Bid Award Panel
The full agenda, as filed
All 4 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA50.1adopted
Call Issued: September 13, 2019 Call Closed: September 30, 2019 Number of Addenda Issued: Three (3) Number of Bids: Two (2) Table 2: Summary of Base Bids Received for Tender Doc1947667652 bid price. Bidder Name Bid Price (Including H.S.T.) BDA Inc. $2,720,475 * Brook Restoration Ltd. $3,069,306 * Alternative prices have been added as allowed for in the Tender document. The Bid listed under Contract Award value on page 1 is the adjusted bid.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 10, 2019) from the Chief Purchasing Officer. Call Number: Tender Doc1947667652 Description: New Court Room Construction on the 4th and 5th Floor of the Toronto East Court Office, Located at 1530 Markham Road, Toronto Recommended Bidder: BDA Inc. Contract Award Value: $2,419,000 net of all applicable taxes and charges $2,733,470 including HST and all applicable charges $2,461,575 net of HST recoveries Contract is expected to start on date of award and the project is expected to end by February 28, 2020
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Doc1947667652 Description: New Court Room Construction on the 4th and 5th Floor of the Toronto East Court Office, Located at 1530 Markham Rd., Toronto Recommended Bidder: BDA Inc. Contract Award Value: $2,419,000 net of all applicable taxes and charges $2,733,470 including HST and all applicable charges $2,461,575 net of HST recoveries Contract is expected to start on date of award and the project is expected to end by February 28, 2020
BA51.1adopted
Call Issued: August 26, 2019 Call Closed: September 16, 2019 Number of Addenda Issued: 4 Number of Bids: Five (5) Table 2 : Summary of Bids Received for Request For Proposal 9119-19-7187 Proponent Name 1. BDA Inc. 2. Buttcon Limited 3. Century Group Inc. 4. Michael Thomas Group Inc.* 5. Urbacon Buildings Group Inc. *Did not meet minimum threshold for Stage 2B - Interview/Presentation and therefore did not have cost of services evaluated. Range of Scores: Of the four (4) Proposals which passed the minimum technical thresholds for Stage 2A - Rated Criteria, and Stage 2B - Interview/Presentation, the highest scoring proposal received 68.46 points out of a possible 100 points while the lowest scoring proposal received 37.45 points.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 11, 2019) from the Chief Purchasing Officer. Call Number: Request for Proposal 9119-19-7187 Description: The contract being awarded is for the provision of Construction Management Services at the East Wing of Union Station (Part 1) and select floors at City Hall (Part 2) utilizing a Canadian Construction Documents Committee 5B agreement and supplemental conditions. The projects will run concurrent, and the Construction Management Services Firm will act as a Prime Agent, on behalf of the City of Toronto, and provide complete turnkey projects including the procurement and delivery of all construction and necessary services and materials including the installation of furniture, fixtures, and equipment. Recommended Bidder or Proponent: Century Group Inc. Contract Award Value: $17,541,700 net of all applicable taxes and charges $19,822,121 including HST and all applicable charges $17,850,434 net of HST recoveries Contract is expected to start October 2019 and end on June 30, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request for Proposal No. 9119-19-7187 Description: The contract being awarded is for the provision of Construction Management Services at the East Wing of Union Station (Part 1) and select floors at City Hall (Part 2) utilizing a Canadian Construction Documents Committee (CCDC) 5B agreement and supplemental conditions. The projects will run concurrent, and the Construction Management Services Firm will act as a Prime Agent, on behalf of the City of Toronto, and provide complete turnkey projects including the procurement and delivery of all construction and necessary services and materials including the installation of furniture, fixtures, and equipment. Recommended Bidder or Proponent: Century Group Inc. Contract Award Value: $17,541,700 net of all applicable taxes and charges $19,822,121 including HST and all applicable charges $17,850,434 net of HST recoveries Contract is expected to start October 2019, and end on June 30, 2020.
