General Government and Licensing Committee
The full agenda, as filed
All 32 items in the clerk’s order. Each carries the city’s own words: the staff recommendation, what the body decided, and its status. Nothing below is written by us.
Items 1 to 25 of 32Show 2550100all
GL27.1adopted
Apportionment of Property Taxes - November 30, 2021 Hearing
This report deals with 3 apportionment applications made by or to the Treasurer pursuant to Section 322 of the City of Toronto Act. Under this section, Council is authorized to recover unpaid property taxes on land that has been severed and therefore no longer exists by apportioning those outstanding taxes onto the newly- created parcels that arise from the severance. The legislation requires that Council make its decision after holding a public meeting, at which applicants and/or property owners may appear or make representations regarding the apportionment application. Council has delegated authority to hear, and to make final decisions in respect of these matters to the General Government and Licensing Committee. Staff have mailed Notices of Hearing to affected taxpayers advising of the upcoming November 30, 2021 General Government and Licensing Committee Hearing.
The General Government and Licensing Committee: 1. Approved the apportionment of property taxes in the amounts identified in Appendices A and B to the report (November 10, 2021) from the Controller, under the columns entitled "Apportioned Tax" and "Apportioned Phase-in/Capping."
Staff recommendation as filed
The Controller recommends that: 1. The General Government and Licensing Committee approve the apportionment of property taxes in the amounts identified in Appendices A and B, under the columns entitled "Apportioned Tax" and "Apportioned Phase-in/Capping."
GL27.2amended
Cancellation, Reduction or Refund of Property Taxes - November 30, 2021 Hearing
This report deals with tax appeal applications made to the Treasurer pursuant to Sections 323 and 325 of the City of Toronto Act, 2006. Section 323 permits Council to cancel, reduce or refund taxes in cases when, during the year, a property undergoes changes such as when it is destroyed by fire or demolished, becomes exempt from taxation, or is reclassified due to a change in use. Under Section 325 of the City of Toronto Act, 2006, taxpayers can request a cancellation, reduction or refund of taxes when an error in the assessment roll is identified which results in an overcharge. The legislation requires Council to make its decision after holding a public meeting at which the applicants and/or property owners may express any concerns. Council has delegated authority to hear and make final decisions in respect of these matters to the General Government and Licensing Committee. Staff have mailed Notices of Hearing to affected taxpayers advising of the General Government and Licensing Committee's upcoming meeting and consideration of this staff report.
The General Government and Licensing Committee: 1. Approved the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) identified in the Detailed Hearing Report marked as Appendix A to the report (November 10, 2021) from the Controller, excluding the following applications: Ward Number Appeal Number Property Address 9 20210206 1305 Dundas St W 2. Approved the individual tax appeal applications made pursuant to Section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) in the amounts identified in Appendix B to the report (November 10, 2021) from the Controller.
Staff recommendation as filed
The Controller recommends that: 1. The General Government and Licensing Committee approve the individual tax appeal applications made pursuant to Section 323 of the City of Toronto Act, 2006, resulting in tax reductions (excluding phase-in/capping amounts) in the amounts identified in Appendix A. 2. The General Government and Licensing Committee approve the individual tax appeal applications made pursuant to Section 325 of the City of Toronto Act, 2006 resulting in tax reductions (excluding phase-in/capping amounts) in the amounts identified in Appendix B.
GL27.3adopted
This report provides information on the status of payments in lieu of taxes requested from federal, provincial and municipal properties, and identifies payments in lieu of taxes payments from all levels of government that remain outstanding as at December 31, 2020. The status of outstanding payments in lieu of taxes is reported to Council annually in accordance with a recommendation from the Auditor General in 2015. Payments in lieu of taxes are voluntary payments made to the City of Toronto by the federal, provincial and municipal governments and agencies to compensate the City for municipal services it delivers to their properties. In most cases, government agencies pay the full amount of payments in lieu of taxes that the City requests. There may, however, be outstanding payments in lieu of taxes amounts requested from federal, provincial or municipal bodies that the Controller has concluded, in consultation with the City Solicitor, to be uncollectible. In these cases, the City of Toronto Municipal Code Chapter 71 (Financial Control) provides authority to the Controller, in consultation with the City Solicitor, to adjust for accounting purposes any outstanding receivables in respect of payments in lieu of taxes that have been determined unlikely to be paid. No payments in lieu of taxes receivables are being recommended for adjustment/write-off at this time.
The General Government and Licensing Committee recommends that: 1. City Council receive the report (November 10, 2021) from the Controller for information.
Staff recommendation as filed
The Controller recommends that: 1. City Council receive this report for information.
GL27.4adopted
The purpose of this report is to request authority to amend Blanket Contracts 47022096 issued to EOS Canada Incorporated and 47022097 issued to CBV Collection Services Limited for the provision of Collection Services for Provincial Offences Act Fines, increasing the contract values by a total of $1,100,000 net of all applicable taxes and charges ($1,119,360 net of Harmonized Sales Tax recoveries): The amendment is required to address the underestimation of contract values for the provision of collection agency services to support the collection of defaulted fines under the Provincial Offences Act up to March 31, 2023, including all remaining optional renewal terms. The increase in total contract target value is required to process outstanding and anticipated invoices for collection agency services through the life of the contract. General Government and Licensing Committee approval is required in accordance with Section 71-11.1C of the Toronto Municipal Code Chapter 71 (Financial Control By-law), where the current request exceeds the allowable threshold of $500,000 net of all applicable taxes and charges. Approval of the amendment will not result in financial implications to the City as collection agency costs are fully recovered from the debtors as per Section 70.1(1) of the Provincial Offences Act.
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1C of the City of Toronto Municipal Code, Chapter 71 (Financial Control), authorized the Director, Court Services to amend Blanket Contracts for the provision of collection services for Provincial Offences Act fines, as follows: a. increase the value of Blanket Contract number 47022096 issued to EOS Canada Incorporated by $510,000 net of all applicable taxes and charges ($518,976 net of Harmonized Sales Tax recoveries) from $1,178,702 net of all applicable taxes and charges ($,1,199,447 net of Harmonized Sales Tax recoveries) to $1,688,702 net of all applicable taxes and charges ($1,718,423 net of Harmonized Sales Tax recoveries); and b. increase the value of Blanket Contract 47022097 issued to CBV Collection Services Limited by $590,000 net of all applicable taxes and charges ($600,384 net of Harmonized Sales Tax recoveries) from $1,190,216 net of all applicable taxes and charges ($1,211,164 net of Harmonized Sales Tax recoveries) to $1,780,216 net of all applicable taxes and charges ($1,811,548 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The Director, Court Services, and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71-11.1C of the City of Toronto Municipal Code, Chapter 71 (Financial Control), grant authority to the Director, Court Services to amend Blanket Contracts for the provision of collection services for Provincial Offences Act fines, as follows: a. increase the value of Blanket Contract number 47022096 issued to EOS Canada Incorporated by $510,000 net of all applicable taxes and charges ($518,976 net of Harmonized Sales Tax recoveries) from $1,178,702 net of all applicable taxes and charges ($,1,199,447 net of Harmonized Sales Tax recoveries) to $1,688,702 net of all applicable taxes and charges ($1,718,423 net of Harmonized Sales Tax recoveries); and b. increase the value of Blanket Contract 47022097 issued to CBV Collection Services Limited by $590,000 net of all applicable taxes and charges ($600,384 net of Harmonized Sales Tax recoveries) from $1,190,216 net of all applicable taxes and charges ($1,211,164 net of Harmonized Sales Tax recoveries) to $1,780,216 net of all applicable taxes and charges ($1,811,548 net of Harmonized Sales Tax recoveries).
GL27.5adopted
The purpose of this report is to request authority to amend Blanket Contract Number 47021955 issued to Read Jones Christoffersen Limited for Project Management and Project Services for Shelter Facilities in Toronto. In late 2020 and in 2021, the City leveraged this contract to jump start the critical timelines of the Rapid Housing Initiative. Accordingly, this amendment intends to replenish $3,175,000 net of all applicable taxes and charges ($3,230,880 net of Harmonized Sales Tax recoveries) from the blanket contract that was used towards the Rapid Housing Initiative, allowing Shelter, Support and Housing Administration to use this contract for its initial intent to meet programmatic and pandemic response requirements of forthcoming shelter sites under the Housing and Shelter Infrastructure Development project (formerly known as the 1,000 Beds initiative), support the George Street Revitalization project transition shelters, and the required 24-hour respite site infrastructure. The request is to increase the total contract value by $3,175,000 net of all applicable taxes and charges ($3,230,880 net of Harmonized Sales Tax recoveries) from $16,824,000 net of all applicable taxes and charges ($17,120,102 net of Harmonized Sales Tax recoveries) to $19,999,000 net of all applicable taxes and charges ($20,350,982 net of Harmonized Sales Tax recoveries). In 2018, Read Jones Christoffersen Limited was engaged by the City through a Master Services Agreement resulting from Request for Proposal Number 9155-18-0309. The Master Services Agreement provides architectural and engineering design services to the City in support of the City Council direction to make all reasonable efforts to create 1,000 new permanent shelter beds, as well as support the George Street Revitalization transition shelters and the required 24-hour respite site infrastructure. Staff are currently working on a new competitive procurement for Project Management and Project Services for Shelter Facilities in Toronto to be issued in 2022.
