Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA59.1adopted
Call Issued: June 27, 2019 Call Closed: August 8, 2019 Number of Addenda Issued: Two (2) Number of Bids: Five (5) Table 2: Summary of Bids Received for RFP No. 9117-19-7172 Firm Name 1. Altus Group Limited 2. Black & Veatch Canada Company 3. CIMA Canada Inc. 4. MGAC Canada ULC 5. Revay and Associates Limited* * Proponent found to be Non-Compliant with mandatory requirements. Range of Scores: From 75.02 to 91.48
The Bid Award Panel adopted the following: 1. The Bid Award Panel rescind its October 16, 2019 decision to award Request for Proposal No. 9117-19-7172 to Mark G. Anderson Consultants, LLC (MGAC) for Scheduling Consulting Services for Liquid Train Upgrades at the Highland Creek Treatment Plant. 2. The Bid Award Panel grant authority to award Request for Proposal No. 9117-19-7172 for Scheduling Consulting Services for Liquid Train Upgrades at the Highland Creek Treatment Plant to MGAC Canada ULC in accordance with the contract details set out below: Call Number: Request for Proposal No. 9117-19-7172 Description: Scheduling Consulting Services for the Liquid Train Upgrades at the Highland Creek Treatment Plant Recommended Proponent: MGAC Canada ULC Contract Award Value: $1,385,482 net of all applicable taxes and charges $1,565,595 including HST and all applicable charges $1,409,866 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
Staff recommendation as filed
The Chief Purchasing Officer recommends that: 1. The Bid Award Panel rescind its October 16, 2019 decision to award Request for Proposal No. 9117-19-7172 to Mark G. Anderson Consultants, LLC (MGAC) for Scheduling Consulting Services for Liquid Train Upgrades at the Highland Creek Treatment Plant. 2. The Bid Award Panel grant authority to award Request for Proposal No. 9117-19-7172 for Scheduling Consulting Services for Liquid Train Upgrades at the Highland Creek Treatment Plant to MGAC Canada ULC in accordance with the contract details set out below: Call Number: Request for Proposal No. 9117-19-7172 Description: Scheduling Consulting Services for the Liquid Train Upgrades at the Highland Creek Treatment Plant Recommended Proponent: MGAC Canada ULC Contract Award Value: $1,385,482 net of all applicable taxes and charges $1,565,595 including HST and all applicable charges $1,409,866 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
BA59.2adopted
Call Issued: June 28, 2019 Call Closed: August 2, 2019 Number of Addenda Issued: Two [2] Number of Bids: Four [4] Table 2: Summary of Proposals Received for RFP 9119-19-7136 Proponent Name Dialog Ontario Inc ** IBI Group Professional Services (Canada) Inc. Perkins + Will Canada Inc. The Planning Partnership * *Proponent did not meet the minimum technical threshold. ** Proponent did not meet mandatory submission requirement
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 11, 2019) from the Chief Purchasing Officer: Call Number: RFP 9119-19-7136 Description: For the provision of Professional Planning and Engineering Services to undertake the Mount Dennis Planning Framework Study. The purpose of this comprehensive Study is to support the development of a renewed neighbourhood vision for the Mount Dennis area and to recommend tools to implement the vision. When complete, the Study deliverables will inform amendments to the City's Official Plan and Zoning By-law, and potentially recommend updates to other City strategies, guidelines and capital plans. Recommended Bidder or Proponent: Perkins + Will Canada Inc. Contract Award Value: $525,667 net of all applicable taxes and charges $589,668 including HST and all applicable charges $534,919 net of HST recoveries Contract is expected to start on January 13, 2020 and end on December 31, 2020.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: RFP 9119-19-7136 Description: For the provision of Professional Planning and Engineering Services to undertake the Mount Dennis Planning Framework Study. The purpose of this comprehensive Study is to support the development of a renewed neighbourhood vision for the Mount Dennis area and to recommend tools to implement the vision. When complete, the Study deliverables will inform amendments to the City's Official Plan and Zoning By-law, and potentially recommend updates to other City strategies, guidelines and capital plans. Recommended Bidder or Proponent: Perkins + Will Canada Inc. Contract Award Value: $525,667 net of all applicable taxes and charges $589,668 including HST and all applicable charges $534,919 net of HST recoveries Contract is expected to start on January 13, 2020 and end on December 31, 2020.
