tenders Ariba Document Number 3866406467 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Renovation of the Playground at O' Connor Early Learning and Child Care Centre located at 1386 Victoria Park Avenue, Toronto. Recommended Supplier: Pine Valley Corporation Contract Award Value: $ 1,016,600 net of all applicable taxes and charges $ 1,148,758 including HST and all applicable charges $ 1,034,492 net of HST recoveries Contract is expected to start following the date of award and end by December 29, 2023. The above contract value includes a cash allowance and a 15 percent contingency.
BA27.3adopted
Solicitation Issued: February 28, 2023 Solicitation Closed: March 30, 2023 Number of Addenda Issued: Two (2) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST)* TONY BATTISTA PAVING INC $516,500.00** PINE VALLEY CORPORATION $ 788,000.00 HAWKINS CONTRACTING SERVICES LIMITED $ 809,278.99 RUTHERFORD CONTRACTING LTD $ 865,567.98 *Pursuant to the Request for Tender document the contract award value on page 1 includes contingency. **Bid did not meet minimum mandatory requirements and was deemed non-compliant.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 11, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3885862776 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Renovation of the Playground at Berner Trail Early Learning and Child Care Centre located at 120 Berner Trail, Scarborough Toronto Recommended Supplier: Pine Valley Corporation Contract Award Value: $906,200 net of all applicable taxes and charges $1,024,006 including HST and all applicable charges $922,149 net of HST recoveries Contract is expected to start following the date of award and end by December 29, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3885862776 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete Renovation of the Playground at Berner Trail Early Learning and Child Care Centre located at 120 Berner Trail, Scarborough Toronto Recommended Supplier: Pine Valley Corporation Contract Award Value: $906,200 net of all applicable taxes and charges $1,024,006 including HST and all applicable charges $922,149 net of HST recoveries Contract is expected to start following the date of award and end by December 29, 2023.
BA27.4adopted
Solicitation Issued: March 17, 2023 Solicitation Closed: April 11, 2023 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Aqua Tech Solutions Inc. $587,071.50* Rafat General Contractor Inc. $600,375.00 PTR Paving Inc. $1,191,375.00 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 11, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3910677124, Contract Number 23TR-OM-330-NY-MB Description: Minor Bridge Repairs, Bridge Deck Flushing, Chipping Loose Concrete from Bridges and Minor Retaining Wall Repairs at Various Locations on City of Toronto Roads Recommended Supplier: Aqua Tech Solutions Inc. Contract Award Value: $610,072 net of all applicable taxes and charges $689,381 including HST and all applicable charges $620,809 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3910677124, Contract Number 23TR-OM-330-NY-MB Description: Minor Bridge Repairs, Bridge Deck Flushing, Chipping Loose Concrete from Bridges and Minor Retaining Wall Repairs at Various Locations on City of Toronto Roads Recommended Supplier: Aqua Tech Solutions Inc. Contract Award Value: $610,072 net of all applicable taxes and charges $689,381 including HST and all applicable charges $620,809 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
BA27.5adopted
Solicitation Issued: January 25, 2023 Solicitation Closed: February 28, 2023 Number of Addenda Issued: Six (6) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST)* Lot 1 (Central Zone) The Armstrong Monitoring Corporation $474,284 Lot 2 (East Zone) The Armstrong Monitoring Corporation $421,968 Lot 3 (West Zone) The Armstrong Monitoring Corporation $207,742 * The Bid Price is based on the annual quantity and does not include annual Markup Value.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 11, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3694847548 Description: For the non-exclusive supply of recurring Preventive Maintenance and on-demand repair of Gas Detection Systems installed at various City facilities as needed, for the following Divisions: 1. Corporate Real Estate Management 2. Toronto Water 3. Solid Waste Management Services 4. Seniors Services and Long-Term Care The award is for an initial contract period of three (3) years from June 1, 2023 to May 31, 2026, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods. Should the option(s) be exercised, the Divisions will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: The Armstrong Monitoring Corporation Contract Award Value: $3,623,390 net of all applicable taxes and charges $4,094,430 including HST and all applicable charges $3,687,161 net of HST recoveries Contract is expected to start on June 1, 2023 and end on May 31, 2026. Option Year 1 (June 1, 2026 to May 31, 2027) $1,244,030 net of all applicable taxes and charges $1,405,754 including HST and all applicable charges $1,265,925 net of HST recoveries Option Year 2 (June 1, 2027 to May 31, 2028) $1,281,351 net of all applicable taxes and charges $1,447,927 including HST and all