The General Government and Licensing Committee: 1. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control) authorized an amendment to Blanket Contract Number 47021955 with Read Jones Christoffersen Limited for Project Management and Project Services for Shelter Facilities in Toronto, in the amount of $3,175,000 net of all applicable taxes and charges ($3,230,880 net of Harmonized Sales Tax recoveries), revising the current blanket contract value from $16,824,000 net of all applicable taxes and charges ($17,120,102 net of Harmonized Sales Tax recoveries) to $19,999,000 net of all applicable taxes and charges ($20,350,982 net of Harmonized Sales Tax recoveries).
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. The General Government and Licensing Committee, in accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control) grant authority to amend Blanket Contract Number 47021955 with Read Jones Christoffersen Limited for Project Management and Project Services for Shelter Facilities in Toronto, in the amount of $3,175,000 net of all applicable taxes and charges ($3,230,880 net of Harmonized Sales Tax recoveries), revising the current blanket contract value from $16,824,000 net of all applicable taxes and charges ($17,120,102 net of Harmonized Sales Tax recoveries) to $19,999,000 net of all applicable taxes and charges ($20,350,982 net of Harmonized Sales Tax recoveries).
GL27.6adopted
Amendments to Purchase Orders 6025203 and 6040342 for Legal Services Involving Union Station
The purpose of the report is to request authority for Corporate Real Estate Management to amend two (2) existing purchase orders: Davies Ward Phillips and Vineberg L.L.P., Purchase Order number 6025203, in the additional amount of up to $405,000, net of all taxes ($412,128 net of Harmonized Sales Tax recoveries), and Osler, Hoskin and Harcourt L.L.P., Purchase Order number 6040342, in the additional amount of up to $1,000,000. These purchase order amendments will ensure continuity of professional services for ongoing claims, construction, real estate, commercial and expropriation matters at Union Station. The purchase order amendments will be funded through the existing 2021 Council Approved Operating Budget and future 2022 Operating Budget submission for Corporate Real Estate Management.
The General Government and Licensing Committee: 1. In accordance with Section 71-11.1.C of City of Toronto Municipal Code Chapter 71 (Financial Control), authorized the amendment of existing purchase orders, in accordance with the details specified below: a. Davies Ward Phillips and Vineberg L.L.P., Purchase Order number 6025203, in the additional amount of up to $405,000, net of all taxes ($412,128 net of Harmonized Sales Tax recoveries), revising the current purchase order authority from $4,315,000, net of all taxes, up to a potential value of $4,720,000, net of all taxes ($4,803,072 net of Harmonized Sales Tax recoveries), to provide ongoing real estate legal advice, draft legal terms and agreements for the ongoing agreements and negotiations with Union Station tenants and stakeholders; and b. Osler, Hoskin and Harcourt L.L.P., Purchase Order number 6040342, in the additional amount of up to $1,000,000, revising the current purchase order authority from $12,300,000, net of all taxes, up to a potential value of $13,300,000, net of all taxes, to retain the necessary third-party legal services required for any legal matters that arise from the receipt of claims in respect of the Union Station Revitalization Project, not including trial proceedings.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and the Chief Procurement Officer, Purchasing and Material Management recommends that: 1. In accordance with Section 71-11.1.C of City of Toronto Municipal Code Chapter 71 (Financial Control), the General Government and Licensing Committee authorize the amendment of existing purchase orders, in accordance with the details as specified below: a. Davies Ward Phillips and Vineberg L.L.P., Purchase Order number 6025203, in the additional amount of up to $405,000, net of all taxes ($412,128 net of Harmonized Sales Tax recoveries), revising the current purchase order authority from $4,315,000, net of all taxes, up to a potential value of $4,720,000, net of all taxes ($4,803,072 net of Harmonized Sales Tax recoveries), to provide ongoing real estate legal advice, draft legal terms and agreements for the ongoing agreements and negotiations with Union Station tenants and stakeholders. b. Osler, Hoskin and Harcourt L.L.P., Purchase Order number 6040342, in the additional amount of up to $1,000,000, revising the current purchase order authority from $12,300,000, net of all taxes, up to a potential value of $13,300,000, net of all taxes, to retain the necessary third-party legal services required for any legal matters that arise from the receipt of claims in respect of the Union Station Revitalization Project, not including trial proceedings.
GL27.7adopted
Union Station North Bay Pedestrian Bridge Connection
The purpose of the report is to seek authority to enter into a construction and licence agreement with Hines 141 Bay Property Inc. and 141 Bay Street Property I Inc. (collectively, the "141 Bay Owner") for the construction and maintenance of the new North Bay Pedestrian Bridge at Union Station, and to amend the Corporate Real Estate Management capital budget to fund part of the interior adjustments to the east wing of Union Station. The North Bay Pedestrian Bridge will connect the publicly-accessible P.A.T.H. from Union Station to the new Canadian Imperial Bank of Commerce head office building at 141 Bay Street, partially on City-owned land at Union Station. Corporate Real Estate Management is proposing to add a new project called "North Bay Pedestrian Bridge Connection," with $1 million in project costs, and $150,000 of cash flow in 2021 and $850,000 of cash flow in 2022, fully funded by Section 37 (Planning Act Reserve Funds) community benefits from 1-7 The Esplanade. As the total project cost is currently estimated at $2.8 million pending project finalization, the 141 Bay Owner will fund the remaining $1.8 million and all future project costs, as part of the cost sharing agreement outlined in this report.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, to approve and execute a nominal sum construction and licence agreement with Hines 141 Bay Property Inc. and 141 Bay Street Property I Inc. for the construction and maintenance of a publicly accessible pedestrian bridge connection between 141 Bay Street and Union Station on City-owned land at Union Station (the "North Bay Pedestrian Bridge"), and the partial funding of an interior ramp connection within Union Station, substantially on the major terms set out in Attachment 1 to the report (November 16, 2021) from the Executive Director, Corporate Real Estate Management, and such other terms as may be acceptable to the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor. 2. City Council amend the 2021-2030 Council Approved Capital Budget and Plan of Corporate Real Estate Management to add a new project called "North Bay Pedestrian Bridge Connection," with $1 million of project cost ($150,000 of cash flow in 2021 and $850,000 of cash flow in 2022), fully funded by Section 37 (Planning Act Reserve Funds) community benefits from 1-7 The Esplanade (Source Account: XR3026-3700570).
Staff recommendation as filed
The Executive Director of Corporate Real Estate Management recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, to approve and execute a nominal sum construction and licence agreement with Hines 141 Bay Property Inc. and 141 Bay Street Property I Inc. for the construction and maintenance of a publicly accessible pedestrian bridge connection between 141 Bay Street and Union Station on City-owned land at Union Station (the "North Bay Pedestrian Bridge"), and the partial funding of an interior ramp connection within Union Station, substantially on the major terms set out in Attachment 1, and such other terms as may be acceptable to the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor. 2. City Council amend the 2021-2030 Council Approved Capital Budget and Plan of Corporate Real Estate Management to add a new project called "North Bay Pedestrian Bridge Connection," with $1 million of project cost ($150,000 of cash flow in 2021 and $850,000 of cash flow in 2022), fully funded by Section 37 (Planning Act Reserve Funds) community benefits from 1-7 The Esplanade (Source Account: XR3026-3700570).
GL27.8adopted
The purpose of this report is to advise on the results of the Request for Proposal Document Number 2759379260 for insurance broker services for the City of Toronto and to request authority to negotiate and enter into an agreement with the recommended Supplier, Marsh Canada Limited, for a five (5) year term. The Chief Financial Officer and Treasurer and the Chief Procurement Officer request authority to contract with and utilize the services of Marsh Canada Limited to access the worldwide insurance marketplace to obtain quotes on insurance policies and report the results to staff, and request that City Council delegate authority to the Director, Insurance and Risk Management or their designate, for the placement of various insurance policies during the term of this agreement. The costs identified in this report represent insurance broker fees only. Costs of the various insurance policies to be procured will be determined at the time of their renewal or procurement, and be subject to a Council-approved budget.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Director, Insurance and Risk Management to negotiate and enter into an insurance broker agreement with Marsh Canada Limited (the "Agreement"), being the highest scoring Supplier meeting the requirements of Request for Proposal Document Number 2759379260 for a term of five (5) years from January 1, 2022 to December 31, 2026 for the following: a. for insurance broker services for the City's property and casualty insurance program (the "Corporate Insurance Program"), together with ancillary insurance consulting services, all at a cost of up to $525,000 net of all taxes for the insurance broker services for the Corporate Insurance Program and the consulting services; and b. for the placement of insurance policies as may be required from time to time as determined by the Director, Insurance and Risk Management under Recommendation 2, for both the Corporate Insurance Program and for division specific purposes ("Divisional Insurance"), payable through Marsh Canada Limited to the insurers at the cost of the insurance premiums, inclusive of broker fees that cannot be determined in advance of purchase, on terms and conditions as set out in the Request for Proposal, and on others terms satisfactory to the Director, Insurance and Risk Management and in a form satisfactory to the City Solicitor. 2. City Council authorize the Director, Insurance and Risk Management to determine the appropriate insurance policies to be placed through the Agreement for both the City's Corporate Insurance Program and for the City's Divisional Insurance that may arise during the term of the Agreement, all upon such terms, including pricing and length of policy term, as are satisfactory to the Director, Insurance and Risk Management, in consultation with Marsh Canada Limited, subject to a Council-approved budget.
