Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA34.1adopted
Solicitation Issued: January 10, 2023 Solicitation Closed: March 14, 2023 Number of Addenda Issued: Seven (7) Number of Bids: Three (3) Table 2: Summary of Bids Received Supplier Name GHD Limited HDR Corporation* WSP Canada Inc.** *Proponent did not meet the minimum technical threshold. ** Pursuant to the Request for Proposal document the Contract Award Value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 29, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3800872667, Contract Number RFP-22ECS-MI-08SW Description: Engineering Services for Detail Design, Services During Construction, and Post-Construction Services for Compactor Replacement at Victoria Park, Dufferin, Commissioners and Ingram Transfer Stations Recommended Supplier: WSP Canada Inc. Contract Award Value: $5,749,292 net of all applicable taxes and charges $6,496,700 including HST and all applicable charges $5,850,480 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2031.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3800872667, Contract Number RFP-22ECS-MI-08SW Description: Engineering Services for Detail Design, Services During Construction, and Post-Construction Services for Compactor Replacement at Victoria Park, Dufferin, Commissioners and Ingram Transfer Stations Recommended Supplier: WSP Canada Inc. Contract Award Value: $5,749,292 net of all applicable taxes and charges $6,496,700 including HST and all applicable charges $5,850,480 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2031.
BA34.2adopted
Solicitation Issued: January 19, 2023 Solicitation Closed: March 23, 2023 Number of Addenda Issued: Seven (7) Number of Bids: Four (4) Table 2: Summary of Proposals Received Supplier Name EXP Services Inc.* Hatch Ltd. Robinson Consultants Inc. TYLin International Canada Inc. *Pursuant to the Request of Proposal document the contract award value includes contingency. Range of Scores: 83.40 - 72.39
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 29, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3801944404, Contract Number RFP-22ECS-LU-02TT Description: For the provision of professional engineering services for replacement of the existing Albion Sanitary Trunk Sewer with new local sanitary sewers and abandonment of Albion Sanitary Trunk Sewer from Resources Road to the Humber Sanitary Trunk for Engineering and Construction Services. Recommended Supplier: EXP Services Inc. Contract Award Value: $1,887,772 net of all applicable taxes and charges $2,133,182 including HST and all applicable charges $1,920,997 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3801944404, Contract Number RFP-22ECS-LU-02TT Description: For the provision of professional engineering services for replacement of the existing Albion Sanitary Trunk Sewer with new local sanitary sewers and abandonment of Albion Sanitary Trunk Sewer from Resources Road to the Humber Sanitary Trunk for Engineering and Construction Services. Recommended Supplier: EXP Services Inc. Contract Award Value: $1,887,772 net of all applicable taxes and charges $2,133,182 including HST and all applicable charges $1,920,997 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2027.
BA34.3adopted
Solicitation Issued: February 15, 2023 Solicitation Closed: March 17, 2023 Number of Addenda Issued: Four (4) Number of Bids: Eight (8) Summary of Bids Received: 2MK Architects** Arcadis Professional Services (Canada) Inc. / IBI Group Professional Services (Canada) Inc. ATA Architects Inc. Melillo Architects Incorporated* Mei Associates** Moon Matz Ltd. Read Jones Christoffersen / RJC Engineers R.V. Anderson Architecture** * Supplier that did not pass the Mandatory Submission Requirements Stage ** Suppliers that did not achieve the minimum technical score were not considered for the pricing stage. Range of Scores: 76.28 - 78.53 points
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 29, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Supplier Qualifications, Ariba Document Number 3817210853 Description: For the provision of Professional Architectural and Engineering Design and Consulting Services to assist the Corporate Real Estate Management Division's Project Management Office with Small Capital Projects and Emergency Capital Projects on asset improvement scopes. The terms of the multi-use pre-qualified list will be for a period of two (2) years from the date of award, with the option to renew the contract for an additional one (1) year option period. Suppliers' submitted rates will apply and remain firm for the duration of the contract term including option period. Should the option be exercised, the Executive Director of Corporate Real Estate Management Division will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Individual work assignments under $50,000 (excluding HST) will occur on a rotational demand basis which will require a blanket contract to be established for each successful Supplier. For Individual work assignments valued over $50,000 (excluding HST) and not exceeding $500,000, Request for Quotations will be issued through to all pre-qualified Suppliers on the list for competitive bidding followed with seeking appropriate award authority in accordance with City's Purchasing By-Law, Policy and Procedure. The BAP report will be seeking authority to award only the rotational roster contracts with the associated award values per Supplier. Recommended Supplier: Read Jones Christoffersen / RJC Engineers Contract Award Value: $3,320,000 net of all applicable taxes and charges $3,751,600 including HST and all applicable charges $3,378,432 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2025. Option Year 1 - From July 1, 2025 to June 30, 2026 $1,660,000 net of all applicable taxes and charges $1,875,800 including HST and all applicable charges $1,689,216 net of HST recoveries Total Potential Contract Award Value including Option Period for Read Jones Christoffersen / RJC Engineers $4,980,000 net of all applicable taxes and charges $5,627,400 including HST and all applicable charges $5,067,648 net of HST recoveries Recommended Supplier: Arcadis Professional Services (Canada) Inc. / IBI Group Professional Services (Canada) Inc. Contract Award Value: $3,320,000 net of all applicable taxes and charges $3,751,600 including HST and all applicable charges $3,378,432 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2025. Option Year 1 - From July 1, 2025 to June 30, 2026 $1,660,000 net of all applicable taxes and charges $1,875,800 including HST and all applicable charges $1,689,216 net of HST recoveries Total Potential Contract Award Value including Option Period for Arcadis Professional Services (Canada) Inc. / IBI Group Professional Services (Canada) Inc. $4,980,000 net of all applicable taxes and charges $5,627,400 including HST and all applicable charges $5,067,648 net of HST recoveries Recommended Supplier: ATA Architects Inc. Contract Award Value: $3,320,000 net of all applicable taxes and charges $3,751,600 including HST and all applicable charges $3,378,432 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2025. Option Year 1 - From July 1, 2025 to June 30, 2026 $1,660,000 net of all applicable taxes and charges $1,875,800 including HST and all applicable charges $1,689,216 net of HST recoveries Total Potential Contract Award Value including Option Period for ATA Architects Inc. $4,980,000 net of all applicable taxes and charges $5,627,400 including HST and all applicable charges $5,067,648 net of HST recoveries Recommended Supplier: Moon Matz Ltd. Contract Award Value: $3,320,000.00 net of all applicable taxes and charges $3,751,600.00 including HST and all applicable charges $3,378,432 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2025. Option Year 1 - From July 1, 2025 to June 30, 2026 $1,660,000 net of all applicable taxes and charges $1,875,800 including HST and all applicable charges $1,689,216 net of HST recoveries Total Potential Contract Award Value including Option Period for Moon Matz Ltd. $4,980,000 net of all applicable taxes and charges $5,627,400 including HST and all applicable charges $5,067,648 net of HST recoveries The combined total potential contract award for all suppliers identified in this report , including option year, is $19,920,000 net of all applicable taxes and charges, and $22,509,600 including HST and applicable charges. The combined total potential cost to the City is $20,270,592 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Supplier Qualifications, Ariba Document Number 3817210853 Description: For the provision of Professional Architectural and Engineering Design and Consulting Services to assist the Corporate Real Estate Management Division's Project Management Office with Small Capital Projects and Emergency Capital Projects on asset improvement scopes. The terms of the multi-use pre-qualified list will be for a period of two (2) years from the date of award, with the option to renew the contract for an additional one (1) year option period. Suppliers' submitted rates will apply and remain firm for the duration of the contract term including option period. Should the option be exercised, the Executive Director of Corporate Real Estate Management Division will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Individual work assignments under $50,000 (excluding HST) will occur on a rotational demand basis which will require a blanket contract to be established for each successful Supplier. For Individual work assignments valued over $50,000 (excluding HST) and not exceeding $500,000, Request for Quotations will be issued through to all pre-qualified Suppliers on the list for competitive bidding followed with seeking appropriate award authority in accordance with City's Purchasing By-Law, Policy and Procedure. The BAP report will be seeking authority to award only the rotational roster contracts with the associated award values per Supplier. Recommended Supplier: Read Jones Christoffersen / RJC Engineers Contract Award Value: $3,320,000 net of all applicable taxes and charges $3,751,600 including HST and all applicable charges $3,378,432 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2025. Option Year 1 - From July 1, 2025 to June 30, 2026 $1,660,000 net of all applicable taxes and charges $1,875,800 including HST and all applicable charges $1,689,216 net of HST recoveries Total Potential Contract Award Value including Option Period for Read Jones Christoffersen / RJC Engineers $4,980,000 net of all applicable taxes and charges $5,627,400 including HST and all applicable charges $5,067,648 net of HST recoveries Recommended Supplier: Arcadis Professional Services (Canada) Inc. / IBI Group Professional Services (Canada) Inc. Contract Award Value: $3,320,000 net of all applicable taxes and charges $3,751,600 including HST and all applicable charges $3,378,432 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2025. Option