applicable charges $1,303,903 net of HST recoveries The total potential contact award identified in this report including all option years is $6,148,772 net of all applicable taxes and charges, and $6,948,112 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $6,256,990 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3694847548 Description: For the non-exclusive supply of recurring Preventive Maintenance and on-demand repair of Gas Detection Systems installed at various City facilities as needed, for the following Divisions: 1. Corporate Real Estate Management 2. Toronto Water 3. Solid Waste Management Services 4. Seniors Services and Long-Term Care The award is for an initial contract period of three (3) years from June 1, 2023 to May 31, 2026, with an option in favour of the City to extend the contract on the same terms and conditions for an additional term of up to two (2) separate one (1) year periods. Should the option(s) be exercised, the Divisions will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: The Armstrong Monitoring Corporation Contract Award Value: $3,623,390 net of all applicable taxes and charges $4,094,430 including HST and all applicable charges $3,687,161 net of HST recoveries Contract is expected to start on June 1, 2023 and end on May 31, 2026. Option Year 1 (June 1, 2026 to May 31, 2027) $1,244,030 net of all applicable taxes and charges $1,405,754 including HST and all applicable charges $1,265,925 net of HST recoveries Option Year 2 (June 1, 2027 to May 31, 2028) $1,281,351 net of all applicable taxes and charges $1,447,927 including HST and all applicable charges $1,303,903 net of HST recoveries The total potential contact award identified in this report including all option years is $6,148,772 net of all applicable taxes and charges, and $6,948,112 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $6,256,990 net of HST recoveries. The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.
BA27.6adopted
Solicitation Issued: 12/09/2022 Solicitation Closed: 01/12/2023 Number of Addenda Issued: 0 Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Bidder Name Bid Price (excluding HST) Enviroturf Inc. $417,663.53 D. J. Rain & Co. Ltd $523,420.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 11, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3705892622 Description: For the all-inclusive supply, delivery, installation and provision of all labour, materials, equipment, vehicle, transportation, and supervisory necessary for preventative, predictive, replacement, installation and on-demand repair services for irrigation systems at various locations for the City of Toronto on behalf of the Parks, Forestry and Recreation Division from the date of award to December 31st 2023, with an option to renew the contract for four (4) additional separate one (1) year periods. Should the options be exercised, then the General Manager of Parks, Forestry and Recreation will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Enviroturf Landscape Irrigation Inc. Contract Award Value: $417,664 net of all applicable taxes and charges $471,960 including HST and all applicable charges $425,014 net of HST recoveries Contract is expected to start following the date of award and end by December 31st 2023 Option Year 1: January 1, 2024 to December 31, 2024 $430,193 net of all applicable taxes and charges $486,119 including HST and all applicable charges $437,765 net of HST recoveries Option Year 2: January 1, 2025 to December 31, 2025 $443,099 net of all applicable taxes and charges $500,702 including HST and all applicable charges $450,898 net of HST recoveries Option Year 3: January 1, 2026 to December 31, 2026 $456,392 net of all applicable taxes and charges $515,723 including HST and all applicable charges $464,425 net of HST recoveries Option Year 4: January 1, 2027 to December 31, 2027 $470,084 net of all applicable taxes and charges $531,195 including HST and all applicable charges $478,357 net of HST recoveries The total potential contract award identified in this report, including all option years is $2,505,699 including all applicable taxes and charges and $2,217,432 net of all applicable taxes and charges. The total potential cost to the City including all option years is $2,256,459 net of HST recoveries The above cost calculations for the option periods reflect an estimated three (3) percent Consumer Price Index percent increase applied annually to the annual cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3705892622 Description: For the all-inclusive supply, delivery, installation and provision of all labour, materials, equipment, vehicle, transportation, and supervisory necessary for preventative, predictive, replacement, installation and on-demand repair services for irrigation systems at various locations for the City of Toronto on behalf of the Parks, Forestry and Recreation Division from the date of award to December 31st 2023, with an option to renew the contract for four (4) additional separate one (1) year periods. Should the options be exercised, then the General Manager of Parks, Forestry and Recreation will request the Acting Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Supplier: Enviroturf Landscape Irrigation