Staff recommendation as filed
The Chief Financial Officer and Treasurer and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. City Council authorize the Director, Insurance and Risk Management to negotiate and enter into an insurance broker agreement with Marsh Canada Limited (the "Agreement"), being the highest scoring Supplier meeting the requirements of Request for Proposal Document Number 2759379260 for a term of five (5) years from January 1, 2022 to December 31, 2026 for the following: a. for insurance broker services for the City's property and casualty insurance program (the "Corporate Insurance Program"), together with ancillary insurance consulting services, all at a cost of up to $525,000 net of all taxes for the insurance broker services for the Corporate Insurance Program and the consulting services; and b. for the placement of insurance policies as may be required from time to time as determined by the Director, Insurance and Risk Management under Recommendation 2, for both the Corporate Insurance Program and for division specific purposes ("Divisional Insurance"), payable through Marsh Canada Limited to the insurers at the cost of the insurance premiums, inclusive of broker fees that cannot be determined in advance of purchase, on terms and conditions as set out in the Request for Proposal, and on others terms satisfactory to the Director, Insurance and Risk Management and in a form satisfactory to the City Solicitor. 2. City Council authorize the Director, Insurance and Risk Management to determine the appropriate insurance policies to be placed through the Agreement for both the City's Corporate Insurance Program and for the City's Divisional Insurance that may arise during the term of the Agreement, all upon such terms, including pricing and length of policy term, as are satisfactory to the Director, Insurance and Risk Management, in consultation with Marsh Canada Limited, subject to a Council-approved budget.
GL27.9adopted
The purpose of this report is to advise on the results of the Request for Tender Ariba Document Number 3032617265, Contract Number 21-PFR-054, issued for the supply of all materials, equipment, labour, and supervision necessary for the construction of the North East Scarborough Community Recreation Centre, which includes a Child Care Centre and Joyce Trimmer Park Improvements, and to request authority of City Council to award a contract to Aquicon Construction Company Limited, being the lowest bidder meeting the specifications set out in the Request for Tender in the amount of $78,011,400 net of all applicable taxes and charges ($79,384,401 net of Harmonized Sales Tax recoveries). In order to proceed with the award of the Request for Tender, authority from Council is required to amend the approved 2021-2030 Capital Budgets and Plans for Parks, Forestry and Recreation and Children's Services by increasing project costs and future year cash flow commitments contained within the 10-Year Capital Budget and Plan to advance the construction of the North East Scarborough Project.
The General Government and Licensing Committee recommends that: 1. City Council, in accordance with Section 195-8.5 of Toronto Municipal Code Chapter 195 (Purchasing) authorize the General Manager, Parks, Forestry and Recreation and the General Manager, Children's Services to award and enter into an agreement with Aquicon Construction Company Limited, being the lowest bidder meeting the specifications of Request for Tender Ariba Document Number 3032617265, Contract Number 21-PFR-054, for the supply of all materials, equipment, labour, and supervision necessary for the construction of North East Scarborough Community Recreation Centre and Joyce Trimmer Park Improvements, in the amount of $78,011,400 net of all taxes and applicable charges, or 88,152,882 including Harmonized Sales Tax and all applicable charges ($79,384,401 net of Harmonized Sales Tax recoveries) and in accordance with the Request for Tender requirements. 2. City Council authorize the following increases to the approved 2021 Capital Budget and 2022-2030 Plan to proceed with the award of construction for the North East Scarborough Community Recreation Centre (including Child Care Centre) and Joyce Trimmer Park Improvements: a. amend the Parks, Forestry and Recreation's Capital Budget and Plan to increase the project cost of the North East Scarborough New Community Recreation Centre Construction sub-project in the Community Centre project, by $19.736 million from $57.200 million to $76.936 million, with cash flow in year 2024 from Parks, Forestry and Recreation Development Charges (XR2114); and b. amend Children's Services Capital Budget and Plan to increase the project cost of the North East Scarborough Recreation Centre project by $1.500 million from $5.800 million to $7.300 million, with cash flow in year 2024 from the Childcare Capital Reserve Fund (XR1103).
Staff recommendation as filed
The General Manager, Parks, Forestry and Recreation, the General Manager, Children's Services and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. City Council, in accordance with Section 195-8.5 of Toronto Municipal Code Chapter 195 (Purchasing) authorize the General Manager, Parks, Forestry and Recreation and the General Manager, Children's Services to award and enter into an agreement with Aquicon Construction Company Limited, being the lowest bidder meeting the specifications of Request for Tender Ariba Document Number 3032617265, Contract Number 21-PFR-054, for the supply of all materials, equipment, labour, and supervision necessary for the construction of North East Scarborough Community Recreation Centre and Joyce Trimmer Park Improvements, in the amount of $78,011,400 net of all taxes and applicable charges, or 88,152,882 including Harmonized Sales Tax and all applicable charges ($79,384,401 net of Harmonized Sales Tax recoveries) and in accordance with the Request for Tender requirements. 2. City Council authorize the following increases to the approved 2021 Capital Budget and 2022-2030 Plan to proceed with the award of construction for the North East Scarborough Community Recreation Centre (including Child Care Centre) and Joyce Trimmer Park Improvements: a. amend the Parks, Forestry and Recreation's Capital Budget and Plan to increase the project cost of the North East Scarborough New Community Recreation Centre Construction sub-project in the Community Centre project, by $19.736 million from $57.200 million to $76.936 million, with cash flow in year 2024 from Parks, Forestry and Recreation Development Charges (XR2114); and b. amend Children's Services Capital Budget and Plan to increase the project cost of the North East Scarborough Recreation Centre project by $1.500 million from $5.800 million to $7.300 million, with cash flow in year 2024 from the Childcare Capital Reserve Fund (XR1103).
GL27.10adopted
The purpose of this report is to request City Council authority to enter into a non-competitive contract with Resolve Software Group to purchase a proprietary case management system of software licenses and professional services for the City's Labour Relations Information System. The contract will be for an initial period of three (3) years commencing from the date that the contract is issued to December 31, 2024, with two (2) additional separate one (1) year option renewals, in the total amount of $909,843 net of Harmonized Sales Tax ($925,857 net of Harmonized Sales Tax recoveries). The Employee Relations section of the People and Equity Division develops and maintains harmonious working relationships among managers, employees, unions and staff associations. Employee Relations administers the requirements of the collective agreements for various unions, manages the collective bargaining process, and provides expertise in resolving conflict and grievances. Employee Relations utilizes a City developed software system, known as the Grievance Tracking System, for effectively tracking, managing and solving numerous enquiries, concerns and complaints/grievances. This system was introduced in 2004. The current version of Grievance Tracking System was never intended to be a long-term solution, rather it was an interim system until a modernized solution was procured. During the pandemic, the project to replace Grievance Tracking System with a modern system, was placed on hold due to various immediate priorities. Remote work has made it even more challenging to manage the day to day business demands of Employee Relations, using an outdated and manual system. In 2013, the City's Internal Audit Division conducted a review of the Employee Relations grievance and arbitration processes and identified a number of areas of improvements with the City's developed Grievance Tracking System, including reporting inefficiencies and lack of cost tracking. It was recommended for the Grievance Tracking System be updated to reflect the current information needs of Employee Relations and the Employee Labour Relations Committee. In 2019, Employee Relations and Technology Services Division conducted an in-depth analysis of the current and future state of the Grievance Tracking System. This included an analysis of the Grievance Tracking System and a market assessment to find a solution that could satisfy the business requirements of Employee Relations and address the gaps. The existing Grievance Tracking System was reviewed as an option, however, it was built internally 17 years ago in the City with limited capabilities and functionalities. The City staff conducted a market assessment1 comparing several vendor products of similar capabilities. The vendor products reviewed did not meet all the business capabilities and criteria for Employee Relations, whereas the Resolve Software Group (Resolve) case and complaints management solution met all the business requirements to replace the Grievance Tracking System as the new Labour Relations Information System. In addition, within the City of Toronto, Resolve is used in the Accountability Offices, such as the Ombudsman Toronto and the Toronto Lobbyist Registrar. Resolve is also being implemented at the Human Rights Office within the People and Equity division of the City. Leveraging an existing solution already in use at the City, such as the case with Resolve, will help ensure People and Equity can effectively meet the mandate aligned to employee relations, while optimizing usage of common technology platforms across the City. Resolve is also used in other Municipal governments who require case and complaint management solutions, including the following offices in British Columbia - Office of the Ombudsperson, Office of the Information and Privacy Commissioner, Office of the Merit Commissioner and Office of the Police Complaint Commissioner. A unique business requirement of these government partners is Resolve's ability to handle sensitive workplace matters and investigations where individual cases contain confidential, highly sensitive information and strict adherence to regulatory compliance, which apply to the day day-to-day functions and operations of Employee Relations. In 2023, the collective bargaining process will commence for the Toronto Professional Fire Fighters Association, Local 3888 and in 2024, the collective bargaining process will commence for the Toronto Civic Employees Union (Local 416) and the Canadian Union of Public Employees (Local 79). The successful management of these collective bargaining processes is dependent on having a new Labour Relations Information System that will organize, track and document meeting minutes, strategies and planning and management of proposal exchanges between the City and the Union. The risks of not implementing the new system could expose the City to information breaches, financial impacts and increased reporting inaccuracies, as there is no cost tracking for settlements and arbitrations in the current Grievance Tracking System. City Council approval is required in accordance with Municipal Code Chapter 195- Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five-year commitment for each supplier, under Article 7, Section 195- 7.3 (D) of the Purchasing By-Law or exceeds the threshold of $500,000 net of Harmonized Sales Tax 1 The market assessment was completed using Gartner Magic Quadrant research methodology. Gartner is a leading independent market research company: https://www.gartner.com/en/information-technology/glossary/magic-quadrant allowed under staff authority as per the Toronto Municipal Code, Chapter 71- Financial Control, Section 71-11A.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Chief People Officer, People and Equity to negotiate and execute a non-competitive three (3) year agreement, commencing from the date that the contract is issued, with two (2) additional separate one (1) year option renewals with Resolve Software Group in the amount of $909,843 net of Harmonized Sales Tax ($925,857 net of Harmonized Sales Tax Recoveries), on terms and conditions satisfactory to the Chief People Officer, People and Equity and in a form satisfactory to the City Solicitor.
