Bid Award Panel
The full agenda, as filed
All 10 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
BA97.1adopted
Solicitation Issued: June 3, 2024 Solicitation Closed: July 12, 2024 Number of Addenda Issued: Six (6) Number of Bids: Four (4) Table 2: Summary of Bids Received Supplier Name Bid Price (excluding H.S.T.) Detectronic Limited $1,789,525.50* ADS Environmental Technologies Inc. $2,275,786.38* Avensys Solutions Inc. $2,363,425.00* SPD Sales Limited $5,360,302.28 *Pursuant to the Request for Quotation document the contract award value includes miscellaneous amount of 20 percent.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 12, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4586213043 Description: Supply and Delivery of Flow Monitoring Equipment from the date of award to August 31, 2025 with the option in favour of the City to extend the term of the agreement on the same terms and conditions for up to four (4) additional separate one (1) year period at the sole discretion of the City and subject to budget approval. The Request for Quotation is structured to award contracts to the three (3) lowest supplier's meeting specifications and providing the lowest total bid price by allocating fifty percent quantities to the lowest supplier, thirty percent of the quantities to the second lowest supplier and twenty percent quantities to the third lowest supplier. Should the option year(s) be exercised, the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Suppliers: Detectronic Limited (fifty percent quantities) ADS Environmental Technologies Inc. (thirty percent quantities) Avensys Solutions Inc. (twenty percent quantities) Contract Award Value: Detectronic Limited $1,073,715 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $1,213,298 including HST and all applicable charges $1,092,613 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2025. Option Year 1: September 1, 2025 to August 31, 2026 $1,105,927 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $1,249,697 including HST and all applicable charges $1,125,391 net of HST recoveries Option Year 2: September 1, 2026 to August 31, 2027 $1,139,105 net of all applicable taxes and charges(including 20 percent for Miscellaneous Items) $1,287,188 including HST and all applicable charges $1,159,153 net of HST recoveries Option Year 3: September 1, 2027 to August 31, 2028 $1,173,278 net of all applicable taxes and charges(including 20 percent for Miscellaneous Items) $1,325,804 including HST and all applicable charges $1,193,927 net of HST recoveries Option Year 4: September 1, 2028 to August 31, 2029 $1,208,476 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $1,365,578 including HST and all applicable charges $1,229,745 net of HST recoveries The total potential contact award including all option years is $5,700,500 net of all taxes and charges and $6,441,565 including all applicable taxes and charges. The total potential cost to the City including all option years is $5,800,829 net of HST recoveries. ADS Environmental Technologies Inc. $819,283 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $925,790 including HST and all applicable charges $833,702 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2025. Option Year 1: September 1, 2025 to August 31, 2026 $843,862 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $953,564 including HST and all applicable charges $858,714 net of HST recoveries Option Year 2: September 1, 2026 to August 31, 2027 $869,177 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $982,171 including HST and all applicable charges $884,475 net of HST recoveries Option Year 3: September 1, 2027 to August 31, 2028 $895,253 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $1,011,636 including HST and all applicable charges $911,009 net of HST recoveries Option Year 4: September 1, 2028 to August 31, 2029 $922,110 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $1,041,985 including HST and all applicable charges $938,339 net of HST recoveries The total potential contact award including all option years is $4,349,685 net of all taxes and charges and $4,915,144 including all applicable taxes and charges. The total potential cost to the City including all option years is $4,426,240 net of HST recoveries. Avensys Solutions Inc. $567,222 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $640,961 including HST and all applicable charges $577,205 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2025. Option Year 1: September 1, 2025 to August 31, 2026 $584,239 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $660,190 including HST and all applicable charges $594,521 net of HST recoveries Option Year 2: September 1, 2026 to August 31, 2027 $601,766 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $679,995 including HST and all applicable charges $612,357 net of HST recoveries Option Year 3: September 1, 2027 to August 31, 2028 $619,819 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $700,395 including HST and all applicable charges $630,728 net of HST recoveries Option Year 4: September 1, 2028 to August 31, 2029 $638,413 