Inc. Contract Award Value: $417,664 net of all applicable taxes and charges $471,960 including HST and all applicable charges $425,014 net of HST recoveries Contract is expected to start following the date of award and end by December 31st 2023 Option Year 1: January 1, 2024 to December 31, 2024 $430,193 net of all applicable taxes and charges $486,119 including HST and all applicable charges $437,765 net of HST recoveries Option Year 2: January 1, 2025 to December 31, 2025 $443,099 net of all applicable taxes and charges $500,702 including HST and all applicable charges $450,898 net of HST recoveries Option Year 3: January 1, 2026 to December 31, 2026 $456,392 net of all applicable taxes and charges $515,723 including HST and all applicable charges $464,425 net of HST recoveries Option Year 4: January 1, 2027 to December 31, 2027 $470,084 net of all applicable taxes and charges $531,195 including HST and all applicable charges $478,357 net of HST recoveries The total potential contract award identified in this report, including all option years is $2,505,699 including all applicable taxes and charges and $2,217,432 net of all applicable taxes and charges. The total potential cost to the City including all option years is $2,256,459 net of HST recoveries The above cost calculations for the option periods reflect an estimated three (3) percent Consumer Price Index percent increase applied annually to the annual cost after the initial year.
BA27.7adopted
Solicitation Issued: Mar. 23, 2023 Solicitation Closed: Apr. 17, 2023 Number of Addenda Issued: 0 Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Bidder Bid Price (excluding HST) Kooy Brothers Equipment Ltd. $228,297.60
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (May 11, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3781209681 Description: To provide non-exclusive supply, delivery and warranty of parts and materials for various Kubota equipment for the City of Toronto's Parks, Forestry and Recreation Division from the date of award to July 31, 2024 with the option to renew for four (4) additional one year periods. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation Division or designate will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Kooy Brothers Equipment Ltd. Contract Award Value: $228,298 net of all applicable taxes and charges $257,976 including HST and all applicable charges $232,316 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2024. Option Year 1 (August 1, 2024 - July 31, 2025) $235,147 net of all applicable taxes and charges $265,716 including HST and all applicable charges $239,285 net of HST recoveries Option Year 2 (August 1, 2025 - July 31, 2026) $242,201 net of all applicable taxes and charges $273,687 including HST and all applicable charges $246,464 net of HST recoveries Option Year 3 (August 1, 2026 - July 31, 2027) $249,467 net of all applicable taxes and charges $281,898 including HST and all applicable charges $253,858 net of HST recoveries Option Year 4 (August 1, 2027 - July 31, 2028) $256,951 net of all applicable taxes and charges $290,355 including HST and all applicable charges $261,473 net of HST recoveries The total potential contract award identified in this report including optional periods is $1,369,631 including all applicable taxes and charges. The potential cost to the City including optional periods is $1,233,395 net of HST recoveries. The estimated cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index for material costs.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3781209681 Description: To provide non-exclusive supply, delivery and warranty of parts and materials for various Kubota equipment for the City of Toronto's Parks, Forestry and Recreation Division from the date of award to July 31, 2024 with the option to renew for four (4) additional one year periods. Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation Division or designate will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Kooy Brothers Equipment Ltd. Contract Award Value: $228,298 net of all applicable taxes and charges $257,976 including HST and all applicable charges $232,316 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2024. Option Year 1 (August 1, 2024 - July 31, 2025) $235,147 net of all applicable taxes and charges $265,716 including HST and all applicable charges $239,285 net of HST recoveries Option Year 2 (August 1, 2025 - July 31, 2026) $242,201 net of all applicable taxes and charges $273,687 including HST and all applicable charges $246,464 net of HST recoveries Option Year 3 (August 1, 2026 - July 31, 2027) $249,467 net of all applicable taxes and charges $281,898 including HST and all applicable charges $253,858 net of HST recoveries Option Year 4 (August 1, 2027 - July 31, 2028) $256,951 net of all applicable taxes and charges $290,355 including HST and all applicable charges $261,473 net of HST recoveries The total potential contract award identified in this report including optional periods is $1,369,631 including all applicable taxes and charges. The potential cost to the City including optional periods is $1,233,395 net of HST recoveries. The estimated cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index for material costs.