BA59.3adopted
Call Issued: May 30, 2019 Call Closed: August 22, 2019 Number of Addenda Issued: Six (6) Number of Bids: Three (3) Table 2: Summary of Bids Received for Tender Number 44-2019 including bid price Bidder Bid Price (including H.S.T.) Clean Water Works Inc. $ 5,751,000.00 Insituform Technologies Limited $ 8,892,887.56 Capital Sewer Services Inc. $ 10,581,885.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 12, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 44-2019, Contract No. 18TW-CTS-23CWD Description: The Provision of all Labour, Materials, Equipment and Supervision for Mainline Large Diameter (non-circular) Sanitary Sewer Rehabilitation Activities CIPP at various locations in the City of Toronto. Recommended Bidder: Clean Water Works Inc. Contract Award Value: $5,089,381 net of all applicable taxes and charges $5,751,000 including HST and all applicable charges $5,178,954 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 44-2019, Contract No. 18TW-CTS-23CWD Description: The Provision of all Labour, Materials, Equipment and Supervision for Mainline Large Diameter (non-circular) Sanitary Sewer Rehabilitation Activities CIPP at various locations in the City of Toronto. Recommended Bidder: Clean Water Works Inc. Contract Award Value: $5,089,381 net of all applicable taxes and charges $5,751,000 including HST and all applicable charges $5,178,954 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2022
BA59.4adopted
Call Issued: August 29, 2019 Call Closed: November 6, 2019 Number of Addenda Issued: Six (6) Number of Bids: Two (2) Table 2: Summary of Bids Received for Tender Call No. 199-2019, including bid price Bidder Bid Price (excluding H.S.T) W. S. Nicholls Construction Inc. $4,676,747* E. S. Fox Limited $4,929,130* * Tender price was corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 12, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 199-2019; Contract No. 19ECS-MI-02SW Description: Construction services for Keele Valley landfill gas flare system upgrades. The construction services include the supply of all materials, equipment and labour. Recommended Bidder or Proponent: W. S. Nicholls Construction Inc. Contract Award Value: $4,676,747 net of all applicable taxes and charges $5,284,724 including HST and all applicable charges $4,759,058 net of HST recoveries Contract is expected to start within one month of the date of award and end September 30, 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 199-2019; Contract No. 19ECS-MI-02SW Description: Construction services for Keele Valley landfill gas flare system upgrades. The construction services include the supply of all materials, equipment and labour. Recommended Bidder or Proponent: W. S. Nicholls Construction Inc. Contract Award Value: $4,676,747 net of all applicable taxes and charges $5,284,724 including HST and all applicable charges $4,759,058 net of HST recoveries Contract is expected to start within one month of the date of award and end September 30, 2021.
BA59.5adopted
Call Issued: August 29, 2019 Call Closed: October 8, 2019 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received for Tender No. 232-2019 including bid price Bidder Name Bid Price (Including H.S.T.) Pegah Construction Ltd. $9,004,970 * Jasper Construction Corp. $8,923,610 * M.J. Dixion Construction Ltd. $9,031,864 * * Alternative prices have been added as allowed for in the Tender document. The Bid listed under Contract Award value on page 1 is the adjusted bid.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 12, 2019) from the Chief Purchasing Officer: Call Number: Tender Call No. 232-2019 Description: Construction of New Fire Station 144 (Station B Downsview), Located at 2945 Keele Street, Toronto, ON Recommended Bidder: Pegah Construction Ltd. Contract Award Value: $ 7,969,000 net of all applicable taxes and charges $ 9,004,970 including HST and all applicable charges $ 8,109,254 net of HST recoveries Contract is expected to start on date of award and end by December 31, 2021.
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Call Number: Tender Call No. 232-2019 Description: Construction of New Fire Station 144 (Station B Downsview), Located at 2945 Keele Street, Toronto, ON Recommended Bidder: Pegah Construction Ltd. Contract Award Value: $ 7,969,000 net of all applicable taxes and charges $ 9,004,970 including HST and all applicable charges $ 8,109,254 net of HST recoveries Contract is expected to start on date of award and end by December 31, 2021.