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $721,407 including HST and all applicable charges $649,649 net of HST recoveries The total potential contact award including all option years is $3,011,459 net of all taxes and charges and $3,402,948 including all applicable taxes and charges. The total potential cost to the City including all option years is $3,064,460 net of HST recoveries. The combined total potential contact award including all option years is $13,061,644 net of all taxes and charges and $14,759,658 including all applicable taxes and charges. The total potential cost to the City including the option years is $13,291,529 net of HST recoveries. The above cost calculations include a 20 percent miscellaneous cost and a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4586213043 Description: Supply and Delivery of Flow Monitoring Equipment from the date of award to August 31, 2025 with the option in favour of the City to extend the term of the agreement on the same terms and conditions for up to four (4) additional separate one (1) year period at the sole discretion of the City and subject to budget approval. The Request for Quotation is structured to award contracts to the three (3) lowest supplier's meeting specifications and providing the lowest total bid price by allocating fifty percent quantities to the lowest supplier, thirty percent of the quantities to the second lowest supplier and twenty percent quantities to the third lowest supplier. Should the option year(s) be exercised, the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions. Recommended Suppliers: Detectronic Limited (fifty percent quantities) ADS Environmental Technologies Inc. (thirty percent quantities) Avensys Solutions Inc. (twenty percent quantities) Contract Award Value: Detectronic Limited $1,073,715 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $1,213,298 including HST and all applicable charges $1,092,613 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2025. Option Year 1: September 1, 2025 to August 31, 2026 $1,105,927 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $1,249,697 including HST and all applicable charges $1,125,391 net of HST recoveries Option Year 2: September 1, 2026 to August 31, 2027 $1,139,105 net of all applicable taxes and charges(including 20 percent for Miscellaneous Items) $1,287,188 including HST and all applicable charges $1,159,153 net of HST recoveries Option Year 3: September 1, 2027 to August 31, 2028 $1,173,278 net of all applicable taxes and charges(including 20 percent for Miscellaneous Items) $1,325,804 including HST and all applicable charges $1,193,927 net of HST recoveries Option Year 4: September 1, 2028 to August 31, 2029 $1,208,476 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $1,365,578 including HST and all applicable charges $1,229,745 net of HST recoveries The total potential contract award including all option years is $5,700,500 net of all taxes and charges and $6,441,565 including all applicable taxes and charges. The total potential cost to the City including all option years is $5,800,829 net of HST recoveries. ADS Environmental Technologies Inc. $819,283 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $925,790 including HST and all applicable charges $833,702 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2025. Option Year 1: September 1, 2025 to August 31, 2026 $843,862 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $953,564 including HST and all applicable charges $858,714 net of HST recoveries Option Year 2: September 1, 2026 to August 31, 2027 $869,177 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $982,171 including HST and all applicable charges $884,475 net of HST recoveries Option Year 3: September 1, 2027 to August 31, 2028 $895,253 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $1,011,636 including HST and all applicable charges $911,009 net of HST recoveries Option Year 4: September 1, 2028 to August 31, 2029 $922,110 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $1,041,985 including HST and all applicable charges $938,339 net of HST recoveries The total potential contract award including all option years is $4,349,685 net of all taxes and charges and $4,915,144 including all applicable taxes and charges. The total potential cost to the City including all option years is $4,426,240 net of HST recoveries. Avensys Solutions Inc. $567,222 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $640,961 including HST and all applicable charges $577,205 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2025. Option Year 1: September 1, 2025 to August 31, 2026 $584,239 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $660,190 including HST and all applicable charges $594,521 net of HST recoveries Option Year 2: September 1, 2026 to August 31, 2027 $601,766 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $679,995 including HST and all applicable charges $612,357 net of HST recoveries Option Year 3: September 1, 2027 to August 31, 2028 $619,819 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $700,395 including HST and all applicable charges $630,728 net of HST recoveries Option Year 4: September 1, 2028 to August 31, 2029 $638,413 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items) $721,407 including HST and all applicable charges $649,649 net of HST recoveries The total potential contract award including all option years is $3,011,459 net of all taxes and charges and $3,402,948 including all applicable taxes and charges. The total potential cost to the City including all option years is $3,064,460 net of HST recoveries. The combined total potential contract award including all option years is $13,061,644 net of all taxes and charges and $14,759,658 including all applicable taxes and charges. The total potential cost to the City including the option years is $13,291,529 net of HST recoveries. The above cost calculations include a 20 percent miscellaneous cost and a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA97.2adopted
Solicitation Issued: July 16, 2024 Solicitation Closed: August 14, 2024 Number of Addenda Issued: One (1) Number of Bids: Two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) 2036677 Ontario Ltd. o/a Production Service Industries $288,595.00 IATSE Local 58 $444,560.00
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 12, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4598881719 Description: Skilled Entertainment Labour Services for Economic Development and Culture, City Cultural Events, supporting signature city produced events such as Canada Day, Nuit Blanche, Cavalcade of Lights, and New Years Eve, and other City of Toronto produced special events as required for a period of one (1) year, with four (4) separate one (1) year options. Should the option(s) be exercised, then the General Manager, Economic Development and Culture will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 2036677 Ontario Ltd. operating as Production Service Industries Contract Award Value: $288,595 net of all applicable taxes and charges $326,112 including HST and all applicable charges $293,674 net of HST recoveries Contract is expected to start on October 1, 2024 and end on September 30, 2025 Option Year 1 (October 1, 2025 to September 30, 2026) $297,253 net of all applicable taxes and charges $335,896 including HST and all applicable charges $302,485 net of HST recoveries Option Year 2 (October 1, 2026 to September 30, 2027) $306,170 net of all applicable taxes and charges $345,973 including HST and all applicable charges $311,559 net of HST recoveries Option Year 3 (October 1, 2027 to September 30, 2028) $315,356 net of all applicable taxes and charges $356,352 including HST and all applicable charges $320,906 net of HST recoveries Option Year 4 (October 1, 2028 to September 30, 2029) $324,816 net of all applicable taxes and charges $367,042 including HST and all applicable charges $330,533 net of HST recoveries The total potential combined contract award identified in this report including option years is $1,532,190 net of all applicable taxes and charges, $1,731,375 including HST and all applicable charges. The total potential cost to the City including option years is $1,559,157 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one-(1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4598881719 Description: Skilled Entertainment Labour Services for Economic Development and Culture, City Cultural Events, supporting signature city produced events such as Canada Day, Nuit Blanche, Cavalcade of Lights, and New Years Eve, and other City of Toronto produced special events as required for a period of one (1) year, with four (4) separate one (1) year options. Should the option(s) be exercised, then the General Manager, Economic Development and Culture will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 2036677 Ontario Ltd. operating as Production Service Industries Contract Award Value: $288,595 net of all applicable taxes and charges $326,112 including HST and all applicable charges $293,674 net of HST recoveries Contract is expected to start on October 1, 2024 and end on September 30, 2025 Option Year 1 (October 1, 2025 to September 30, 2026) $297,253 net of all applicable taxes and charges $335,896 including HST and all applicable charges $302,485 net of HST recoveries Option Year 2 (October 1, 2026 to September 30, 2027) $306,170 net of all applicable taxes and charges $345,973 including HST and all applicable charges $311,559 net of HST recoveries Option Year 3 (October 1, 2027 to September 30, 2028) $315,356 net of all applicable taxes and charges $356,352 including HST and all applicable charges $320,906 net of HST recoveries Option Year 4 (October 1, 2028 to September 30, 2029) $324,816 net of all applicable taxes and charges $367,042 including HST and all applicable charges $330,533 net of HST recoveries The total potential combined contract award identified in this report including option years is $1,532,190 net of all applicable taxes and charges, $1,731,375 including HST and all applicable charges. The total potential cost to the City including option years is $1,559,157 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one-(1) year period.