Staff recommendation as filed
The Chief People Officer, People and Equity, the Chief Technology Officer, Technology Services, and the Chief Procurement Officer, Purchasing and Materials Management recommend that: 1. City Council authorize the Chief People Officer to negotiate and execute a non-competitive three (3) year agreement, commencing from the date that the contract is issued, with two (2) additional separate one (1) year option renewals with Resolve Software Group in the amount of $909,843 net of Harmonized Sales Tax ($925,857 net of Harmonized Sales Tax Recoveries), on terms and conditions satisfactory to the Chief People Officer and in a form satisfactory to the City Solicitor.
GL27.11adopted
In October 2020, City Council authorized the City (as the "Landlord") to enter into a land lease (the "Land Lease") with the principals of the Tamil Community Centre (as the "Tenant") for part of the south parcel of the City-owned property at 311 Staines Road (the "Property") to construct a new community centre which will serve the community as a whole, while providing a focus on serving the Tamil community in particular. This report seeks City Council approval to amend some of the terms of the previously approved proposed Land Lease to the Tamil Community Centre. Confidential Attachment 1 contains confidential instructions to staff and legal advice from the City Solicitor relating to potential litigation.
The General Government and Licensing Committee recommends that: 1. City Council authorize the amendment of certain terms for the Land Lease between the City, as the Landlord, and the principals of the Tamil Community Centre, as the Tenant, for part of the south parcel of the City-owned property at 311 Staines Road, as outlined in Attachment 1 to the report (November 16, 2021) from the Executive Director, Corporate Real Estate Management and the City Solicitor, and on such other terms and conditions to be agreed between the Landlord and the Tenant, as may be approved by the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor. 2. City Council adopt the confidential instructions to staff in Confidential Attachment 1 to the report (November 16, 2021) from the Executive Director, Corporate Real Estate Management and the City Solicitor. 3. City Council direct that Confidential Attachment 1 to the report (November 16, 2021) from the Executive Director, Corporate Real Estate Management and the City Solicitor remain confidential in its entirety, as it contains advice which is subject to solicitor-client privilege.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management and the City Solicitor, recommend that: 1. City Council authorize the amendment of certain terms for the Land Lease between the City, as the Landlord, and the principals of the Tamil Community Centre, as the Tenant, for part of the south parcel of the City-owned property at 311 Staines Road, as outlined in Attachment 1 of the report, and on such other terms and conditions to be agreed between the Landlord and the Tenant, as may be approved by the Executive Director, Corporate Real Estate Management, and in a form satisfactory to the City Solicitor. 2. City Council adopt the confidential instructions to staff in Confidential Attachment 1 to the report. 3. City Council direct that the confidential information contained in Confidential Attachment 1 remain confidential in its entirety, as it contains advice which is subject to solicitor-client privilege.
GL27.12adopted
Telling the City’s Stories - Engaging with External Parties
The Strategic Public and Employee Communications Division leads communications for all key City priorities, policies, services and programs. The Division brings a unified voice to a diverse City and provides expert advice and services to clearly communicate to the public, City Council, employees, media, and national and international audiences. Delivering effective and strategic communications builds trust and confidence in municipal government by ensuring that messages to the public are clear, consistent and support civic participation and understanding of Council priorities, emerging issues and City policies, programs and services. With one of the world's most diverse populations, Toronto residents, businesses and visitors now consume information from a more diverse media landscape. The information and media landscape has evolved dramatically over the past twenty years and now, people no longer rely solely on print newspapers, TV and radio. In fact many people now consume news and information from a variety of sources such as the internet, social media, podcasts, features, documentaries, infotainment and investigative journalism. According to Global Web Index (Third Quarter 2020 - Second Quarter 2021), 30 percent of Canadians spend at least 30 minutes daily with online press compared to only 18 percent who read print press at least 30 minutes each day, and one-third of Canadians use social media as a news source. To help strengthen and modernize how Strategic Public and Employee Communications tells the City's stories, the City Manager is recommending delegated authority be given to the Chief Communications Officer to enter into agreements with third parties interested in telling City stories in a variety of media. Through this delegated authority, the Chief Communications Officer will be empowered to seek out, respond to and build on City storytelling to enable greater public understanding and engagement with City services.
The General Government and Licensing Committee recommends that: 1. City Council delegate authority to the Chief Communications Officer to negotiate and enter into on behalf of the City, agreements with third parties who develop and distribute content for commercial or non-commercial purposes ("Content Producers") for the City's participation in the production of media content in such form as appropriate in the opinion of the Chief Communications Officer, including the use of City resources and intellectual property by the Content Producer on an in-kind basis, where the Chief Communications Officer is satisfied that there is a sufficient benefit to the City from the production, including the indirect benefit to the City of providing information to the public about City operations, on terms and conditions satisfactory to the Chief Communications Officer, and in a form satisfactory to the City Solicitor. 2. City Council authorize the Chief Communications Officer, and Division Heads, in consultation with the City Manager, and the City Clerk, as applicable, to take such actions in respect of City operations and the Content Producer's use of City resources and intellectual property as may be required to implement an agreement under Recommendation 1 above and comply with any legislative requirements (example: privacy) imposed on the City.
Staff recommendation as filed
The City Manager recommends that: 1. City Council delegate authority to the Chief Communications Officer to negotiate and enter into on behalf of the City agreements with third parties who develop and distribute content for commercial or non-commercial purposes ("Content Producers") for the City's participation in the production of media content in such form as appropriate in the opinion of the Chief Communications Officer, including the use of City resources and intellectual property by the Content Producer on an in-kind basis, where the Chief Communications Officer is satisfied that there is a sufficient benefit to the City from the production, including the indirect benefit to the City of providing information to the public about City operations, on terms and conditions satisfactory to the Chief Communications Officer, and in a form satisfactory to the City Solicitor. 2. City Council authorize the Chief Communications Officer, and Division Heads, in consultation with the City Manager, and the City Clerk, as applicable, to take such actions in respect of City operations and the Content Producer's use of City resources and intellectual property as may be required to implement an agreement under Recommendation 1 and comply with any legislative requirements (example: privacy) imposed on the City.
GL27.13adopted
This report seeks City Council's authority for the adoption of the necessary amending by-law to designate the entire property owned by 3052690 Nova Scotia Limited (the "Landlord") at 220 Attwell Drive and currently leased to City of Toronto as a Municipal Capital Facility, and to provide an exemption for municipal and education taxes. The amending Municipal Capital Facility agreement authorized by the amending by-law will provide for a continued exemption for the existing space occupied by Toronto Employment and Social Services of approximately 20,396 square feet (exempted by By-law 630-2011) and a new exemption for an additional 7,040 square feet of space that is occupied by Toronto Employment and Social Services as of February 22, 2012 (the date the original Municipal Capital Facility agreement was entered into). The additional space was required as part of Toronto Employment and Social Service's greater City-wide project to ensure clients were fully supported in their efforts to seek employment. The City of Toronto introduced or improved 10 Toronto Employment and Social Services offices at the time to ensure uniformity in each office. Toronto Employment and Social Services continues to deliver their services under the same model.
