Bid Award Panel
The full agenda, as filed
All 7 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA9.1amended
Election of Vice Chair - Bid Award Panel
Election of the Vice Chair of the Bid Award Panel under Municipal Code Chapter 27, Council Procedures, Appendix A-2, for a term of office ending December 31, 2023, and until a successor is appointed.
The Bid Award Panel: 1. Elected the Chief Financial Officer, Finance and Treasury Services Designate as Vice Chair of the Bid Award Panel for a term of office starting January 11, 2023 and ending December 31, 2023, and until a successor is appointed.
BA9.2adopted
Solicitation Issued: October 14, 2022 Solicitation Closed: November 10, 2022 Number of Addenda Issued: Two (2) Number of Bids: Seven (7) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Allied Medical Instruments Inc. $169,500 Cardinal Health Canada Inc. $188,820 BTNX Inc. $235,040 The Demo Group Inc. o/a PureHealth Pharmacy $464,900 Ontario Medical Supply, a Division of Medical Pharmacies Group Ltd. $497,900 102073682 Saskatchewan Ltd. o/a Apollo Solutions $870,240 Druzero Group Inc. $1,088,000
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 5, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number 3682809014 Description: For the non-exclusive supply and delivery of Blood Glucose Test Strips and Glucometers to various Purchasing and Materials Management (Stores) locations from the date of award to November 30, 2023, with the option to renew the Contract for four (4) additional one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Material Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the Supplier. Purchasing and Material Management Division will monitor Supplier performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Allied Medical Instruments Inc. Contract Award Value: $211,875 net of all applicable taxes and charges $239,419 including HST and all applicable charges $215,604 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2023 Option Year 1 (December 1, 2023 to November 30, 2024) $218,231 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $246,601 including HST and all applicable charges $222,072 net of HST recoveries Option Year 2 (December 1, 2024 to November 30, 2025) $224,778 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $253,999 including HST and all applicable charges $228,734 net of HST recoveries Option Year 3 (December 1, 2025 to November 30, 2026) $231,522 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $261,619 including HST and all applicable charges $235,596 net of HST recoveries Option Year 4 (December 1, 2026 to November 30, 2027) $238,467 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $269,468 including HST and all applicable charges $242,664 net of HST recoveries The total potential contract award including all option years is $ $1,271,107 including HST and all applicable charges and $1,124,873 net of all applicable taxes and charges. The total potential cost to the City including all option years is $1,144,671 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation, Ariba Document Number 3682809014 Description: For the non-exclusive supply and delivery of Blood Glucose Test Strips and Glucometers to various Purchasing and Materials Management (Stores) locations from the date of award to November 30, 2023, with the option to renew the Contract for four (4) additional one (1) year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Material Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the Supplier. Purchasing and Material Management Division will monitor Supplier performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Allied Medical Instruments Inc. Contract Award Value: $211,875 net of all applicable taxes and charges $239,419 including HST and all applicable charges $215,604 net of HST recoveries Contract is expected to start on date of award and end on November 30, 2023 Option Year 1 (December 1, 2023 to November 30, 2024) $218,231 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $246,601 including HST and all applicable charges $222,072 net of HST recoveries Option Year 2 (December 1, 2024 to November 30, 2025) $224,778 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $253,999 including HST and all applicable charges $228,734 net of HST recoveries Option Year 3 (December 1, 2025 to November 30, 2026) $231,522 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $261,619 including HST and all applicable charges $235,596 net of HST recoveries Option Year 4 (December 1, 2026 to November 30, 2027) $238,467 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $269,468 including HST and all applicable charges $242,664 net of HST recoveries The total potential contract award including all option years is $ $1,271,107 including HST and all applicable charges and $1,124,873 net of all applicable taxes and charges. The total potential cost to the City including all option years is $1,144,671 net of HST recoveries The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA9.3adopted
Solicitation Issued: October 24, 2022 Solicitation Closed:November 22,2022 Number of Addenda Issued: Five (5) Number of Bids: Two (2) Table 2: Summary of Bids Received Supplier Name Associated Engineering (Ont.) Ltd.* Stantec Consulting Ltd. *Pursuant to the Request for Proposal document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 5, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal, Ariba Document Number 3704419610, Contract Number RFP-22ECS-MI-02AB Description: M Building Critical Repair at the City of Toronto's Ashbridges Bay Wastewater Treatment Plant Recommended Supplier: Associated Engineering (Ont.) Ltd. Contract Award Value: $867,474 net of all applicable taxes and charges $980,245 including HST and all applicable charges $882,741 net of HST recoveries Contract is expected to start on January 20, 2023 and end on December 31, 2026.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal, Ariba Document Number 3704419610, Contract Number RFP-22ECS-MI-02AB Description: M Building Critical Repair at the City of Toronto's Ashbridges Bay Wastewater Treatment Plant Recommended Supplier: Associated Engineering (Ont.) Ltd. Contract Award Value: $867,474 net of all applicable taxes and charges $980,245 including HST and all applicable charges $882,741 net of HST recoveries Contract is expected to start on January 20, 2023 and end on December 31, 2026.