BA97.3adopted
Solicitation Issued: June 13, 2024 Solicitation Closed: July 2, 2024 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 3: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T.) 2956-1198 Quebec Inc. operating as AirFlow Deflector Inc. Lot A: $1,061,100 Lot B: $469,080 Binzz Inc. operating as Truckz & Binzz Lot A: $1,141,500 Lot B: $477,120 *Bid Price does not contain the 20 percent miscellaneous items
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 12, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4623445529 Description: For the non-exclusive supply of all labour, materials, and equipment necessary to supply and install Pedestrian and Cyclist Safety Truck Side Guards on existing City of Toronto Class 4 - 8 vehicles and refuse trailers for one (1) year from date of award to August 31, 2025, with an option in favour of the City to extend the contract under the same terms and conditions for an additional term of two (2) separate one (1) year periods. Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 2956-1198 Quebec Inc. operating as AirFlow Deflector Inc. (Lot A: Class 4 - 8 Vehicles, Lot B: Trailers) Contract Award Value: $1,836,216 net of all applicable taxes and charges $2,074,924 including HST and all applicable charges $1,868,533 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2025. Option Year 1 (September 1, 2025 to August 31, 2026) $1,891,302 net of all applicable taxes and charges $2,137,172 including HST and all applicable charges $1,924,589 net of HST recoveries Option Year 2 (September 1, 2026 to August 31, 2027) $1,948,042 net of all applicable taxes and charges $2,201,287 including HST and all applicable charges $1,982,327 net of HST recoveries The total potential contract award including option years is $5,675,560 net of all applicable taxes and charges, and $6,413,383 including HST and all applicable charges. The total potential cost to the City, including both option years, is $5,775,450 net of HST recoveries. The above cost calculations reflect three (3) percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period, and a twenty (20) percent for miscellaneous items.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4623445529 Description: For the non-exclusive supply of all labour, materials, and equipment necessary to supply and install Pedestrian and Cyclist Safety Truck Side Guards on existing City of Toronto Class 4 - 8 vehicles and refuse trailers for one (1) year from date of award to August 31, 2025, with an option in favour of the City to extend the contract under the same terms and conditions for an additional term of two (2) separate one (1) year periods. Should the option year(s) be exercised, then the General Manager, Fleet Services Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: 2956-1198 Quebec Inc. operating as AirFlow Deflector Inc. (Lot A: Class 4 - 8 Vehicles, Lot B: Trailers) Contract Award Value: $1,836,216 net of all applicable taxes and charges $2,074,924 including HST and all applicable charges $1,868,533 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2025. Option Year 1 (September 1, 2025 to August 31, 2026) $1,891,302 net of all applicable taxes and charges $2,137,172 including HST and all applicable charges $1,924,589 net of HST recoveries Option Year 2 (September 1, 2026 to August 31, 2027) $1,948,042 net of all applicable taxes and charges $2,201,287 including HST and all applicable charges $1,982,327 net of HST recoveries The total potential contract award including option years is $5,675,560 net of all applicable taxes and charges, and $6,413,383 including HST and all applicable charges. The total potential cost to the City, including both option years, is $5,775,450 net of HST recoveries. The above cost calculations reflect three percent (3%) Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period, and a twenty percent (20%) for miscellaneous items.
BA97.4adopted
Solicitation Issued: June 28, 2024 Solicitation Closed: August 2, 2024 Number of Addenda Issued: Two (2) Number of Bids: Two (2) Table 2: Summary of Bid Received including bid price. Supplier Name Bid Price (excluding H.S.T.) GLEN CHEMICALS LIMITED $330,508.95 MIDATLAS CORP. $916,387.00 *Bid Price does not contain the 20 percent miscellaneous items
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 12, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4628817833 Description: For the non-exclusive supply and delivery of Swimming Pool Chemicals and Supplies to various Purchasing and Materials Management (Stores) locations from the date of award to August 31, 2025, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management will perform a market analysis to verify the current market conditions as compared to the proposed increase by the Supplier and that Materials Management and Stores will monitor Supplier performance during the first term of the contract. Should the option year(s) be exercised, the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Glen Chemicals Limited Contract Award Value: $396,611 net of all applicable taxes and charges $448,170 including HST and all applicable charges. $403,591 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2025 Option Year 1 (September 1, 2025 to August 31, 2026) $408,509 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $461,615 including all applicable taxes and charges. $415,699 net of HST recoveries Option Year 2 (September 1, 2026 to August 31, 2027) $420,764 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $475,464 including all applicable taxes and charges. $428,170 net of HST recoveries Option Year 3 (September 1, 2027 to August 31, 2028) $433,387 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $489,728 including all applicable taxes and charges. $441,015 net of HST recoveries Option Year 4 (September 1, 2028 to August 31, 2029) $446,389 