The General Government and Licensing Committee recommends that: 1. City Council pass a by-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into an amended Municipal Capital Facility Agreement between 3052690 Nova Scotia Limited, the landlord, which leases the entire property, comprising of approximately 20,396 square feet of the existing leased space and 7,040 additional square feet at 220 Attwell Drive (the "Leased Premises") to the City of Toronto, used for social and health services; b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: i. the commencement date of the lease; ii. the date the Municipal Capital Facility agreement is entered into; iii. the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management recommends that: 1. City Council pass a by-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into an amended Municipal Capital Facility Agreement between 3052690 Nova Scotia Limited, the landlord, which leases the entire property, comprising of approximately 20,396 square feet of the existing leased space and 7,040 additional square feet at 220 Attwell Drive (the "Leased Premises") to the City of Toronto, used for social and health services; b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: i. the commencement date of the lease; ii. the date the Municipal Capital Facility agreement is entered into; iii. the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde and le Conseil scolaire catholique MonAvenir.
GL27.14adopted
This report seeks Council's authority for the adoption of the necessary by-law to designate a portion of a property leased and occupied by the Toronto Transit Commission as a municipal capital facility and to provide an exemption for municipal taxes and education taxes. The municipal capital facility agreement authorized by the by-law will provide an exemption for approximately 2,070 square feet of space plus one parking spot.
The General Government and Licensing Committee recommends that: 1. City Council pass a by-law pursuant to section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a municipal capital facility agreement with Slate Toronto Core Office Incorporated, which leases approximately 2,070 square feet plus one parking spot at 154 University Avenue to the Toronto Transit Commission, all space (the "Leased Premises") related to the provision of telecommunications, transit and transportation systems and ancillary parking; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: i. the commencement date of the Lease; ii. the date the municipal capital facility agreement is entered into; and iii. the date the tax exemption by-law is enacted. 2. City Council direct the City Clerk to give written notice of the by-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, the Conseil Scolaire Viamonde, and the Conseil Scolaire Catholique MonAvenir.
Staff recommendation as filed
The Controller recommends that: 1. City Council pass a by-law pursuant to section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into a municipal capital facility agreement with Slate Toronto Core Office Incorporated, which leases approximately 2,070 square feet plus one parking spot at 154 University Avenue to the Toronto Transit Commission, all space (the "Leased Premises") related to the provision of telecommunications, transit and transportation systems and ancillary parking; and b. exempt the Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: i. the commencement date of the Lease; ii. the date the municipal capital facility agreement is entered into; and iii. the date the tax exemption by-law is enacted. 2. City Council direct the City Clerk to give written notice of the by-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, the Conseil Scolaire Viamonde, and the Conseil Scolaire Catholique MonAvenir.
GL27.15adopted
This report seeks Council's authority for the adoption of the necessary By-laws to designate portions of nine properties leased to the City of Toronto for use as temporary shelters as Municipal Capital Facilities and to provide exemptions for municipal taxes and education taxes. The municipal capital facility agreements authorized by the By-laws will provide exemptions for approximately 632,866 square feet of combined space. The nine properties and their respective square footage are provided in Table 1 below. Table 1 - Square Footage of Properties Used as Temporary Shelters Property Address Ward Square Footage 14 Roncesvalles 4 16,000 30 Norfinch Drive 7 86,154 60 York Street 10 77,160 45 The Esplanade 10 167,749 92 Peter Street 10 85,456 65 Dundas Street East 13 97,507 56 Yonge Street 13 27,360 335 Jarvis Street 13 18,000 20 Milner Business Court 23 57,480 Total 632,866
The General Government and Licensing Committee recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into Municipal Capital Facility Agreements with the landlords of each of the nine properties with whom Corporate Real Estate Management has a lease or license on behalf of Shelter, Support and Housing Administration (each a "Leased Premises"), with respect to approximately 632,866 square feet of combined space and ancillary parking, if any, for the purposes of providing municipal capital facilities related to the provision of facilities used for social and health services, located at: 1. 14 Roncesvalles (Ward 4); 2. 30 Norfinch Drive (Ward 7); 3. 60 York Street (Ward 10); 4. 45 The Esplanade (Ward 10); 5. 92 Peter Street (Ward 10); 6. 65 Dundas Street East (Ward 13); 7. 56 Yonge Street (Ward 13); 8. 335 Jarvis Street (Ward 13); and 9. 20 Milner Business Court (Ward 23); and b. exempt each Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: 1. the commencement date of the Lease or Licence; 2. the date the Municipal Capital Facility Agreement is entered into; and 3. the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
Staff recommendation as filed
The Controller recommends that: 1. City Council pass a By-law pursuant to Section 252 of the City of Toronto Act, 2006, providing authority to: a. enter into Municipal Capital Facility Agreements with the landlords of each of the nine properties with whom Corporate Real Estate Management has a lease or license on behalf of Shelter, Support and Housing Administration (each a "Leased Premises"), with respect to approximately 632,866 square feet of combined space and ancillary parking, if any, for the purposes of providing municipal capital facilities related to the provision of facilities used for social and health services, located at: 1. 14 Roncesvalles (Ward 4); 2. 30 Norfinch Drive (Ward 7); 3. 60 York Street (Ward 10); 4. 45 The Esplanade (Ward 10); 5. 92 Peter Street (Ward 10); 6. 65 Dundas Street East (Ward 13); 7. 56 Yonge Street (Ward 13); 8. 335 Jarvis Street (Ward 13); and 9. 20 Milner Business Court (Ward 23); and b. exempt each Leased Premises from taxation for municipal and school purposes, with the tax exemption being effective from the latest of: i. the commencement date of the Lease or Licence; ii. the date the Municipal Capital Facility Agreement is entered into; and iii. the date the Tax Exemption By-law is enacted. 2. City Council direct the City Clerk to give written notice of the By-law to the Minister of Finance, the Municipal Property Assessment Corporation, the Toronto District School Board, the Toronto Catholic District School Board, le Conseil scolaire Viamonde, and le Conseil scolaire catholique MonAvenir.
GL27.16adopted
This report seeks City Council approval to enter into lease and licence extension and/or amendment agreements for leased and/or licensed premises at thirteen locations to accommodate Shelter, Support and Housing Administration's emergency response efforts to the COVID-19 pandemic. Shelter, Support and Housing Administration will bring a report to Council in the first quarter of 2022 that provides details on a transition plan to support the wind down of the Emergency Shelter Hotels after April 30, 2022.
The General Government and Licensing Committee recommends that: 1. City Council authorize lease and licence extension and/or amendment agreements for the premises described in Attachment 1, substantially on the major terms and conditions outlined in Attachment 1 to the report (November 19, 2021) from the Executive Director, Corporate Real Estate Management, and including such other terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management, in consultation with the General Manager of Shelter, Support and Housing Administration, and in a form acceptable to the City Solicitor. 2. City Council ratify the additional expenditures required under the lease at 45 The Esplanade retroactive to the commencement date less a $50,000.00 credit from the respective landlord, as detailed in the Financial Impact section. 3. City Council adopt the confidential instructions to staff in Confidential Attachment 1 to the report (November 19, 2021) from the Executive Director, Corporate Real Estate Management. 4. City Council authorize the public release of the confidential information contained in Confidential Attachment 1 to the report (November 19, 2021) from the Executive Director, Corporate Real Estate Management upon the expiration of the last agreement of the hotels, as it contains instructions to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council authorize lease and licence extension and/or amendment agreements for the premises described in Attachment 1, substantially on the major terms and conditions outlined in Attachment 1, and including such other terms and conditions as may be deemed appropriate by the Executive Director, Corporate Real Estate Management, in consultation with the General Manager of Shelter, Support and Housing Administration, and in a form acceptable to the City Solicitor. 2. City Council ratify the additional expenditures required under the lease at 45 The Esplanade retro-active to the commencement date less a $50,000.00 credit from the respective landlord, as detailed in the Financial Impact section. 3. City Council adopt the confidential instructions to staff in Confidential Attachment 1. 4. City Council authorize the public release of the confidential information contained in Confidential Attachment 1 of this report upon the expiration of the last agreement of the hotels, as it contains instructions to be applied to negotiations carried on or to be carried on by or on behalf of the City of Toronto.