BA59.6adopted
Call Issued: October 11, 2013 Call Closed: November 27, 2013 Number of Addenda Issued: Not applicable Number of Bids: Five (5) Table 2: Summary of Proposals Received for VOR#OSS-00415819 Proponent Name Rogers Communications Canada PageNet Network of Canada Telus Communications Company Bell Mobility Inc. TBayTel Communications
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body, in accordance with the Contract Details set out in the report (December 12, 2019) from the Chief Purchasing Officer: Call Number: MGCS VOR #OSS-00415819 Description: For the ongoing supply of Wireless Cellular and Paging Devices and Services to succeed expiring City awarded service agreements, supporting the operations of approximately 19,000 devices. Term of the Agreements are initially January 1, 2020 to January 31, 2022 based on Provincial commitment for the first of two (2), two (2) year extensions. If the contract is extended for the additional two (2) years (at the discretion of the Ministry of Government and Consumer Services), the City would continue to utilize services through to January 1, 2024. Use of the services is dependent on operational necessity and budget availability for the Divisions utilizing the services. The Vendor of Record (VOR) Arrangement #OSS-00415819 for Paging and Mobile Devices and Services has been created between the Ministry of Government and Consumer Services, and multiple wireless carriers for the provisioning devices, cellular airtime and related services to support the requirements for all ministries and approved agencies of the Government of Ontario. The VOR arrangement is based on a tiered ranking of approved vendors, with awarded contracts to each to maintain pre-existing and alternate services. Recommended Proponents: Rogers Communications Canada, PageNet Network of Canada, Telus Communications Company and Bell Mobility Inc. A fifth vendor, TBayTel Communications was also awarded VOR status under this call, however the service area is not relevant to the City of Toronto requirements and no award is required. Contract Award Value: Rogers Communications Canada $5,894,079 net of all applicable taxes and charges $6,660,309 including HST and all applicable charges $5,997,815 net of HST recoveries Contracts are expected to start on January 1, 2020 and end on Jan 31, 2022. Option Year (February 1, 2022 to January 31, 2024) $10,397,695 net of all applicable taxes and charges $11,749,396 including HST and all applicable charges $10,580,694 net of HST recoveries The total potential contract award identified in this report including all option years is $16,291,774 net of all applicable taxes and charges, $18,409,705 including all applicable taxes and charges. The total potential cost to the City including all option years is $16,578,509 of HST recoveries. Contract Award Value: Telus Communications Company and $10,637,376 net of all applicable taxes and charges $12,020,235 including HST and all applicable charges $10,824,594 net of HST recoveries Contracts are expected to start on January 1, 2020 and end on Jan 31, 2022. Option Year (February 1, 2022 to January 31, 2024) $4,603,308 net of all applicable taxes and charges $5,201,738 including HST and all applicable charges $4,684,326 net of HST recoveries The total potential contract award identified in this report including all option years is $15,240,684 net of all applicable taxes and charges, $17,221,973 including all applicable taxes and charges. The total potential cost to the City including all option years is $15,508,920 of HST recoveries. Contract Award Value: Bell Mobility Inc $1,296,900 net of all applicable taxes and charges $1,465,497 including HST and all applicable charges $1,319,725 net of HST recoveries Contracts are expected to start on January 1, 2020 and end on Jan 31, 2022. Option Year (February 1, 2022 to January 31, 2024) $1,296,900 net of all applicable taxes and charges $1,465,497 including HST and all applicable charges $1,319,725 net of HST recoveries The total potential contract award identified in this report including all option years is $2,593,800 net of all applicable taxes and charges, $2,930,994 including all applicable taxes and charges. The total potential cost to the City including all option years is $2,639,451 of HST recoveries. Contract Award Value: PageNet Network of Canada, $686,400 net of all applicable taxes and charges $775,632 including HST and all applicable charges $698,481 net of HST recoveries Contracts are expected to start on January 1, 2020 and end on Jan 31, 2022. Option Year (February 1, 2022 to January 31, 2024) $686,400 net of all applicable taxes and charges $775,632 including HST and all applicable charges $698,481 net of HST recoveries The total potential contract award identified in this report including all option years is $1,372,800 net of all applicable taxes and charges, $1,551,264 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,396,961 of HST recoveries. The combined total potential contract awards identified in this report, including all option years, for four (4) contracts is $40,113,936 including all applicable taxes and charges and $35,499,058 net of all applicable taxes and charges. The total potential cost to the City including all option years for four (4) contracts is $36,123,841 net of HST recoveries.