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $504,419 including all applicable taxes and charges. $454,245 net of HST recoveries The total potential combined contract award identified in this report including option years is $2,105,660 net of all applicable taxes and charges, $2,379,396 including all applicable ta xes a nd cha rges. The total potential combined cost to the City including option years is $2,142,720 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation Doc4628817833 Description: For the non-exclusive supply and delivery of Swimming Pool Chemicals and Supplies to various Purchasing and Materials Management (Stores) locations from the date of award to August 31, 2025, with the option to renew the Contract for four (4) additional one (1)-year periods at the sole discretion of the City and subject to budget approval(s). Prior to the renewal of the contract, Purchasing and Materials Management will perform a market analysis to verify the current market conditions as compared to the proposed increase by the Supplier and that Materials Management and Stores will monitor Supplier performance during the first term of the contract. Should the option year(s) be exercised, the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: Glen Chemicals Limited Contract Award Value: $396,611 net of all applicable taxes and charges $448,170 including HST and all applicable charges. $403,591 net of HST recoveries Contract is expected to start on date of award and end on August 31, 2025 Option Year 1 (September 1, 2025 to August 31, 2026) $408,509 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $461,615 including all applicable taxes and charges. $415,699 net of HST recoveries Option Year 2 (September 1, 2026 to August 31, 2027) $420,764 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $475,464 including all applicable taxes and charges. $428,170 net of HST recoveries Option Year 3 (September 1, 2027 to August 31, 2028) $433,387 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $489,728 including all applicable taxes and charges. $441,015 net of HST recoveries Option Year 4 (September 1, 2028 to August 31, 2029) $446,389 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $504,419 including all applicable taxes and charges. $454,245 net of HST recoveries The total potential combined contract award identified in this report including option years is $2,105,660 net of all applicable taxes and charges, $2,379,396 including all applicable taxes and charges. The total potential combined cost to the City including option years is $2,142,720 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA97.5adopted
Award of Doc4650740446 to Softchoice LP for Adobe Software Products for Technology Services
Solicitation Issued: July 8, 2024 Solicitation Closed: August 7, 2024 Number of Addenda Issued: Two (2) Number of Bids: Three (3) Table 2: Summary of Bids Received including bid price Supplier Name *Bid Price (excluding HST) SOFTCHOICE LP $1,485,598.90 CDW CANADA INC $1,497,981.04 POWERLAND COMPUTERS LTD $2,663,949.59 *Note: Bid Price is being used as a basis for comparison upon which the award will be made. Awarded contract will be for a period of three (3) years in the amount of $8,970,000 net of all taxes, with option to renew for up to two (2) separate one (1) year terms with a fixed upset value not to exceed $2,240,000.00 and $2,690,000.00 respectively, with a total amount of $13,900,000.00 net of all taxes.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 12, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4650740446 Description: The non-exclusive provisioning of Adobe Software Product Licenses for the City of Toronto for a period of three (3) years from the date of award, with an option to extend the contract on the same terms and conditions for up to two (2) additional terms of one (1) year each. Recommended Supplier: Softchoice LP Contract Award Value: $8,970,000 net of all applicable taxes and charges $10,136,100 including HST and all applicable charges $9,127,872 net of HST recoveries Contract is expected to start on the date of award for an initial term of three (3) years ending on September 14, 2027. Optional Year One (1) (September 15, 2027 to September 14, 2028) $2,240,000 net of all applicable taxes and charges $2,531,200 including HST and all applicable charges $2,279,424 net of HST recoveries Optional Year Two (2) (September 15, 2028 to September 14, 2029) $2,690,000 net of all applicable taxes and charges $3,039,700 including HST and all applicable charges $2,737,344 net of HST recoveries The total potential contract award including all optional periods is $14,144,640 net of HST recoveries.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4650740446 Description: The non-exclusive provisioning of Adobe Software Product Licenses for the City of Toronto for a period of three (3) years from the date of award, with an option to extend the contract on the same terms and conditions for up to two (2) additional terms of one (1) year each. Recommended Supplier: Softchoice LP Contract Award Value: $8,970,000 net of all applicable taxes and charges $10,136,100 including HST and all applicable charges $9,127,872 net of HST recoveries Contract is expected to start on the date of award for an initial term of three (3) years ending on September 14, 2027. Optional Year One (1) (September 15, 2027 to September 14, 2028) $2,240,000 net of all applicable taxes and charges $2,531,200 including HST and all applicable charges $2,279,424 net of HST recoveries Optional Year Two (2) (September 15, 2028 to September 14, 2029) $2,690,000 net of all applicable taxes and charges $3,039,700 including HST and all applicable charges $2,737,344 net of HST recoveries The total potential contract award including all optional periods is $14,144,640 net of HST recoveries.