GL27.17adopted
Expropriation of a Portion of 350 Progress Avenue for Toronto Paramedic Services Station Access
The purpose of this report is to seek authority from City Council ("Council") to commence expropriation proceedings to acquire a fee simple interest in the portion of the property municipally known as 350 Progress Avenue (the "Property"), for the purpose of providing a primary access route and site services via Schick Court to the new Toronto Paramedic Services multi-function station to be located at 330 Progress Avenue in Scarborough (the "Project"). City Council previously approved the expropriation of a property required for the Project. Staff have now revised the property interest required. This is Stage 1 of the expropriation process. Should City Council adopt the recommendations in this report, City staff may serve and publish the Notice of Application for Approval to Expropriate on each registered owner. Owners, as defined in the Expropriations Act (the "Act"), will have 30 days to request a hearing into whether the City's proposed taking is fair, sound and reasonably necessary. City staff may report back to City Council with a Stage 2 report, providing details on property values and other costs, and if a hearing is requested, the report of the Ontario Land Tribunal. The proposed expropriation would only be effected, after adoption by City Council, as approving authority, of the Stage 2 report, by registration of an expropriation plan, which would then be followed by the service of notices as required by the Act. Before the City can take possession of the expropriated property, offers of compensation based on appraisal reports must be served on each registered owner.
The General Government and Licensing Committee recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to continue negotiations for the acquisition of the property interest as set out in Appendix A to the report (November 16, 2021) from the Executive Director, Corporate Real Estate Management, and shown as Part 1 in sketch PS-2021-031 attached as Appendix B to the report (November 16, 2021) from the Executive Director, Corporate Real Estate Management (the "Property"), and authorize the initiation of the expropriation proceedings for the Property, for the purpose of constructing a primary access route to 330 Progress Avenue as well as for providing site services including domestic water, sanitary, storm water, hydro, telecommunications and ancillary works for the new Toronto Paramedic Services multi-function station. 2. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to serve and publish the Notices of Application for Approval to Expropriate the Property to forward to the Ontario Land Tribunal any requests for inquiries received, to attend the hearing(s) to present the City of Toronto's position, and to report the Inquiry Officer's recommendations to City Council for its consideration.
Staff recommendation as filed
The Executive Director, Corporate Real Estate Management, recommends that: 1. City Council authorize the Executive Director, Corporate Real Estate Management, or their designate, to continue negotiations for the acquisition of the property interest as set out in Appendix A, and shown as Part 1 in sketch PS-2021-031 attached hereto as Appendix B (the "Property"), and authorize the initiation of the expropriation proceedings for the Property, for the purpose of constructing a primary access route to 330 Progress Avenue as well as for providing site services including domestic water, sanitary, storm water, hydro, telecommunications and ancillary works for the new Toronto Paramedic Services multi-function station. 2. City Council grant authority to the Executive Director, Corporate Real Estate Management, or their designate, to serve and publish the Notices of Application for Approval to Expropriate the Property to forward to the Ontario Land Tribunal any requests for inquiries received, to attend the hearing(s) to present the City of Toronto's position, and to report the Inquiry Officer's recommendations to City Council for its consideration.
GL27.18adopted
Exhibition Place Hotel X Development - Phase 2 Lands
Following the completion of a successful Request for Proposal process held in 2007, the City of Toronto and the Board of Governors of Exhibition Place (the "Board"), collectively as landlord, executed a 49-year lease agreement with two options, each to renew for a 25-year term (the "Phase 1 Lease") with Princes Gate Hotel Limited Partnership (the "Phase 1 Tenant") for the development of a new hotel on the Exhibition Place grounds. The first phase of Hotel X opened for operations on March 20, 2018, with the hotel development consisting generally of a 750,000 square foot podium and 29-floor tower that includes 404 rooms, and at least 350 underground parking spots. Under the Phase 1 Lease, the Phase 1 Tenant had an option to lease certain additional lands to the west of the Phase 1 Lease lands for the development of second hotel tower. The Phase 1 Tenant exercised the option by written notice to the Board dated July 31, 2021. The proposed Phase 2 Hotel is permitted based on the approval of Council of the Phase 1 Hotel lease, which provided the Phase 1 Tenant with an option to develop a second hotel. However, as discussed below, the option under the Phase 1 Lease did not provide for the Performance Venue, now proposed by the Tenant for Phase 2. This report recommends that City Council approve entering into a new lease (the "Phase 2 Lease") between the City, as the landlord, and Lakeshore Princess West Limited Partnership (the "Phase 2 Tenant") for the development and operation of a hotel and performance venue on the Phase 2 Lands, based on the negotiated terms and conditions included in this report under Appendix A and Confidential Attachments 1 and 2, as approved by the Board, subject to obtaining the necessary City authorization, by adoption of Item EP20.1 at its meeting of October 29, 2021. The proposed second phase expansion of the Hotel X facility (the "Phase 2 Development") would be located to the west of Stanley Barracks on the south side of Princes' Boulevard, along the Toronto Waterfront at Exhibition Place, as shown in Appendix A - Schedule 1 (the "Phase 2 Lands"), and includes approximately 750,000 square feet of space comprised of: - A 400-room hotel (360,000 square feet) (the "Phase 2 Hotel"); - Underground parking of approximately 350 spaces (200,000 square feet); - A 6,600 to 7,000 seat auditorium-style entertainment performance venue (190,000 square feet) (the "Performance Venue"). CreateTO has reviewed the proposed deal and support the staff recommendations for City Council approval. Pending City Council approval of the recommendations in this report, a future Site Plan Application will be subject to review through City Planning and the approval of the Chief Planner and Executive Director, City Planning Division. City and Exhibition Place staff will complete the negotiations of the Phase 2 Lease and will work with the Phase 2 Tenant to develop a community engagement strategy, in consultation with the local Councillor.
The General Government and Licensing Committee recommends that: 1. City Council approve a new lease (the "Phase 2 Lease") between the City of Toronto (the "Landlord"), Lakeshore Princess West Limited Partnership (the "Phase 2 Tenant"), and The Board of Governors, Exhibition Place (the "Board"), for a term commencing on the earlier of: (i) commencement of the excavation of the Phase 2 Lands in accordance with the necessary excavation permits issued by the City; and (ii) 90 days after the issuance by the City of all required excavation permits, which term will end co-terminous with the lease for the Phase 1 Hotel X development (the "Phase 1 Lease"), and will be substantially on the terms and conditions set out in Appendix A to the report (November 19, 2021) from the Deputy City Manager, Corporate Services and the Chief Executive Officer, Exhibition Place and Confidential Attachments 1 and 2 to the report (November 19, 2021) from the Deputy City Manager, Corporate Services and the Chief Executive Officer, Exhibition Place, and such other and amended terms and conditions deemed appropriate by the Deputy City Manager, Corporate Services, the Chief Executive Officer, Exhibition Place and in a form satisfactory to the City Solicitor. 2. City Council approve, subject to the Site Plan Application review process developed for Exhibition Place by City Planning, the Phase 2 Tenant's design proposal for the Phase 2 Hotel and Performance Venue development as set out in the proposed design plan and situated on the Phase 2 Lands as provided for in Appendix A, titled "Terms and Conditions of Phase 2 Lease" to the report (November 19, 2021) from the Deputy City Manager, Corporate Services and the Chief Executive Officer, Exhibition Place; Appendix A, titled "Schedule 1: Phase 2 Lands" to the report (November 19, 2021) from the Deputy City Manager, Corporate Services and the Chief Executive Officer, Exhibition Place; Appendix A, titled "Schedule 1A: Site Plan of Leased Property" to the report (November 19, 2021) from the Deputy City Manager, Corporate Services and the Chief Executive Officer, Exhibition Place; and Appendix A, titled " Schedule 4: Conceptual Design of Development" to the report (November 19, 2021) from the Deputy City Manager, Corporate Services and the Chief Executive Officer, Exhibition Place. 3. City Council direct the Chief Executive Officer, Exhibition Place, in consultation with the Executive Director, Social Development, Finance and Administration and the Executive Director, Corporate Real Estate Management, to review the City of Toronto's community benefit initiatives and consider the inclusion of applicable components in the Phase 2 Development. 4. City Council direct that Confidential Attachments 1 and 2 to the report (November 19, 2021) from the Deputy City Manager, Corporate Services and the Chief Executive Officer, Exhibition Place remain confidential in their entirety and not be released publicly until the end of the term of the Phase 2 Lease, as they pertain to a proposed or pending acquisition or disposition of land by the City and the Board.
