Bid Award Panel
The full agenda, as filed
All 5 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA94.1adopted
Solicitation Issued: February 11, 2020 Solicitation Closed: March 10, 2020 Number of Addenda Issued: 2 Number of Bids: 6 Table 2A: Summary of Bids Received for Ariba Doc Number 2214523291 including bid price: Part A Bidder Name Bid Price (including 25 percent Miscellaneous Line and prompt payment discount) Sherwin Williams Paints Canada $103,415.79 (2 percent prompt payment) Pro Glo Paints Ltd. $104,467.20 (2 percent prompt payment) PPG $135,103.63 AV Coatings Ltd. $206,521.43 (including 1 percent prompt payment) Selectone Paints Inc.* Non-Compliant Table 2B: Summary of Bids Received for Ariba Doc Number 2214523291 including bid price: Part B Bidder Name Bid Price (including 25 percent Miscellaneous Line and prompt payment discount) Sherwin Williams Paints Canada $68,221.25 (2 percent prompt payment) PPG $163,125.00 Table 2C: Summary of Bids Received for Ariba Doc Number 2214523291 including bid price: Part C Bidder Name Bid Price (including 25 percent Miscellaneous Line and prompt payment discount) Pro Glo Paints Ltd. $24,942.84 PPG $25,379.13 Selectone Paints Inc.* Non-Compliant Table 2D: Summary of Bids Received for Ariba Doc Number 2214523291 including bid price: Part D Bidder Name Bid Price (including 25 percent Miscellaneous Line and prompt payment discount) PPG $20,734.31 Pro Glo Paints Ltd. $24,036.22 Sherwin Williams Paints Canada Non-Compliant Table 2E: Summary of Bids Received for Ariba Doc Number 2214523291 including bid price: Part E Bidder Name Bid Price (including 25 percent Miscellaneous Line and prompt payment discount) Sherwin Williams Paints Canada $18,386.94 (2 percent prompt payment) Pro Glo Paints Ltd. $19,662.05 GUILLEVIN INTERNATIONAL $23,824.25 PPG $27,734.00 AV Coatings Ltd. $37,051.06 (1 percent prompt payment) Selectone Paints Inc.* Non-Compliant *Bidder was found non-compliant with mandatory requirements.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 29, 2020) from the Chief Procurement Officer: Solicitation Number: Ariba Doc Number 2214523291 Description: Ariba Doc Number 2214523291 (Request For Quotation Number 1105-20-0101) for the non-exclusive supply and delivery of Various Paint Products to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2021, with the option to renew the Contract for four (4) additional one (1) year period, all in accordance with the provisions and specifications contained in this Request for Quotation (RFQ). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Sherwin Williams Paints Canada (Part A, B and E) Contract Award Value: $192,510 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $217,536 including HST and all applicable charges $195,898 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2021 Option Year 1 (August 1, 2021 to July 31, 2022) $198,285 net of all applicable taxes and charges $224,062 including all applicable taxes and charges $201,775 net of HST recoveries Option Year 2 (August 1, 2022 to July 31, 2023) $204,234 net of all applicable taxes and charges $230,784 including all applicable taxes and charges $207,828 net of HST recoveries Option Year 3 (August 1, 2023 to July 31, 2024) $210,361 net of all applicable taxes and charges $237,707 including all applicable taxes and charges $214,063 net of HST recoveries Option Year 4 (August 1, 2024 to July 31, 2025) $216,671 net of all applicable taxes and charges $244,839 including all applicable taxes and charges $220,485 net of HST recoveries The total potential contract award including all option years is $1,040,049 net of HST recoveries, $1,154,928 including all applicable taxes and charges and $1,022,060 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index. Additionally: Pro Glo Plaints Ltd., being the lowest bidder for Part C will be awarded a contract for $135,127 net of all applicable taxes and charges, including all option years. PPG being the lowest bidder for Part D will be awarded a contract for $110,081, net of all applicable taxes and charges, including all option years, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award - Chief Procurement Officer.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc Number 2214523291 Description: Ariba Doc Number 2214523291 (Request For Quotation Number 1105-20-0101) for the non-exclusive supply and delivery of Various Paint Products to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2021, with the option to renew the Contract for four (4) additional one (1) year period, all in accordance with the provisions and specifications contained in this Request for Quotation (RFQ). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Sherwin Williams Paints Canada (Part A, B and E) Contract Award Value: $192,510 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $217,536 including HST and all applicable charges $195,898 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2021 Option Year 1 (August 1, 2021 to July 31, 2022) $198,285 net of all applicable taxes and charges $224,062 including all applicable taxes and charges $201,775 net of HST recoveries Option Year 2 (August 1, 2022 to July 31, 2023) $204,234 net of all applicable taxes and charges $230,784 including all applicable taxes and charges $207,828 net of HST recoveries Option Year 3 (August 1, 2023 to July 31, 2024) $210,361 net of all applicable taxes and charges $237,707 including all applicable taxes and charges $214,063 net of HST recoveries Option Year 4 (August 1, 2024 to July 31, 2025) $216,671 net of all applicable taxes and charges $244,839 including all applicable taxes and charges $220,485 net of HST recoveries The total potential contract award including all option years is $1,040,049 net of HST recoveries, $1,154,928 including all applicable taxes and charges and $1,022,060 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index. Additionally: Pro Glo Plaints Ltd., being the lowest bidder for Part C will be awarded a contract for $135,127 net of all applicable taxes and charges, including all option years. PPG being the lowest bidder for Part D will be awarded a contract for $110,081, net of all applicable taxes and charges, including all option years, all in accordance with the Purchasing By-Law 195-8, Toronto Municipal Code Chapter 195 Article 8.1 - Authority to award - Chief Procurement Officer.