BA97.6adopted
Solicitation Issued: July 19, 2024 Solicitation Closed: August 8, 2024 Number of Addenda Issued: One (1) Number of Bids: Four (4) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding H.S.T) Viola Management Inc. $887,477.45* PTR Paving Inc. $1,141,436.55 Four Seasons Site Development Ltd. $1,163,531.00 Gazzola Paving Limited $2,781,294.30 *Pursuant to the Request for Tender document the contract award value includes contingency.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 12, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Tender Doc4671382471, Contract Number 24TR-OM-230-NY-CI Description: Critical interim repairs and maintenance of roads, sidewalks curbs, driveways and boulevards within the right-of-way of Arterial, Collector and Local Roads within North York District Recommended Supplier: Viola Management Inc. Contract Award Value: $957,477 net of all applicable taxes and charges $1,081,950 including HST and all applicable charges $974,329 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Tender Doc4671382471, Contract Number 24TR-OM-230-NY-CI Description: Critical interim repairs and maintenance of roads, sidewalks curbs, driveways and boulevards within the right-of-way of Arterial, Collector and Local Roads within North York District Recommended Supplier: Viola Management Inc. Contract Award Value: $957,477 net of all applicable taxes and charges $1,081,950 including HST and all applicable charges $974,329 net of HST recoveries Contract is expected to start on date of award and end on December 31, 2024.
BA97.7adopted
Solicitation Issued: February 23, 2024 Solicitation Closed: April 19, 2024 Number of Addenda Issued: Seven (7) Number of Bids: One (1) Table 2: Summary of Bid Received including bid price Supplier Name Bid Price (excluding H.S.T.) MCL Mister Chemical Ltd $277,238.70 *Bid Price does not contain the 20 percent miscellaneous items
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 12, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4158506855 Description: For the non-exclusive supply and of delivery Disposable Dining Supplies for Purchasing and Materials Management (Stores) on behalf of Transportation Services from the date of award to April 30, 2025, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award a contract to the supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management will perform a market analysis to verify the current market conditions as compared to the proposed increase by the Supplier and that Materials Management and Stores will monitor Supplier performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: MCL - Mister Chemical LTD. Contract Award Value: $332,686 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $375,935 including HST and all applicable charges $338,541 net of HST recoveries Contract is expected to start on date of award and end on April 30, 2025. Option Year 1 (May 1, 2025 to April 30, 2026) $342,667 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $387,214 including all applicable taxes and charges $348,698 net of HST recoveries Option Year 2 (May 1, 2026 to April 30, 2027) $352,947 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $398,830 including all applicable taxes and charges $359,159 net of HST recoveries Option Year 3 (May 1, 2027 to April 30, 2028) $363,535 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $410,795 including all applicable taxes and charges $369,933 net of HST recoveries Option Year 4 (May 1, 2028 to April 30, 2029) $374,442 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $423,119 including all applicable taxes and charges $381,032 net of HST recoveries The total potential combined contract award identified in this report including option years is $1,766,277 net of all applicable taxes and charges, $1,995,893 including all applicable taxes and charges. The total potential cost to the City including option years is $1,797,363 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contracts: Solicitation Number: Request for Quotation Doc4158506855 Description: For the non-exclusive supply and of delivery Disposable Dining Supplies for Purchasing and Materials Management (Stores) on behalf of Transportation Services from the date of award to April 30, 2025, with the option to renew the Contract for four (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s). The Request for Quotation is structured to award a contract to the supplier meeting specifications and providing the lowest total bid price of the Pricing Form. Prior to the renewal of the contract, Purchasing and Materials Management will perform a market analysis to verify the current market conditions as compared to the proposed increase by the Supplier and that Materials Management and Stores will monitor Supplier performance during the first term of the contract. Should the option year(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: MCL - Mister Chemical LTD. Contract Award Value: $332,686 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $375,935 including HST and all applicable charges $338,541 net of HST recoveries Contract is expected to start on date of award and end on April 30, 2025. Option Year 1 (May 1, 2025 to April 30, 2026) $342,667 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $387,214 including all applicable taxes and charges $348,698 net of HST recoveries Option Year 2 (May 1, 2026 to April 30, 2027) $352,947 net of all applicable taxes and charges (including 20 percent for miscellaneous items) $398,830 including all applicable taxes and charges $359,159 net of HST recoveries Option Year 3 (May 1, 2027 to April 30, 2028) $363,535 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $410,795 including all applicable taxes and charges $369,933 net of HST recoveries Option Year 4 (May 1, 2028 to April 30, 2029) $374,442 net of all applicable taxes and charges (including 25 percent for miscellaneous items) $423,119 including all applicable taxes and charges $381,032 net of HST recoveries The total potential combined contract award identified in this report including option years is $1,766,277 net of all applicable taxes and charges, $1,995,893 including all applicable taxes and charges. The total potential cost to the City including option years is $1,797,363 net of HST recoveries. The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.