BA50.2adopted
Call Issued: July 22, 2019 Call Closed: August 20, 2019 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received for Request For Quotation 4201-19-5037 including bid price Bidder Name Bid Price (excluding H.S.T.) Gorbern Mechanical Contractors Ltd. $840,675* Active Mechanical O/B 1246175 Ontario Ltd. $853,275 Pipe All Plumbing & Heating Ltd. $947,250* * Bidder was found non-compliant with mandatory requirements
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 11, 2019) from the Chief Purchasing Officer. Call Number: Request For Quotation Number 4201-19-5037 Description: For the provision of all materials, equipment, labour and supervision required for plumbing and related mechanical services to various Parks, Forestry and Recreation locations throughout the City of Toronto, from November 1, 2019 to October 31, 2020, with the option to renew for four (4) additional and separate one (1) year periods. Recommended Bidder: Active Mechanical O/B 1246175 Ontario Limited Contract Award Value: $853,275 net of all applicable taxes and charges $964,201 including HST and all applicable charges $868,293 net of HST recoveries Contract is expected to start on November 1, 2019 and end by October 31, 2020. Option Year 1 (November 1, 2020 - October 31, 2021) $878,873 net of all applicable taxes and charges $993,126 including HST and all applicable charges $894,341 net of HST recoveries Option Year 2 (November 1, 2021 - October 31, 2022) $905,239 net of all applicable taxes and charges $1,022,920 including HST and all applicable charges $921,171 net of HST recoveries Option Year 3 (November 1, 2022 - October 31, 2023) $932,397 net of all applicable taxes and charges $1,053,609 including HST and all applicable charges $948,807 net of HST recoveries Option Year 4 (November 1, 2023 - October 31, 2024) $960,369 net of all applicable taxes and charges $1,085,217 including HST and all applicable charges $977,271 net of HST recoveries The total potential contract award including all option years is $4,530,153 net of all applicable taxes and charges, and $5,119,073 including HST and all applicable charges. The total potential cost to the City including all option years is $4,609,883 net of HST recoveries.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Request For Quotation Number 4201-19-5037 Description: For the provision of all materials, equipment, labour and supervision required for plumbing and related mechanical services to various Parks, Forestry and Recreation locations throughout the City of Toronto, from November 1, 2019 to October 31, 2020, with the option to renew for four (4) additional and separate one (1) year periods. Recommended Bidder: Active Mechanical O/B 1246175 Ontario Limited Contract Award Value: $853,275 net of all applicable taxes and charges $964,201 including HST and all applicable charges $868,293 net of HST recoveries Contract is expected to start on November 1, 2019 and end by October 31, 2020. Option Year 1 (November 1, 2020 - October 31, 2021) $878,873 net of all applicable taxes and charges $993,126 including HST and all applicable charges $894,341 net of HST recoveries Option Year 2 (November 1, 2021 - October 31, 2022) $905,239 net of all applicable taxes and charges $1,022,920 including HST and all applicable charges $921,171 net of HST recoveries Option Year 3 (November 1, 2022 - October 31, 2023) $932,397 net of all applicable taxes and charges $1,053,609 including HST and all applicable charges $948,807 net of HST recoveries Option Year 4 (November 1, 2023 - October 31, 2024) $960,369 net of all applicable taxes and charges $1,085,217 including HST and all applicable charges $977,271 net of HST recoveries The total potential contract award including all option years is $4,530,153 net of all applicable taxes and charges, and $5,119,073 including HST and all applicable charges. The total potential cost to the City including all option years is $4,609,883 net of HST recoveries.
BA50.3adopted
Call Issued: August 13, 2019 Call Closed: September 13, 2019 Number of Addenda Issued: None Number of Bids: Five (5) Table 2: Summary of Bids Received for Tender Call DOC186668356 (Part A) including bid price: Bidder Name Bid Price (including H.S.T.) Ontario Excavac Inc. $ 1,859,749.76 OJCR Construction Ltd. $ 2,202,321.98 Trisan Construction (614128 Ontario Ltd.) $ 2,588,521.79 Rabcon Contractors Ltd. $ 8,957,007.15 Robert B. Somerville $ 14,651,805.40 Table 3: Summary of Bids Received for Tender DOC186668356 (Part B) including bid price: Bidder Name Bid Price (including H.S.T.) Ontario Excavac Inc. $ 1,538,430.74 OJCR Construction Ltd. $ 1,722,264.08 Trisan Construction (614128 Ontario Ltd.) $ 1,830,894.08 Rabcon Contractors Ltd. $ 6,658,578.68 Robert B. Somerville $ 13,421,642.31