Staff recommendation as filed
The Deputy City Manager, Corporate Services, and the Chief Executive Officer, Exhibition Place, recommend that: 1. City Council approve a new lease (the "Phase 2 Lease") between the City of Toronto (the "Landlord"), Lakeshore Princess West Limited Partnership (the "Phase 2 Tenant"), and The Board of Governors, Exhibition Place (the "Board"), for a term commencing on the earlier of: (i) commencement of the excavation of the Phase 2 Lands in accordance with the necessary excavation permits issued by the City; and (ii) 90 days after the issuance by the City of all required excavation permits, which term will end co-terminous with the lease for the Phase 1 Hotel X development (the "Phase 1 Lease"), and will be substantially on the terms and conditions set out in Appendix A and Confidential Attachments 1 and 2, and such other and amended terms and conditions deemed appropriate by the Deputy City Manager, Corporate Services, the Chief Executive Officer, Exhibition Place and in a form satisfactory to the City Solicitor. 2. City Council approve, subject to the Site Plan Application review process developed for Exhibition Place by City Planning, the Phase 2 Tenant's design proposal for the Phase 2 Hotel and Performance Venue development as set out in the proposed design plan and situated on the Phase 2 Lands as provided for in Appendix A: Terms and Conditions of Phase 2 Lease; Appendix A - Schedule 1: Phase 2 Lands; Appendix A - Schedule 1A: Site Plan of Leased Property; and Appendix A - Schedule 4: Conceptual Design of Development. 3. City Council direct the Chief Executive Officer, Exhibition Place, in consultation with the Executive Director, Social Development, Finance and Administration and the Executive Director, Corporate Real Estate Management, to review the City of Toronto's community benefit initiatives and consider the inclusion of applicable components in the Phase 2 Development. 4. City Council direct that Confidential Attachments 1 and 2 to this report remain confidential in their entirety and not be released publicly until the end of the term of the Phase 2 Lease, as they pertain to a proposed or pending acquisition or disposition of land by the City and the Board.
GL27.19amended
Update on Outstanding Vehicle-for-Hire Directives
The Vehicle-for-Hire Bylaw (Toronto Municipal Code, Chapter 546, Licensing of Vehicles-for-Hire) came into effect in 2016 to establish a set of rules and regulations for taxicabs, limousines, and Private Transportation Companies such as Facedrive, Lyft and Uber. The bylaw modernized the City of Toronto's approach to regulation, and responded to the public's request for choice in regulated ground transportation options. The bylaw enables the Vehicle-for-Hire industry to provide quality service in a competitive market, while maintaining the City's municipal regulatory purpose of enhancing consumer protection and public safety. In 2019, staff completed a comprehensive review of the bylaw and as a result, Council adopted several amendments, including the creation of an Accessibility Fund Program, the introduction of additional data requirements, new mandatory training for all drivers, and an increase in the years of driving experience for all drivers from one to three years. This report outlines work completed since the 2019 review, and provides updates and next steps related to outstanding Council directives. It also provides the results of a third-party licensing fee review, and an updated Transportation Impact Study. With the onset of the COVID-19 pandemic in March 2020, the implementation of some 2019 bylaw amendments paused, as residents, businesses and the City responded to the health, social and financial effects of the pandemic. For example, the Vehicle-for-Hire industry continues to recover from the financial effects of the COVID-19 pandemic. The number of drivers in the industry has fallen, by almost 50 percent for Private Transportation Companies (from approximately 90,000 to 47,000) and 42 percent for the taxicab and limousine industries (from approximately 13,000 to 7,500). To continue to support its recovery, staff recommend maintaining the temporary 75 percent reduction on the Vehicle-for-Hire Accessibility Fund Program's regulatory charges, approved by Council in February 2021, for the year 2022. This recommendation will not affect current or future access to the Accessibility Fund Program by applicants, and will not have an effect on the delivery of accessible Vehicle-for-Hire service, due to the City's previous in-year budget adjustment. Based on a third-party licensing fee review, further reductions in licensing fees are not recommended. Vehicle-for-Hire licensing fees were determined to be reasonable, when compared to similar risk and/or administratively complex business licensing categories, and were within market rates, when compared to other jurisdictions. Council has also introduced a number of relief measures for the taxicab and limousine industries, including a 50 percent reduction on licensing renewal fees. If this reduction is maintained, meaning Council does not reinstate taxicab and limousine licensing renewal fees to be cost-recovery, then staff advise that the reduction should be extended to the Private Transportation Companies industry to avoid the characterization that Municipal Licensing and Standards is cross-subsidizing licensing fees. Municipal Licensing and Standards is actively working on steps to implement the driver training accreditation program. After pausing the implementation of the training program due to the effects of the COVID-19 pandemic, Municipal Licensing and Standards re-issued the call for third-party providers on November 9, 2021. Upon its closing on December 10, 2021, Municipal Licensing and Standards will review their applications in consultation with the Expert Panel (composed of interdivisional members) and then accredit approved training programs. It is anticipated that all drivers in the Vehicle-for-Hire industry will be trained by the end of 2022. On November 10, 2021, Council paused the issuance of new Vehicle-for-Hire and Private Transportation Companies driver licences until such time as the driver training accreditation program is established, and applicants have demonstrated completion of a driver training course. While staff have implemented Council direction, there are concerns that pausing the issuance of licences will have significant impacts on the industry, drivers, individual applicants and consumers, at a time when the focus is necessarily on the City's recovery efforts. A pause on licensing may have unintended effects on consumers by potentially reducing the number of drivers available and increasing wait times. For example, due to the significant decline in the number of Private Transportation Companies drivers, wait times have more than doubled since February 2020. It is anticipated that the licensing of new applicants will resume once the City has accredited training providers and applicants are able to complete an accredited driver training course, as well as meet all other licensing requirements, as part of their applications. Municipal Licensing and Standards will continue to accept renewal applications for existing licensees during this time period. After training programs are in place and available, Municipal Licensing and Standards will establish a reasonable date by which applicants for renewal must also demonstrate they have completed a course. The focus of the new training is to improve driver awareness of customer service issues, such as accessibility, the act of pick-up and drop-off, anti-racism and increased sensitivity. The City does not train drivers on core driving skills but instead utilizes criminal background and judicial matters checks, and weekly screening of driving abstracts to identify contraventions of the City's screening criteria (including convictions under the Ontario Highway Traffic Act). To further advance emissions reductions in the Vehicle-for-Hire industry, Municipal Licensing and Standards has partnered with the University of Toronto to undertake an emissions calculations and modelling project. The amount of greenhouse gas emissions generated by Toronto's Vehicle-for-Hire industry is currently unknown, particularly in comparison to other transportation sources such as personal vehicles. Establishing an emissions baseline for the industry is critical as the City considers the most effective policy options and initiatives to meet emissions reduction targets and goals set out by Council in TransformTO. In addition, a baseline analysis is critical to determining the most effective and equitable policy options, as some emissions reduction initiatives may have financial implications on drivers, and this is typically an industry of already low-wages. While the University of Toronto project is underway, Municipal Licensing and Standards remains committed to collaborating further with relevant stakeholders. It is recommended that Municipal Licensing and Standards lead, in consultation with the Environment and Energy Division and The Atmospheric Fund, an Electric Vehicle Working Group to discuss opportunities to support the electrification of the Vehicle-for-Hire industry, including considerations for equity and potential implementation challenges for any proposed advice. The results of this working group and the work of the University of Toronto will be considered as an input to policy recommendations that seek to reduce emissions from the Vehicle-for-Hire industry. The Transportation Impact Study was revisited in 2021 by Transportation Service's Data and Analytics Unit. The study explored trends since the last study was completed in 2019, including the effects of the COVID-19 pandemic on the Private Transportation Companies industry. It was determined that, at this time, there is insufficient evidence to suggest that additional measures are required to mitigate congestion, such as a cap on the number of Private Transportation Companies vehicles. In particular, the impact of the COVID-19 pandemic on traffic congestion and travel patterns in the City has been significant and requires continuous monitoring to understand how congestion levels recover and the role of Vehicle-for-Hire in the recovery. Although the Vehicle-for-Hire Bylaw requires taxicab brokers, limousine service companies, and Private Transportation Companies to submit trip data to the City, currently, only the Private Transportation Companies industry and one taxicab broker complies in a satisfactory manner. This data is crucial for the City to be able to make policies governing the whole Vehicle-for-Hire around accessibility, transportation planning, congestion management and environmental initiatives. Therefore, staff will explore taking further enforcement action to achieve compliance with the data collection and remittance processes. It is also recommended that the Private Transportation Companies driver application and Private Transportation Companies screening requirements be amended to clarify and streamline the current data collection and record management requirements. This report was prepared in consultation with Legal Services, Policy, Planning, Finance and Administration, Environment and Energy, and Transportation Services.
