Bid Award Panel
The full agenda, as filed
All 6 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA67.1adopted
Solicitation Issued: April 26, 2023 Solicitation Closed: May 24, 2023 Number of Addenda Issued: None (1) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price: Supplier Name Bid Amount (excluding H.S.T., excluding 20% miscellaneous) DUTCHMASTER NURSERY $ 216,239 CSL GROUP LTD $ 465,249
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 15, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc3597441618 Description: For the Non-Exclusive Supply, Delivery and Off-Loading of Perennials, Shrubs, Vines, Tropical and Miscellaneous items to Various Locations for the City of Toronto Parks, Forestry and Recreation for a period of one (1) year from the date of award, with an option in the favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional one (1) year option renewal periods. Should the option year(s) be exercised, then the General Manager, of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: DutchMaster Nursery Initial Contract Term: January 1 2024 to December 31, 2024 $259,487 net of all applicable taxes and charges $293,220 including HST and all applicable charges $264,054 net of HST recoveries Contract is expected to start on date of award and end December 31, 2024. Option Year 1: January 1 2025 to December, 31, 2025 $267,271 net of all applicable taxes and charges $302,017 including HST and all applicable charges $271,975 net of HST recoveries Option Year 2: January 1 2026 to December 31, 2026 $275,290 net of all applicable taxes and charges $311,077including HST and all applicable charges $280,134 net of HST recoveries Option Year 3: January 1 2027 to December 31, 2027 $283,548 net of all applicable taxes and charges $320,410including HST and all applicable charges $288,539net of HST recoveries Option Year 4: January 1 2028 to Aug 31, 2028 $292,055 net of all applicable taxes and charges $330,022 including HST and all applicable charges $297,195 net of HST recoveries The total potential contract award identified in this report including all option years is $1,377,651 net of all applicable taxes and charges, $1,556,745 including all applicable taxes and charges. The total potential cost to the City including option years is $1,401,897 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc3597441618 Description: For the Non-Exclusive Supply, Delivery and Off-Loading of Perennials, Shrubs, Vines, Tropical and Miscellaneous items to Various Locations for the City of Toronto Parks, Forestry and Recreation for a period of one (1) year from the date of award, with an option in the favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional one (1) year option renewal periods. Should the option year(s) be exercised, then the General Manager, of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: DutchMaster Nursery Initial Contract Term: January 1 2024 to December 31, 2024 $259,487 net of all applicable taxes and charges $293,220 including HST and all applicable charges $264,054 net of HST recoveries Contract is expected to start on date of award and end December 31, 2024. Option Year 1: January 1 2025 to December, 31, 2025 $267,271 net of all applicable taxes and charges $302,017 including HST and all applicable charges $271,975 net of HST recoveries Option Year 2: January 1 2026 to December 31, 2026 $275,290 net of all applicable taxes and charges $311,077including HST and all applicable charges $280,134 net of HST recoveries Option Year 3: January 1 2027 to December 31, 2027 $283,548 net of all applicable taxes and charges $320,410including HST and all applicable charges $288,539net of HST recoveries Option Year 4: January 1 2028 to Aug 31, 2028 $292,055 net of all applicable taxes and charges $330,022 including HST and all applicable charges $297,195 net of HST recoveries The total potential contract award identified in this report including all option years is $1,377,651 net of all applicable taxes and charges, $1,556,745 including all applicable taxes and charges. The total potential cost to the City including option years is $1,401,897 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA67.2adopted
Solicitation Issued: August 28, 2023 Solicitation Closed: December 1, 2023 Number of Addenda Issued: Thirteen (13) Number of Bids: Eight (8) Table 2: Summary of Bids Received Supplier Name Arcadis Professional Services (Canada) Inc. HDR Corporation (Marketing Services) Momentum Consultants En Transport MOTT MacDonald Canada Limited Parsons Inc. Stantec Consulting Ltd. Steer Davies Gleave North America Mo Rafiq Hedgefund Bankers Law Corporation* *Supplier was found to be non-compliant with the mandatory requirements Ranges of Scores: 91.15-81.50
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 15, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Doc4030416457 Description: Supply and provision of Traffic Management, Mobility, and Operational Plans for FIFA World Cup 2026, effective from the date of award through December 31, 2026. Recommended Supplier: Arcadis Professional Services (Canada) Inc. Contract Award Value: $ 799,238 excluding applicable taxes and charges $ 903,139 including HST and all applicable charges $ 813,305 net of HST recoveries Contract is expected to start on date of award, and end on December 31, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Doc4030416457 Description: Supply and provision of Traffic Management, Mobility, and Operational Plans for FIFA World Cup 2026, effective from the date of award through December 31, 2026. Recommended Supplier: Arcadis Professional Services (Canada) Inc. Contract Award Value: $ 799,238 excluding applicable taxes and charges $ 903,139 including HST and all applicable charges $ 813,305 net of HST recoveries Contract is expected to start on date of award, and end on December 31, 2026.