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 9, 2019) from the Chief Purchasing Officer. Call Number: DOC186668356, Contract 19TW-DC-311OCS (Part A) and 19TW-DC-318OCS (Part B) Description: Repairs and Replacement of Water Services by Open-Cut and Vacuum Excavation and Replacement of Curb Boxes, Stops and Large Diameter Valve Box by Vacuum Excavation in Various Districts "Toronto East York and Scarborough" (Part A) and "Etobicoke York and North York" (Part B) for one (1) year from date of award with the option to renew for two (2) additional one (1) year periods. Recommended Bidder: Part A: Ontario Excavac Inc. Part B: Ontario Excavac Inc. Contract Award Value: Part A: From the date of award to September 1, 2020 $1,645,796 net of all applicable taxes and charges $1,859,750 including all applicable taxes and charges $1,674,762 net of HST recoveries Option Period 1 - September 2, 2020 to September 1, 2021 $1,695,170 net of all applicable taxes and charges $1,915,542 including all applicable taxes and charges $1,725,005 net of HST recoveries Option Period 2 - September 2, 2021 to September 1, 2022 $1,746,025 net of all applicable taxes and charges $1,973,009 including all applicable taxes and charges $1,776,755 net of HST recoveries The total potential cost for Part A including the option years is $5,176,523 net of HST recoveries, $5,086,992 net of all taxes and charges and $5,748,301 including all applicable taxes and charges. Part B: From the date of award to September 1, 2020 $1,361,443 net of all applicable taxes and charges $1,538,431 including all applicable taxes and charges $1,385,405 net of HST recoveries Option Period 1 - September 2, 2020 to September 1, 2021 $1,402,286 net of all applicable taxes and charges $1,584,584 including all applicable taxes and charges $1,426,967 net of HST recoveries Option Period 2 - September 2, 2021 to September 1, 2022 $1,444,355 net of all applicable taxes and charges $1,632,121 including all applicable taxes and charges $1,469,776 net of HST recoveries The total potential cost for Part B including the option years is $4,282,147 net of HST recoveries, $4,208,085 net of all taxes and charges and $4,755,136 including all applicable taxes and charges. The total potential cost to the City including the option years for both parts is $9,458,670 net of HST recoveries. The total potential contract award is $10,503,436 including all applicable taxes and charges, $9,295,076 net of all applicable taxes and charges. Contracts are expected to start on date of award and end on September 1, 2020 with the option to renew the Contract for two (2) additional separate one (1) year periods. The above cost calculations for the Option Year(s) reflects an estimated 3 percent increase in the Consumer Price Index - All Items.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: DOC186668356, Contract No. 19TW-DC-311OCS (Part A) and 19TW-DC-318OCS (Part B) Description: Repairs and Replacement of Water Services by Open-Cut and Vacuum Excavation and Replacement of Curb Boxes, Stops and Large Diameter Valve Box by Vacuum Excavation in Various Districts "Toronto East York and Scarborough" (Part A) and "Etobicoke York and North York" (Part B) for one (1) year from date of award with the option to renew for two (2) additional one (1) year periods. Recommended Bidder: Part A: Ontario Excavac Inc. Part B: Ontario Excavac Inc. Contract Award Value: Part A: From the date of award to September 1, 2020 $1,645,796 net of all applicable taxes and charges $1,859,750 including all applicable taxes and charges $1,674,762 net of HST recoveries Option Period 1 - September 2, 2020 to September 1, 2021 $1,695,170 net of all applicable taxes and charges $1,915,542 including all applicable taxes and charges $1,725,005 net of HST recoveries Option Period 2 - September 2, 2021 to September 1, 2022 $1,746,025 net of all applicable taxes and charges $1,973,009 including all applicable taxes and charges $1,776,755 net of HST recoveries The total potential cost for Part A including the option years is $5,176,523 net of HST recoveries, $5,086,992 net of all taxes and charges and $5,748,301 including all applicable taxes and charges. Part B: From the date of award to September 1, 2020 $1,361,443 net of all applicable taxes and charges $1,538,431 including all applicable taxes and charges $1,385,405 net of HST recoveries Option Period 1 - September 2, 2020 to September 1, 2021 $1,402,286 net of all applicable taxes and charges $1,584,584 including all applicable taxes and charges $1,426,967 net of HST recoveries Option Period 2 - September 2, 2021 to September 1, 2022 $1,444,355 net of all applicable taxes and charges $1,632,121 including all applicable taxes and charges $1,469,776 net of HST recoveries The total potential cost for Part B including the option years is $4,282,147 net of HST recoveries, $4,208,085 net of all taxes and charges and $4,755,136 including all applicable taxes and charges. The total potential cost to the City including the option years for both parts is $9,458,670 net of HST recoveries. The total potential contract award is $10,503,436 including all applicable taxes and charges, $9,295,076 net of all applicable taxes and charges. Contracts are expected to start on date of award and end on September 1, 2020 with the option to renew the Contract for two (2) additional separate one (1) year periods. The above cost calculations for the Option Year(s) reflects an estimated 3 percent increase in the Consumer Price Index - All Items.