Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA42.1adopted
Solicitation Issued: February 1, 2023 Solicitation Closed: March 30, 2023 Number of Addenda Issued: Four (4) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Gordon Food Service Canada Ltd. $680,258.90 HouseCook Inc. $832,511.10 Sysco Toronto, A Division of Sysco Canada Inc. $1,844,172.30
The Bid Award Panel adopted the following: 1. Bid Award Panel rescind its June 7, 2023, Item BA30.1 decision to award Request for Quotation Ariba Document Number 3572432445 to Gordon Food Service Canada Ltd., Seniors Services and Long Term Care Division expects to re-issue this solicitation.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel: 1. Rescind its June 7, 2023, Item BA30.1 decision to award Request for Quotation Ariba Document Number 3572432445 to Gordon Food Service Canada Ltd., Seniors Services and Long Term Care Division expects to re-issue this solicitation.
BA42.2adopted
Solicitation Issued: April 17, 2023 Solicitation Closed: May 26, 2023 Number of Addenda Issued: Four (4) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Brook Restoration Ltd. $1,885,743.78* Martinway Contracting Ltd. $1,959,921.00 Duron Ontario Ltd. $2,340,000.00 Canmar Contracting Ltd. $3,864,500.00 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 28, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 3920611266, Contract Number 23ECS-MI-03SW Description: Ingram and Scarborough Transfer Station Window Replacement. Recommended Supplier: Brook Restoration Ltd. Contract Award Value: $2,168,605 net of all applicable taxes and charges $2,450,524 including HST and all applicable charges $2,206,773 net of HST recoveries Contract is expected to start on December 1, 2023 and end on March 23, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 3920611266, Contract Number 23ECS-MI-03SW Description: Ingram and Scarborough Transfer Station Window Replacement. Recommended Supplier: Brook Restoration Ltd. Contract Award Value: $2,168,605 net of all applicable taxes and charges $2,450,524 including HST and all applicable charges $2,206,773 net of HST recoveries Contract is expected to start on December 1, 2023 and end on March 23, 2024.
BA42.3adopted
Solicitation Issued: May 8, 2023 Solicitation Closed: June 8, 2023 Number of Addenda Issued: Seven (7) Number of Bids: Two (2) Table 2: Summary of Bids Received Supplier Name Morrison Hershfield Limited* Aecom Canada Limited * Pursuant to the Request for Proposal document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 17, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3966137891, Contract Number R-23ECSWA-RD-C2-02SP Description: Provide Design, Construction and Post-Construction Services for the Road Reconstruction on Gerrard Street from Sherbourne Street to Parliament Street. Recommended Supplier: Morrison Hershfield Limited Contract Award Value: $1,301,007 net of all applicable taxes and charges $1,470,138 including HST and all applicable charges $1,323,905 net of HST recoveries Contract is expected to start from date of award and be completed no later than July 31, 2027.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3966137891, Contract Number R-23ECSWA-RD-C2-02SP Description: Provide Design, Construction and Post-Construction Services for the Road Reconstruction on Gerrard Street from Sherbourne Street to Parliament Street Recommended Supplier: Morrison Hershfield Limited Contract Award Value: $1,301,007 net of all applicable taxes and charges $1,470,138 including HST and all applicable charges $1,323,905 net of HST recoveries Contract is expected to start from date of award and be completed no later than July 31, 2027.
BA42.4adopted
Solicitation Issued: June 18, 2023 Solicitation Closed: July 17, 2023 Number of Addenda Issued: 2 Number of Bids: 2 Table 2: Summary of Bids Received including bid price Item # Firm Name Total Price (net of HST) 1 KR Communications Ltd. Category A $241,520.54 Category B $514,947.00 2 Apinds Healthcare Staffing* Category A $756,131,500.00 Category B $247,804,800.00 *non-complaint
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 17, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3974631288 Description: For the supply and delivery of Wander Alert, Nurse Call Bell and Paging Systems and supply, delivery, service and maintenance of spare parts of existing systems for Seniors Services and Long-Term Care Division. The term of the Contract is to be for a period of two (2) years with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) additional one (1) year option renewal periods. Note: Should the option(s) be exercised, then the General Manager, Seniors Services and Long-Term Care Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: KR Communications Ltd. Contract Award Value: $907,761 net of all applicable taxes and charges (with 20 percent contingency) $1,025,770 including HST and all applicable charges $923,738 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2025. Option Year 1: September 1, 2025 to August 31, 2026 $467,497 net of all applicable taxes and charges $528,272 including HST and all applicable charges $475,725 net of HST recoveries Option Year 2: September 1, 2026 to August 31, 2027 $481,522 net of all applicable taxes and charges $544,120 including HST and all applicable charges $489,997 net of HST recoveries Option Year 3: September 1, 2027 to August 31, 2028 $495,968 net of all applicable taxes and charges $560,443 including HST and all applicable charges $504,697 net of HST recoveries The total potential contract award identified in this report including option years is $2,352,748 net of all applicable taxes and charges, $2,658,605 including all applicable taxes and charges. The total potential cost to the City including option years is $2,394,157 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 3974631288 Description: For the supply and delivery of Wander Alert, Nurse Call Bell and Paging Systems and supply, delivery, service and maintenance of spare parts of existing systems for Seniors Services and Long-Term Care Division. The term of the Contract is to be for a period of two (2) years with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) additional one (1) year option renewal periods. Note: Should the option(s) be exercised, then the General Manager, Seniors Services and Long-Term Care Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: KR Communications Ltd. Contract Award Value: $907,761 net of all applicable taxes and charges (with 20 percent contingency) $1,025,770 including HST and all applicable charges $923,738 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2025. Option Year 1: September 1, 2025 to August 31, 2026 $467,497 net of all applicable taxes and charges $528,272 including HST and all applicable charges $475,725 net of HST recoveries Option Year 2: September 1, 2026 to August 31, 2027 $481,522 net of all applicable taxes and charges $544,120 including HST and all applicable charges $489,997 net of HST recoveries Option Year 3: September 1, 2027 to August 31, 2028 $495,968 net of all applicable taxes and charges $560,443 including HST and all applicable charges $504,697 net of HST recoveries The total potential contract award identified in this report including option years is $2,352,748 net of all applicable taxes and charges, $2,658,605 including all applicable taxes and charges. The total potential cost to the City including option years is $2,394,157 net of HST recoveries.