BA9.4adopted
Solicitation Issued: October 28, 2022 Solicitation Closed: November 29, 2022 Number of Addenda Issued: Three (3) Number of Bids: Five (5) Table 2: Summary of Bids Received including Bid Price Supplier Name # of Lots bid on out of 6 Total Bid Submission Office Central Inc. 6 $291,716 Wintergreen Learning Materials Ltd. 1 $6,637 Educator Supplies Ltd. 4 $259,829 Five Star Enterprises of Canada Ltd.* 1 $713,076 Staples Professional Inc. 1 $123,038 *Submission was Non-compliant Note: Office Central Inc. was the lowest bidding proponent on all 6 lots within the Request For Quotation.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 5, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Quotation, Ariba Document Number Doc 3705909281 Description: For the provision of Various Arts and Crafts Supplies for Recreation Programming for Children's Services and Parks, Forestry and Recreation for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) separate one (1) year periods. Note: Should the option(s) be exercised, then the General Manager of Children's Services will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Office Central Inc. Contract Award Value: $350,060 net of all applicable taxes (including 20 percent miscellaneous) $395,567 including HST and all applicable charges $356,222 net of HST recoveries Contract is expected to start on January 1, 2023 and end on December 31, 2023 Option Year 1: January 1, 2024 to December 31, 2024 $360,561 net of all applicable taxes (including 20 percent miscellaneous) $407,434 including HST and all applicable charges $366,907 net of HST recoveries Option Year 2: January 1, 2025 to December 31, 2025 $371,378 net of all applicable taxes (including 20 percent miscellaneous) $419,657 including HST and all applicable charges $377,914 net of HST recoveries Option Year 3: January 1, 2026 to December 31, 2026 $382,520 net of all applicable taxes (including 20 percent miscellaneous) $432,247 including HST and all applicable charges $389,252 net of HST recoveries The total potential contract award including option years identified in this report is $1,654,904 including all applicable taxes and charges. The total potential cost to the City including option years is $1,490,293 net of HST recoveries.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation, Ariba Document Number Doc 3705909281 Description: For the provision of Various Arts and Crafts Supplies for Recreation Programming for Children's Services and Parks, Forestry and Recreation for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) separate one (1) year periods. Note: Should the option(s) be exercised, then the General Manager of Children's Services will request the Acting Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Office Central Inc. Contract Award Value: $350,060 net of all applicable taxes (including 20 percent miscellaneous) $395,567 including HST and all applicable charges $356,222 net of HST recoveries Contract is expected to start on January 1, 2023 and end on December 31, 2023 Option Year 1: January 1, 2024 to December 31, 2024 $360,561 net of all applicable taxes (including 20 percent miscellaneous) $407,434 including HST and all applicable charges $366,907 net of HST recoveries Option Year 2: January 1, 2025 to December 31, 2025 $371,378 net of all applicable taxes (including 20 percent miscellaneous) $419,657 including HST and all applicable charges $377,914 net of HST recoveries Option Year 3: January 1, 2026 to December 31, 2026 $382,520 net of all applicable taxes (including 20 percent miscellaneous) $432,247 including HST and all applicable charges $389,252 net of HST recoveries The total potential contract award including option years identified in this report is $1,654,904 including all applicable taxes and charges. The total potential cost to the City including option years is $1,490,293 net of HST recoveries.
BA9.5adopted
Solicitation Issued: September 28, 2022 Solicitation Closed: October 31, 2022 Number of Addenda Issued: Three (3) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) Ritestart Limited $794,975* Martinway Contracting Ltd. $869,450 Brook Restoration Ltd. $1,180,063 *Pursuant to the Request for Tenders document, the Contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 5, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tenders, Ariba Document Number 3596273865, Contract Number 22SWM-IRM-016CDU Description: Weigh Scales Improvements at the Dufferin Transfer Station for Solid Waste Management Services. Recommended Supplier: Ritestart Limited Contract Award Value: $953,970 net of all applicable taxes and charges $1,077,986 including HST and all applicable charges $970,760 net of HST recoveries Contract is expected to start on March 1, 2023 and end on June 16, 2023.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tenders, Ariba Document Number 3596273865, Contract Number 22SWM-IRM-016CDU Description: Weigh Scales Improvements at the Dufferin Transfer Station for Solid Waste Management Services. Recommended Supplier: Ritestart Limited Contract Award Value: $953,970 net of all applicable taxes and charges $1,077,986 including HST and all applicable charges $970,760 net of HST recoveries Contract is expected to start on March 1, 2023 and end on June 16, 2023.