BA94.2adopted
Call Issued: April 16, 2020 Call Closed: June 5, 2020 Number of Addenda Issued: 3 Number of Bids: 3 Table 2: Summary of Bids Received for Ariba Doc Number 2232338662 (net of all taxes and charges) Bidder Name Bid Price (including 25 percent Miscellaneous Line) Tacel Ltd. $1,222,495.63 (including 5 percent prompt payment) Peek Traffic (DBA Oriux) $1,417,812.50 Innovative Traffic Solutions Inc. $2,305,225.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 29, 2020) from the Chief Procurement Officer: Solicitation Number: Ariba Doc Number 2232338662 Description: Ariba Doc Number 2232338662 (Request For Quotation Number 1212-20-0103) for the non-exclusive supply and delivery of Traffic Control Cabinet to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2021, with the option to renew the Contract for three (3) additional one (1) year period, all in accordance with the provisions and specifications contained in this Request for Quotation (RFQ). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Tacel Ltd. Contract Award Value: $1,286,838 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,454,126 including HST and all applicable charges $1,309,485 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2021 Option Year 1 (August 1, 2021 to July 31, 2022) $1,325,443 net of all applicable taxes and charges $1,497,750 including all applicable taxes and charges $1,348,769 net of HST recoveries Option Year 2 (August 1, 2022 to July 31, 2023) $1,365,206 net of all applicable taxes and charges $1,542,683 including all applicable taxes and charges $1,389,232 net of HST recoveries Option Year 3 (August 1, 2023 to July 31, 2024) $1,406,162 net of all applicable taxes and charges $1,588,963 including all applicable taxes and charges $1,430,909 net of HST recoveries The total potential contract award including all option years is $5,478,395 net of HST recoveries, $6,083,522 including all applicable taxes and charges and $5,383,648 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Ariba Doc Number 2232338662 Description: Ariba Doc Number 2232338662 (Request For Quotation Number 1212-20-0103) for the non-exclusive supply and delivery of Traffic Control Cabinet to various Purchasing and Materials Management (Stores) locations from the date of award to July 31, 2021, with the option to renew the Contract for three (3) additional one (1) year period, all in accordance with the provisions and specifications contained in this Request for Quotation (RFQ). Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions. Recommended Supplier: Tacel Ltd. Contract Award Value: $1,286,838 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $1,454,126 including HST and all applicable charges $1,309,485 net of HST recoveries Contract is expected to start on date of award and end on July 31, 2021 Option Year 1 (August 1, 2021 to July 31, 2022) $1,325,443 net of all applicable taxes and charges $1,497,750 including all applicable taxes and charges $1,348,769 net of HST recoveries Option Year 2 (August 1, 2022 to July 31, 2023) $1,365,206 net of all applicable taxes and charges $1,542,683 including all applicable taxes and charges $1,389,232 net of HST recoveries Option Year 3 (August 1, 2023 to July 31, 2024) $1,406,162 net of all applicable taxes and charges $1,588,963 including all applicable taxes and charges $1,430,909 net of HST recoveries The total potential contract award including all option years is $5,478,395 net of HST recoveries, $6,083,522 including all applicable taxes and charges and $5,383,648 net of all applicable taxes and charges. The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.
BA94.3adopted
Solicitation Issued: March 12, 2020 Solicitation Closed: June 3, 2020 Number of Addenda Issued: Six (6) Number of Proposals: Seven (7) Table 2: Summary of Proposals Received for Ariba Doc Number 2279421586 Supplier Name Associated Engineering (Ont.) Ltd. CIMA Canada Inc.*** EXP Services Inc.* GHD Limited Mendanha's Compliance** Parsons Inc. WSP Canada Group Ltd. *Pursuant to the Request For Proposal document the contract award value includes contingency. **Supplier was found non-compliant with mandatory requirements. ***Proposals did not meet the minimum technical threshold of 60 points (75 percent of 80 points) for the Cost of Services envelope to be opened and evaluated. Range of Total Scores: 54.63 to 84.3
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 20, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Number DOC2279421586 (9117-20-7001) Description: Request For Proposal Number 9117-20-7001 for Professional Engineering Services during Design, Service During Construction and Post Construction Services for Upsizing 900m of Existing 900mm Watermain on Rowanwood Avenue Recommended Supplier: EXP Services Inc. Contract Award Value: $2,801,094 net of all applicable taxes and charges $3,165,236 including HST and all applicable charges $2,850,393 net of HST recoveries Contract is expected to start in August 2020 and end by June 2027.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Number DOC2279421586 (9117-20-7001) Description: Request For Proposal Number 9117-20-7001 for Professional Engineering Services during Design, Service During Construction and Post Construction Services for Upsizing 900m of Existing 900mm Watermain on Rowanwood Avenue Recommended Supplier: EXP Services Inc. Contract Award Value: $2,801,094 net of all applicable taxes and charges $3,165,236 including HST and all applicable charges $2,850,393 net of HST recoveries Contract is expected to start in August 2020 and end by June 2027.