Staff recommendation as filed
The Chief Purchasing Officer recommends that: 1. The Bid Award Panel grant authority to award the following contract as per the Toronto Municipal Code, Chapter 195-6.6. Procurement of same goods and services as a public body: Call Number: MGCS VOR #OSS-00415819 Description: For the ongoing supply of Wireless Cellular and Paging Devices and Services to succeed expiring City awarded service agreements, supporting the operations of approximately 19,000 devices. Term of the Agreements are initially January 1, 2020 to January 31, 2022 based on Provincial commitment for the first of two (2), two (2) year extensions. If the contract is extended for the additional two (2) years (at the discretion of the Ministry of Government and Consumer Services), the City would continue to utilize services through to January 1, 2024. Use of the services is dependent on operational necessity and budget availability for the Divisions utilizing the services. The Vendor of Record (VOR) Arrangement #OSS-00415819 for Paging and Mobile Devices and Services has been created between the Ministry of Government and Consumer Services, and multiple wireless carriers for the provisioning devices, cellular airtime and related services to support the requirements for all ministries and approved agencies of the Government of Ontario. The VOR arrangement is based on a tiered ranking of approved vendors, with awarded contracts to each to maintain pre-existing and alternate services. Recommended Proponents: Rogers Communications Canada, PageNet Network of Canada, Telus Communications Company and Bell Mobility Inc. A fifth vendor, TBayTel Communications was also awarded VOR status under this call, however the service area is not relevant to the City of Toronto requirements and no award is required. Contract Award Value: Rogers Communications Canada $5,894,079 net of all applicable taxes and charges $6,660,309 including HST and all applicable charges $5,997,815 net of HST recoveries Contracts are expected to start on January 1, 2020 and end on Jan 31, 2022. Option Year (February 1, 2022 to January 31, 2024) $10,397,695 net of all applicable taxes and charges $11,749,396 including HST and all applicable charges $10,580,694 net of HST recoveries The total potential contract award identified in this report including all option years is $16,291,774 net of all applicable taxes and charges, $18,409,705 including all applicable taxes and charges. The total potential cost to the City including all option years is $16,578,509 of HST recoveries. Contract Award Value: Telus Communications Company and $10,637,376 net of all applicable taxes and charges $12,020,235 including HST and all applicable charges $10,824,594 net of HST recoveries Contracts are expected to start on January 1, 2020 and end on Jan 31, 2022. Option Year (February 1, 2022 to January 31, 2024) $4,603,308 net of all applicable taxes and charges $5,201,738 including HST and all applicable charges $4,684,326 net of HST recoveries The total potential contract award identified in this report including all option years is $15,240,684 net of all applicable taxes and charges, $17,221,973 including all applicable taxes and charges. The total potential cost to the City including all option years is $15,508,920 of HST recoveries. Contract Award Value: Bell Mobility Inc $1,296,900 net of all applicable taxes and charges $1,465,497 including HST and all applicable charges $1,319,725 net of HST recoveries Contracts are expected to start on January 1, 2020 and end on Jan 31, 2022. Option Year (February 1, 2022 to January 31, 2024) $1,296,900 net of all applicable taxes and charges $1,465,497 including HST and all applicable charges $1,319,725 net of HST recoveries The total potential contract award identified in this report including all option years is $2,593,800 net of all applicable taxes and charges, $2,930,994 including all applicable taxes and charges. The total potential cost to the City including all option years is $2,639,451 of HST recoveries. Contract Award Value: PageNet Network of Canada, $686,400 net of all applicable taxes and charges $775,632 including HST and all applicable charges $698,481 net of HST recoveries Contracts are expected to start on January 1, 2020 and end on Jan 31, 2022. Option Year (February 1, 2022 to January 31, 2024) $686,400 net of all applicable taxes and charges $775,632 including HST and all applicable charges $698,481 net of HST recoveries The total potential contract award identified in this report including all option years is $1,372,800 net of all applicable taxes and charges, $1,551,264 including all applicable taxes and charges. The total potential cost to the City including all option years is $1,396,961 of HST recoveries. The combined total potential contract awards identified in this report, including all option years, for four (4) contracts is $40,113,936 including all applicable taxes and charges and $35,499,058 net of all applicable taxes and charges. The total potential cost to the City including all option years for four (4) contracts is $36,123,841 net of HST recoveries.