BA42.5adopted
Solicitation Issued: June 8, 2023 Solicitation Closed: July 7, 2023 Number of Addenda Issued: Zero (0) Number of Bids: One (1) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Zamboni Company Ltd. $1,541,375
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 17, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 4022083487 Description: For the supply and delivery of six (6) electric, three (3) gasoline, one (1) natural gas and one (1) propane latest model riding type ice rink resurfacers with various tank capacities, with option to purchase an additional thirteen (13) units in 2024-2025, four (4) units in 2025-2026, seven (7) units in 2026-2027 and two (2) units in 2027-2028, pending budget availability. Upon award of this Request for Quotation, the Supplier and the City will have a contract from the date of award to August 31, 2028 for a fixed term of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Zamboni Company Ltd. Contract Award Value (2023) $1,541,375 net of all applicable taxes and charges $1,741,753 including HST and all applicable charges $1,568,503 net of HST recoveries Optional Contract Award Value (2024-2028) $4,710,629 net of all applicable taxes and charges $5,323,011 including HST and all applicable charges $4,793,536 net of HST recoveries Total Potential Contract Award Value including Optional Purchases (2023-2028) $6,252,004 net of all applicable taxes and charges $7,064,765 including HST and all applicable charges $6,362,040 net of HST recoveries Contract is expected to start on the date of award and end on August 31, 2028. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number 4022083487 Description: For the supply and delivery of six (6) electric, three (3) gasoline, one (1) natural gas and one (1) propane latest model riding type ice rink resurfacers with various tank capacities, with option to purchase an additional thirteen (13) units in 2024-2025, four (4) units in 2025-2026, seven (7) units in 2026-2027 and two (2) units in 2027-2028, pending budget availability. Upon award of this Request for Quotation, the Supplier and the City will have a contract from the date of award to August 31, 2028 for a fixed term of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. Recommended Supplier: Zamboni Company Ltd. Contract Award Value (2023) $1,541,375 net of all applicable taxes and charges $1,741,753 including HST and all applicable charges $1,568,503 net of HST recoveries Optional Contract Award Value (2024-2028) $4,710,629 net of all applicable taxes and charges $5,323,011 including HST and all applicable charges $4,793,536 net of HST recoveries Total Potential Contract Award Value including Optional Purchases (2023-2028) $6,252,004 net of all applicable taxes and charges $7,064,765 including HST and all applicable charges $6,362,040 net of HST recoveries Contract is expected to start on the date of award and end on August 31, 2028. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA42.6adopted
Solicitation Issued: June 15, 2023 Solicitation Closed: July 18, 2023 Number of Addenda Issued: Four (4) Number of Bids: Eight (8) Table 2: Summary of Bids Received Supplier Name Bid Price (excluding H.S.T.) Pegah Construction Ltd. $2,127,887.50 * Alliance Verdi Civil Inc. $2,273,474.00 1568796 Ontario Inc., O/A Renokrew $2,292,893.86 Canada Construction Ltd. $2,830,411.60 Pine Valley Corporation $3,149,291.40 Greenspace Construction Inc. $3,165,643.39 Martinway Contracting Ltd. $4,322,448.00 South Central Inc. $4,838,741.00 * Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 17, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Ariba Document Number 4031969151, Contract Number 23TR-OM-001-TEY-WE Description: For Construction of a New Pre-Engineered Fabric and Metal Salt Storage Structure including Excavation of Yard, Construction of Foundation, Slab on Grade and Base Walls - 1401 Castlefield Avenue Recommended Supplier: Pegah Construction Ltd. Contract Award Value: $2,277,888 net of all applicable taxes and charges $2,574,013 including HST and all applicable charges $2,317,978 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Ariba Document Number 4031969151, Contract Number 23TR-OM-001-TEY-WE Description: For Construction of a New Pre-Engineered Fabric and Metal Salt Storage Structure including Excavation of Yard, Construction of Foundation, Slab on Grade and Base Walls - 1401 Castlefield Avenue Recommended Supplier: Pegah Construction Ltd. Contract Award Value: $2,277,888 net of all applicable taxes and charges $2,574,013 including HST and all applicable charges $2,317,978 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2023.