BA67.3withdrawn
Solicitation Issued: September 8, 2023 Solicitation Closed: October 4, 2023 Number of Addenda Issued: One (1) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Brook Restoration Ltd. $844,177.00* Duron Ontario LTD. $1,682,400.00** H.N. Construction Limited. $2,430,000.00 *Supplier was found non-compliant with mandatory requirements. **Pursuant to the Request for Tenders document, the contract award value includes contingency
Item BA67.3 was withdrawn from the agenda.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel 1) The Bid Award Panel rescind its November 29, 2023 decision to award Request for Tender Doc4066982785 for Disco Road Organics Processing Facility Tip Floor Rehabilitation for Solid Waste Management Services; and 2) The Bid Award Panel grant authority to award Request for Tender Doc4066982785 to Duron Ontario LTD. for Disco Road Organics Processing Facility Tip Floor Rehabilitation for Solid Waste Management Services in accordance with the revised contract details set out in the report below: Solicitation Number: Request for Tender, Ariba Doc4066982785, Contract Number 23SWM-IRM-001PFU Description: Disco Road Organics Processing Facility Tip Floor Rehabilitation. Recommended Supplier: Duron Ontario LTD. Contract Award Value: $2,018,880 net of all applicable taxes and charges $2,281,334 including HST and all applicable charges $2,054,412 net of HST recoveries The contract is expected to start on March 18, 2024 and end on June 17, 2026.
BA67.4adopted
Solicitation Issued: October 24, 2023 Solicitation Closed: November 23, 2023 Number of Addenda Issued: None Number of Bids: One (1) Table 3: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) * Kooy Brothers Equipment $666,585 *The Bid Price does not include miscellaneous cost.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 15, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Doc4099862857 Description: For the non-exclusive supply of all labour, materials, equipment, and parts necessary to provide Warranty and Non-Warranty Services for Kubota Agriculture, Construction, Commercial, and Other Equipment or Attachments, owned and operated by the City of Toronto's Divisions, for a period of two (2) year from date of award to December 31, 2025. Recommended Supplier: Kooy Brothers Equipment Contract Award Value: $733,243 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $828,565 including HST and all applicable charges $746,148 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Doc4099862857 Description: For the non-exclusive supply of all labour, materials, equipment, and parts necessary to provide Warranty and Non-Warranty Services for Kubota Agriculture, Construction, Commercial, and Other Equipment or Attachments, owned and operated by the City of Toronto's Divisions, for a period of two (2) year from date of award to December 31, 2025. Recommended Supplier: Kooy Brothers Equipment Contract Award Value: $733,243 net of all applicable taxes and charges (including 10 percent for miscellaneous items) $828,565 including HST and all applicable charges $746,148 net of HST recoveries Contract is expected to start on the date of award and end on December 31, 2025.
BA67.5adopted
Solicitation Issued: October 6, 2023 Solicitation Closed: November 15, 2023 Number of Addenda Issued: 3 Number of Bids: 3 Table 2: Summary of Bids Received for Request for Proposal Doc4214998912 Supplier Name AECOM Canada Ltd. M.E. Andrews and Associates Limited* T.Y.Lin International Canada Inc. *Pursuant to the Request for Proposal document the contract award value includes contingency. Range of Scores: 91.6 to 81.0
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 15, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Doc4214998912, Contract CWD-23-13 Description: Professional Services and Program Management for the planned City-Wide Sewer Rehabilitation Program (2025-2027) Recommended Supplier: M.E. Andrews and Associates Limited Contract Award Value: $13,476,484 net of all applicable taxes and charges $15,228,427 including HST and all applicable charges $13,713,671 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2029
Staff recommendation as filed
The Chief Purchasing Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Doc4214998912, Contract CWD-23-13 Description: Professional Services and Program Management for the planned City-Wide Sewer Rehabilitation Program (2025-2027) Recommended Supplier: M.E. Andrews and Associates Limited Contract Award Value: $13,476,484 net of all applicable taxes and charges $15,228,427 including HST and all applicable charges $13,713,671 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2029
BA67.6adopted
Solicitation Issued: November 7, 2023 Solicitation Closed: December 14, 2023 Number of Addenda Issued: Four (4) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.)* FRANK PELLEGRINO GENERAL CONTRACTING LIMITED $981,610.00 JOE PACE & SONS CONTRACTING INC $990,800.00 DURON ONTARIO LTD $1,171,670.00 *Pursuant to the Request for Tender document the contract value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 8, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender, Doc4275197418, Contract Number 23-PFR-134 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete refrigeration systems replacement and repairs at Sir Adam Beck Artificial Ice Rink at 55 Orianna Drive on behalf of Parks, Forestry and Recreation Division. Recommended Supplier: Frank Pellegrino General Contracting Limited Contract Award Value: $ 1,101,610 net of all applicable taxes and charges $ 1,244,819 including HST and all applicable charges $ 1,120,998 net of HST recoveries Contract is expected to start on the date of award and end by March 31, 2025.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender, Doc4275197418, Contract Number 23-PFR-134 Description: For the supply and delivery of all labour, materials, equipment, and supervision required to complete refrigeration systems replacement and repairs at Sir Adam Beck Artificial Ice Rink at 55 Orianna Drive on behalf of Parks, Forestry and Recreation Division. Recommended Supplier: Frank Pellegrino General Contracting Limited Contract Award Value: $ 1,101,610 net of all applicable taxes and charges $ 1,244,819 including HST and all applicable charges $ 1,120,998 net of HST recoveries Contract is expected to start on the date of award and end by March 31, 2025.