BA97.8adopted
Solicitation Issued: February 16, 2024 Solicitation Closed: April 4, 2024 Number of Addenda Issued: Four (4) Number of Bids: Six (6) Table 2: Summary of Bids Received 1. Bill Lobb Architect 2. Broadview Architect Inc. 3. Cherie Ng Architect Inc. 4. Laptiste Architecture Inc. 5. Taylor Smyth Architects * 6. The Ventin Group (Toronto) Ltd. *Pursuant to the Request for Proposal document the contract award value includes contingency Range of Scores: 64.6 to 78.6
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 12, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Proposal Doc4173136336 and Contract Number 23-PFR-098 Description: For professional consulting services for design and construction administration work associated with state of good repair work at Jimmie Simpson Recreation Centre and Artificial Ice Rink for Parks, Forestry and Recreation. Recommended Supplier: Taylor Smyth Architects Contract Award Value: $1,369,700 net of all applicable taxes and charges $1,547,761 including HST and all applicable charges $1,393,807 net of HST recoveries Contract is expected to start on the date of award and end by December 31, 2027.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Proposal Doc4173136336 and Contract Number 23-PFR-098 Description: For professional consulting services for design and construction administration work associated with state of good repair work at Jimmie Simpson Recreation Centre and Artificial Ice Rink for Parks, Forestry and Recreation. Recommended Supplier: Taylor Smyth Architects Contract Award Value: $1,369,700 net of all applicable taxes and charges $1,547,761 including HST and all applicable charges $1,393,807 net of HST recoveries Contract is expected to start on the date of award and end by December 31, 2027.
BA97.9adopted
Solicitation Issued: May 30, 2024 Solicitation Closed: June 27, 2024 Number of Addenda Issued: three (3) Number of Bids: two (2) Table 2: Summary of Bids Received including bid price Supplier Name Bid Price (excluding taxes and charges) A.J. Stone Company Ltd. $ 274,620 PPE Solutions Inc. $ 477,650
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 12, 2024) from the Chief Procurement Officer: Solicitation Number: Request for Quotation Doc4300538767 Description: For the non-exclusive supply and delivery of Structural Firefighter Protective Helmets for Toronto Fire Services Division, for a period of one (1) year from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Fire Chief and General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: A.J. Stone Company Ltd. Contract Award Value: $329,544 net of all applicable taxes and charges (including 20 percent for Miscellanous Items) $372,385 including HST and all applicable charges $335,344 net of HST recoveries The contract is expected to start on October 1, 2024 and end on September 30, 2025. Option Year 1: October 1, 2025 to September 30, 2026 $339,430 net of all applicable taxes and charges (including 20 percent for Miscellanous Items) $383,556 including all applicable taxes and charges $345,404 net of HST recoveries Option Year 2: October 1, 2026 to September 30, 2027 $2,505,561 net of all applicable taxes and charges (including 20 percent for Miscellanous Items) $2,831,284 including all applicable taxes and charges $2,549,659 net of HST recoveries Option Year 3: October 1, 2027 to September 30, 2028 $360,102 net of all applicable taxes and charges (including 20 percent for Miscellanous Items) $406,915 including all applicable taxes and charges $366,439 net of HST recoveries Option Year 4: October 1, 2028 to September 30, 2029 $370,905 net of all applicable taxes and charges (including 20 percent for Miscellanous Items) $419,122 including all applicable taxes and charges $377,433 net of HST recoveries The total potential contract award identified in this report, including all options years is $3,905,542 net of all taxes and $4,413,263 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $3,974,280 net of HST recoveries. The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Request for Quotation Doc4300538767 Description: For the non-exclusive supply and delivery of Structural Firefighter Protective Helmets for Toronto Fire