BA94.4adopted
Solicitation Issued: April 17, 2020 Solicitation Closed: May 27, 2020 Number of Addenda Issued: Two (2) Number of Bids: One (1) Table 2: Summary of Bids Received for Ariba Doc Number 2310250110 including bid price Supplier Name Bid Price (including H.S.T.)* Clearway Construction Inc. $895,010** *Pursuant to the Request For Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 21, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Tender Number DOC2310250110 (81-2020), Contract Number 19ECS-MI-01SA Description: Request For Tender Number 81-2020, Contract Number 19ECS-MI-01SA for Sanitary Sewer Overflow Chamber Rehabilitation in the Scott Street Pumping Station Service Area Recommended Supplier: Clearway Construction Inc. Contract Award Value: $861,878 net of all applicable taxes and charges $973,922 including HST and all applicable charges $877,047 net of HST recoveries Contract is expected to start on date of award and end in January 2021.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Number DOC2310250110 (81-2020), Contract Number 19ECS-MI-01SA Description: Request For Tender Number 81-2020, Contract Number 19ECS-MI-01SA for Sanitary Sewer Overflow Chamber Rehabilitation in the Scott Street Pumping Station Service Area Recommended Supplier: Clearway Construction Inc. Contract Award Value: $861,878 net of all applicable taxes and charges $973,922 including HST and all applicable charges $877,047 net of HST recoveries Contract is expected to start on date of award and end in January 2021.
BA94.5adopted
Solicitation Issued: March 18, 2020 Solicitation Closed: May 29, 2020 Number of Addenda Issued: Six (6) Number of Bids: Ten (10) Table 2: Summary of Bids Received for Ariba Doc Number 2316571969 including bid price Bidder Name Bid Price (including HST)* 614128 Ontario Ltd. (Trisan Construction) $21,109,318 Dom-Meridian Construction Ltd. $21,466,960 GFL Infrastructure Group Inc. $25,752,321 Drainstar Contracting Ltd. $26,517,340 Memme Excavation Ltd. $27,678,953 Clearway Construction Inc. $28,212,037 Sanscon Construction Ltd. $28,894,491 KAPP Infrastructure Inc. $30,037,521 Comer Group Limited $31,045,980 Varcon Construction Corp. $32,889,994 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 24, 2020) from the Chief Procurement Officer: Solicitation Number: Request for Tender Number DOC2316571969 (75-2020), Contract Number 19ECS-LU-03FP Description: Request For Tender Number 75-2020, Contract Number 19ECS-LU-03FP for Storm and sanitary sewer upgrades, watermain replacement and other related improvements for Basement Flooding Protection Program Phase 4, Assignment 9-01 on Allonsius Dr, Boreal Rd, Botley Rd, Burnhamthorpe Rd, Carsbrooke Rd, Crendon Dr, Elderfield Cres, Endwood Rd, Hernshaw Cres, Indianola Dr, Glos Rd, Kris Crt, Monet Ave, Renforth Dr, Saturn Rd, Saturn Rd Easement, Tranquil Dr, Tunbridge Cres, and Windust Gt. Recommended Supplier: 614128 Ontario Ltd. operating as Trisan Construction Contract Award Value: $21,482,935 net of all applicable taxes and charges $24,275,716 including HST and all applicable charges $21,861,034 net of HST recoveries Contract is expected to start on September 15, 2020, and end on December 31, 2023.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel, pursuant to Section 195-8.3A(3) of the Municipal Code, Chapter 195, Purchasing, exercise the power of a Standing Committee to grant authority to award the following contract: Solicitation Number: Request for Tender Number DOC2316571969 (75-2020), Contract Number 19ECS-LU-03FP Description: Request For Tender Number 75-2020, Contract Number 19ECS-LU-03FP for Storm and sanitary sewer upgrades, watermain replacement and other related improvements for Basement Flooding Protection Program Phase 4, Assignment 9-01 on Allonsius Dr, Boreal Rd, Botley Rd, Burnhamthorpe Rd, Carsbrooke Rd, Crendon Dr, Elderfield Cres, Endwood Rd, Hernshaw Cres, Indianola Dr, Glos Rd, Kris Crt, Monet Ave, Renforth Dr, Saturn Rd, Saturn Rd Easement, Tranquil Dr, Tunbridge Cres, and Windust Gt. Recommended Supplier: 614128 Ontario Ltd. operating as Trisan Construction Contract Award Value: $21,482,935 net of all applicable taxes and charges $24,275,716 including HST and all applicable charges $21,861,034 net of HST recoveries Contract is expected to start on September 15, 2020, and end on December 31, 2023.