BA9.6adopted
Solicitation Issued: September 30, 2022 Solicitation Closed: November 3, 2022 Number of Addenda Issued: Three (3) Number of Bids: Five (5) Table 2: Summary of Suppliers Received for Ariba Document Number 3621156462 Dillon Consulting Limited IBI Group Professional Services (Canada) Inc. SLA Landscape Design and Planning Inc. (Canada) O2 Planning and Design Inc. Studio tla (Terraplan Landscape Architects Inc.) The Planning Partnership Limited Range of Scores: The scores above the minimum threshold ranged from 76.77 to 92.43.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 5, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Ariba Document Number 3621156462, Contract Number 22-PFR-216 Description: Provide Professional and Technical Services to design and administer construction of David Crombie Park Improvements and The Esplanade and Mill Street Connection Cycle Track during the contract term of 2022 to 2026. Recommended Supplier: IBI Group Professional Services Inc., and SLA Landscape Design and Planning Inc. Contract Award Value: $2,733,266 net of all applicable taxes and charges $3,088,591 including HST and all applicable charges $2,781,371 net of HST recoveries The contract award value includes the City's Contingency Allowance. The contract is expected to start following the date of award and end by November 30, 2026.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Ariba Document Number 3621156462, Contract Number 22-PFR-216 Description: Provide Professional and Technical Services to design and administer construction of David Crombie Park Improvements and The Esplanade and Mill Street Connection Cycle Track during the contract term of 2022 to 2026. Recommended Supplier: IBI Group Professional Services Inc., and SLA Landscape Design and Planning Inc. Contract Award Value: $2,733,266 net of all applicable taxes and charges $3,088,591 including HST and all applicable charges $2,781,371 net of HST recoveries The contract award value includes the City's Contingency Allowance. The contract is expected to start following the date of award and end by November 30, 2026.
BA9.7adopted
Solicitation Issued: October 4, 2022 Solicitation Closed: November 4, 2022 Number of Addenda Issued: Three (3) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) 2489960 Ontario Inc. $18,200,000.00* 614128 Ontario Ltd. o/a Trisan Construction $21,996,365.21 Four Seasons Site Development Ltd. $18,824,940.60 Green Infrastructure Partners Inc. $25,673,761.20 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 5, 2023) from the Chief Procurement Officer: Solicitation Number: Request for Tender Ariba Document Number 3674473424, Contract Number 22ECS-LU-08SU Description: Watermain and substandard water service replacements on Aylesworth Avenue, Coady Avenue, Danforth Avenue, Donlands Avenue, Jones Avenue, Saulter Street, and Woodbine Avenue; Combined Sewer Replacement on Canvarco Road, and Wheeler Avenue; Full Depth Asphalt Replacement on Aylesworth Avenue, Coady Avenue, and Saulter Street; Local Road Reconstruction on Wheeler Avenue; and New Sidewalk Installation on Aylesworth Avenue. Recommended Supplier: 2489960 Ontario Inc. o/a Kore Infrastructure Group Contract Award Value: $19,838,000 net of all applicable taxes and charges $22,416,940 including HST and all applicable charges $20,187,149 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.
Staff recommendation as filed
The Acting Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Ariba Document Number 3674473424, Contract Number 22ECS-LU-08SU Description: Watermain and substandard water service replacements on Aylesworth Avenue, Coady Avenue, Danforth Avenue, Donlands Avenue, Jones Avenue, Saulter Street, and Woodbine Avenue; Combined Sewer Replacement on Canvarco Road, and Wheeler Avenue; Full Depth Asphalt Replacement on Aylesworth Avenue, Coady Avenue, and Saulter Street; Local Road Reconstruction on Wheeler Avenue; and New Sidewalk Installation on Aylesworth Avenue. Recommended Supplier: 2489960 Ontario Inc. o/a Kore Infrastructure Group Contract Award Value: $19,838,000 net of all applicable taxes and charges $22,416,940 including HST and all applicable charges $20,187,149 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2023.