Year 1 - From July 1, 2025 to June 30, 2026 $1,660,000 net of all applicable taxes and charges $1,875,800 including HST and all applicable charges $1,689,216 net of HST recoveries Total Potential Contract Award Value including Option Period for Arcadis Professional Services (Canada) Inc. / IBI Group Professional Services (Canada) Inc. $4,980,000 net of all applicable taxes and charges $5,627,400 including HST and all applicable charges $5,067,648 net of HST recoveries Recommended Supplier: ATA Architects Inc. Contract Award Value: $3,320,000 net of all applicable taxes and charges $3,751,600 including HST and all applicable charges $3,378,432 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2025. Option Year 1 - From July 1, 2025 to June 30, 2026 $1,660,000 net of all applicable taxes and charges $1,875,800 including HST and all applicable charges $1,689,216 net of HST recoveries Total Potential Contract Award Value including Option Period for ATA Architects Inc. $4,980,000 net of all applicable taxes and charges $5,627,400 including HST and all applicable charges $5,067,648 net of HST recoveries Recommended Supplier: Moon Matz Ltd. Contract Award Value: $3,320,000.00 net of all applicable taxes and charges $3,751,600.00 including HST and all applicable charges $3,378,432 net of HST recoveries Contract is expected to start on date of award and end on June 30, 2025. Option Year 1 - From July 1, 2025 to June 30, 2026 $1,660,000 net of all applicable taxes and charges $1,875,800 including HST and all applicable charges $1,689,216 net of HST recoveries Total Potential Contract Award Value including Option Period for Moon Matz Ltd. $4,980,000 net of all applicable taxes and charges $5,627,400 including HST and all applicable charges $5,067,648 net of HST recoveries The combined total potential contract award for all suppliers identified in this report , including option year, is $19,920,000 net of all applicable taxes and charges, and $22,509,600 including HST and applicable charges. The combined total potential cost to the City is $20,270,592 net of HST recoveries.
BA34.4adopted
Solicitation Issued: March 23rd, 2023 Solicitation Closed: April 19th, 2023 Number of Addenda Issued: Zero (0) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price: Supplier Name Bid Price (excluding HST) 1818620 o/a Emission Tree* $561,220 Sustainable Roots Ecological Restoration Inc. $595,849 Brinkman and Associates Reforestation Limited* $968,846 *Bidder was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 29, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3864807802 Description: For the non-exclusive supply of labour, equipment, and materials for planting site maintenance at various naturalized areas for the City of Toronto's Parks, Forestry and Recreation Division, for the period from date of award until December 31st, 2023. Recommended Supplier: Sustainable Roots Ecological Restoration Inc. Contract Award Value: $625,641 net of all applicable taxes and charges* $706,975 including HST and all applicable charges $636,653 net of HST recoveries Contract is expected to start on Date of Award and end on December 31st, 2023. * The above cost calculations reflect a 5 percent contingency award.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3864807802 Description: For the non-exclusive supply of labour, equipment, and materials for planting site maintenance at various naturalized areas for the City of Toronto's Parks, Forestry and Recreation Division, for the period from date of award until December 31st, 2023. Recommended Supplier: Sustainable Roots Ecological Restoration Inc. Contract Award Value: $625,641 net of all applicable taxes and charges* $706,975 including HST and all applicable charges $636,653 net of HST recoveries Contract is expected to start on Date of Award and end on December 31st, 2023. * The above cost calculations reflect a 5 percent contingency award.
BA34.5adopted
Solicitation Issued: May 4, 2023 Solicitation Closed: June 2, 2023 Number of Addenda Issued: Three (3) Number of Bids: Five (5) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding HST) Viola Management Inc. $7,427,141.59* 2489960 Ontario Inc. O/A Kore Infrastructure Group $8,582,058.54 Brennan Paving & Construction Ltd. $9,183,802.50 Sanscon Construction Limited $9,627,915.75 Aqua Tech Solutions Inc. $10,237,216.94 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (June 29, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3993463838, Contract Number 23ECS-RD-08MR Description: Road Resurfacing on Bridletowne Circle from North of Finch Avenue East to East of Warden Avenue and Road Rehabilitation on Huntingwood Drive from East of Pharmacy Avenue to West of Kennedy Road Recommended Supplier: Viola Management Inc. Contract Award Value: $8,169,856 net of all applicable taxes and charges $9,231,937 including HST and all applicable charges $8,313,645 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3993463838, Contract Number 23ECS-RD-08MR Description: Road Resurfacing on Bridletowne Circle from North of Finch Avenue East to East of Warden Avenue and Road Rehabilitation on Huntingwood Drive from East of Pharmacy Avenue to West of Kennedy Road Recommended Supplier: Viola Management Inc. Contract Award Value: $8,169,856 net of all applicable taxes and charges $9,231,937 including HST and all applicable charges $8,313,645 net of HST recoveries Contract is expected to start on date of award and end on October 31, 2024.