Services Division, for a period of one (1) year from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to four (4) additional separate one (1) year periods. Should the option(s) be exercised, then the Fire Chief and General Manager will request the Chief Procurement Officer to process the renewals under the same terms and conditions. Recommended Supplier: A.J. Stone Company Ltd. Contract Award Value: $329,544 net of all applicable taxes and charges (including 20 percent for Miscellanous Items) $372,385 including HST and all applicable charges $335,344 net of HST recoveries The contract is expected to start on October 1, 2024 and end on September 30, 2025. Option Year 1: October 1, 2025 to September 30, 2026 $339,430 net of all applicable taxes and charges (including 20 percent for Miscellanous Items) $383,556 including all applicable taxes and charges $345,404 net of HST recoveries Option Year 2: October 1, 2026 to September 30, 2027 $2,505,561 net of all applicable taxes and charges (including 20 percent for Miscellanous Items) $2,831,284 including all applicable taxes and charges $2,549,659 net of HST recoveries Option Year 3: October 1, 2027 to September 30, 2028 $360,102 net of all applicable taxes and charges (including 20 percent for Miscellanous Items) $406,915 including all applicable taxes and charges $366,439 net of HST recoveries Option Year 4: October 1, 2028 to September 30, 2029 $370,905 net of all applicable taxes and charges (including 20 percent for Miscellanous Items) $419,122 including all applicable taxes and charges $377,433 net of HST recoveries The total potential contract award identified in this report, including all options years is $3,905,542 net of all taxes and $4,413,263 including all applicable taxes and charges. The total potential cost to the City, including all option years, is $3,974,280 net of HST recoveries. The above cost calculations reflect an estimated 3 percent in Consumer Price Index adjustment applied annually to the yearly cost after the initial year.
BA97.10adopted
The solicitation was issued by the Ministry of Government and Consumer Services of the Province of Ontario as "MGCS-ORACLE-CA-OMA-2923876" and the opportunity was awarded on February 1, 2022.
The Bid Award Panel adopted the following: 1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 12, 2024) from the Chief Procurement Officer: Solicitation Number: Province of Ontario's Vendor of Record Arrangement Number MGCS-ORACLE-CA-OMA-2923876 Sourcing Project WS4705872975 Description: To adopt the Vendor of Record (VOR) Arrangement Number MGCS-ORACLE-CA-OMA-2923876 for Oracle Commercial-Off-The-Shelf software and related support services. The Vendor of Record arrangement was arrived at through a competitive procurement process to support oracle software requirements for all ministries and approved agencies of the Government of Ontario for a contract term beginning August 1, 2024, and ending July 31, 2029. Recommended Supplier: Oracle Canada ULC Contract Award Value: $2,000,000 net of all applicable taxes and charges $2,260,000 including all applicable taxes and charges $2,035,200 net of HST recoveries Contract is expected to start on August 1, 2024, and end on July 31, 2029.
Staff recommendation as filed
The Chief Procurement Officer recommends that the Bid Award Panel grant authority to award the following contract: Solicitation Number: Province of Ontario's Vendor of Record Arrangement Number MGCS-ORACLE-CA-OMA-2923876 Sourcing Project WS4705872975 Description: To adopt the Vendor of Record (VOR) Arrangement Number MGCS-ORACLE-CA-OMA-2923876 for Oracle Commercial-Off-The-Shelf software and related support services. The Vendor of Record arrangement was arrived at through a competitive procurement process to support oracle software requirements for all ministries and approved agencies of the Government of Ontario for a contract term beginning August 1, 2024, and ending July 31, 2029. Recommended Supplier: Oracle Canada ULC Contract Award Value: $2,000,000 net of all applicable taxes and charges $2,260,000 including all applicable taxes and charges $2,035,200 net of HST recoveries Contract is expected to start on August 1, 2024, and end on July 31, 2029.