The General Government and Licensing Committee recommends that: 1. City Council amend Toronto Municipal Code Chapter 441, Fees and Charges, Appendix C - Schedule 12, Municipal Licensing and Standards to maintain, throughout 2022, the temporary 75 percent reduction on the Vehicle-for-Hire Accessibility Fund Program regulatory charges, approved by Council in February 2021. 2. City Council direct the Executive Director, Municipal Licensing and Standards, in consultation with the Interim Director, Environment and Energy and The Atmospheric Fund, to establish a Vehicle-for-Hire group, under the already established Electric Vehicle Working Group, that brings relevant stakeholders together to develop a strategy to accelerate emissions reductions and electrification of the vehicle-for-hire industry, including considerations for equity and potential implementation challenges for any proposed advice; the results of this work shall be considered by the Executive Director, Municipal Licensing and Standards as an input to the development of any requirements or programs that seek to reduce emissions in the Vehicle-for-Hire industry. 3. City Council direct the Executive Director, Municipal Licensing and Standards to set a goal of Net Zero for 2030 for vehicles for hire, and to align the plans for vehicle electrification and emissions reduction to achieve this goal. 4. City Council direct the Executive Director, Municipal Licensing and Standards to report back in the first quarter 2023 on recommended by-law updates and complementary programs to achieve the vehicle electrification and emissions reductions targets for the vehicle-for-hire industry, including outcomes of the proposed Vehicle-for-Hire group under the Electric Vehicle Working Group, and results of the third-party vehicle-for-hire emissions study, with implementation beginning by the end of 2023. 5. City Council amend Toronto Municipal Code, Chapter 546, Licensing of Vehicles-for-Hire to reflect the amendments to Private Transportation Companies driver application, and Private Transportation Companies screening requirements outlined in Attachment 1 to the report (November 16, 2021) from the Executive Director, Municipal Licensing and Standards. 6. City Council direct that the changes to Toronto Municipal Code Chapter 546, Licensing of Vehicles-for-Hire, and Toronto Municipal Code Chapter 441, Fees and Charges, come into force on January 1, 2022. 7. City Council direct the Executive Director, Municipal Licensing and Standards to establish a working group with representatives from across the taxi sector to understand and address any issues with data collection and submission. 8. City Council direct the Executive Director, Municipal Licensing and Standards to review the feasibility of freezing fees for the drivers currently not working due to the drop in ridership demand caused by the pandemic and to report the recommendations to the January 14, 2022 meeting of the General Government and Licensing Committee. 9. City Council direct the Executive Director, Municipal Licensing and Standards to require all Vehicle-for-Hire companies to submit comprehensive fare information to the city, including rate per ride and distance travelled, and the surge multiplier applied to both passenger fares and driver compensation. 10. City Council direct the Executive Director, Municipal Licensing and Standards to provide anonymized data to the public through the City of Toronto's Open Data Portal, such as provided by New York City and Chicago to reduce traffic congestion and greenhouse gas emissions and improve road safety, for all Vehicle-for-Hire trips, including time spent and distance travelled on each trip, by driver, with fares, broken down into the following but not limited to categories: a. cruising; b. en route; and c. passenger transportation portions, and closest pick up and drop off intersections as provided by the city. 11. City Council direct the Executive Director, Municipal Licensing and Standards to report back to Council in the First Quarter of 2022 with a plan for implementation and enforcement of the updated by-law to ensure compliance and the promotion of Vision Zero and road safety. 12. City Council direct the General Manager, Transportation Services to develop a framework for the vehicle-for-hire sector, supported by an independent report, to maximize the efficiency of the sector by matching active vehicles in service with demand, and balancing public policy priorities, including customer service, economic impacts on drivers, impacts on public transit, efforts to reduce traffic volumes, City policies such as TransformTO, ActiveTO, VisionZero, and our greenhouse gas reduction targets, and this framework therefore shall include, but not be limited to: a. public availability and competitive impacts across transportation sectors; b. equity and accessibility; c. measurement and optimisation of service for disabled passengers; d. environmental impacts, including environmental policies and imperatives, such as the congestion, greenhouse gas emissions, pollution and barrier impacts of transport provision; e. safety impacts, including but not limited to public safety, individual pedestrian, driver and road user incident costs, and any mitigation thereto; and f. any direct and associated socio-economic impacts, including the societal cost and benefits of such provision, as may include potential for and avoidance of monopolistic or anti-trust abuses as may result from excess market access, and/or uncontrolled pricing. 13. City Council direct the Executive Director, Municipal Licensing and Standards, to include in this framework, recommendations on the feasibility of applying a ratio of 1 vehicle to 100 population currently used in New York City with the fleet size being reached through attrition rather than driver deactivations. 14. City Council direct the Chief Planner and Executive Director, City Planning and the General Manager, Transportation Services to partner with the Toronto Transit Commission to study the impact of ride-hailing services on public transit, which builds on the City's 2019 report "The Transportation Impacts of Vehicle-for-Hire in the City of Toronto" and specifically studies: a. rides lost annually to ride-hailing since 2014; b. ride loss projections based on: i. anticipated growth of ride-hailing; and ii. changing rider concerns during and after the pandemic; c. the corresponding impact on fare revenue and, therefore, the Toronto Transit Commission operating budget; d. changes to traffic congestion, vehicle kilometres travelled (including commuting, cruising, on route and in-service time) by Private Transportation Company vehicles and corresponding effect on Toronto Transit Commission surface transit caused by the growth of ride-hailing apps; e. strategies and solutions to remain competitive in the mobility ecosystem when coming up against ride hailing companies; and f. the potential synergies with ride hailing companies that could drive mutual economic benefits.
Staff recommendation as filed
The Executive Director, Municipal Licensing and Standards recommends that: 1. City Council amend Toronto Municipal Code Chapter 441, Fees and Charges, Appendix C - Schedule 12, Municipal Licensing and Standards to maintain, throughout 2022, the temporary 75 percent reduction on the Vehicle-for-Hire Accessibility Fund Program regulatory charges, approved by Council in February 2021. 2. City Council direct the Executive Director, Municipal Licensing and Standards, in consultation with the Director, Environment and Energy and The Atmospheric Fund, to establish a Vehicle-for-Hire group, under the already established Electric Vehicle Working Group, that brings relevant stakeholders together to discuss opportunities to support the electrification of the vehicle-for-hire industry, including considerations for equity and potential implementation challenges for any proposed advice. The results of this work shall be considered by the Executive Director, Municipal Licensing and Standards as an input to the development of any requirements or programs that seek to reduce emissions in the Vehicle-for-Hire industry. 3. City Council direct the Executive Director, Municipal Licensing and Standards to consider aligning vehicle electrification and emissions reduction targets for the Vehicle-for-Hire industry with the most up-to-date targets for motor vehicles, as outlined in the TransformTO Net Zero Strategy and the Electric Vehicle Strategy. 4. City Council direct the Executive Director, Municipal Licensing and Standards to report back on a recommended evidence-based emission reductions strategy for the vehicle-for-hire industry, including outcomes of the proposed Vehicle-for-Hire group under the Electric Vehicle Working Group, and results of the third-party vehicle-for-hire emissions study, in the First Quarter 2023. 5. City Council amend Toronto Municipal Code, Chapter 546, Licensing of Vehicles-for-Hire to reflect the amendments to Private Transportation Companies driver application, and Private Transportation Companies screening requirements outlined in Attachment 1. 6. City Council direct that the changes to Toronto Municipal Code Chapter 546, Licensing of Vehicles-for-Hire, and Toronto Municipal Code Chapter 441, Fees and Charges, come into force on January 1, 2022.
GL27.20adopted
Toronto Licensing Tribunal 2020 Annual Report
In accordance with the Relationship Framework approved by City Council for the Toronto Licensing Tribunal, the Chair's 2020 Annual Report is being communicated to the General Government and Licensing Committee for information. The Toronto Licensing Tribunal (the Tribunal) is an independent quasi-judicial body comprised of seven citizens chosen by City Council for a four-year term. The Tribunal receives administrative support from the City of Toronto's Court Services Division. The Tribunal makes decisions about business licensing matters that are brought forward by Municipal Licensing and Standards, or at the request of a licensee or applicant, in accordance with the City of Toronto Municipal Code Chapter 545, Licensing, and Chapter 546, Licensing of Vehicles-for-Hire. In 2020, the Toronto Licensing Tribunal scheduled 156 appearances before a hearing panel. There were 52 hearing dates, which included ten In Person hearing dates, 40 Electronic Hearing dates and two written hearing dates. In addition, there were 5 pre-hearing dates; these resulted in 31 meetings between an applicant and Municipal Licensing and Standards. As indicated in the Toronto Municipal Code and the Relationship Framework for the Toronto Licensing Tribunal, the Annual Report contains recommendations of the Chair for improvements or changes to the Toronto Licensing Tribunal policies and procedures. There are two recommendations for 2020, which are similar to the ones made in the 2019 Annual Report.
The General Government and Licensing Committee received the Toronto Licensing Tribunal Chair's 2020 Annual Report, contained in Attachment 1 to the report (November 16, 2021) from the Executive Director, Municipal Licensing and Standards, for information.
Staff recommendation as filed
The Executive Director, Municipal Licensing and Standards recommends that: 1. The General Government and Licensing Committee receive the Toronto Licensing Tribunal Chair's 2020 Annual Report, as contained in Attachment 1, for information.
GL27.21received
OMERS will give a presentation to the Committee on the second semi-annual update for 2021.
The General Government and Licensing Committee received the presentation (November 30, 2021) from the Director, OMERS Sponsors Corporation and the Director, OMERS Administration Corporation for information.
GL27.22amended
Fleet Services' Report of the City of Toronto's Fleet Availability and Utilization Rates
The purpose of this report is to provide an update to the General Government and Licensing Committee on Fleet Services' actions of reducing vehicle and equipment downtime and minimizing the number of underutilized vehicles as requested by the General Government and Licensing Committee in the Fleet Services Division Overview on October 7, 2019 (Item 2019. GL8.1).
The General Government and Licensing Committee recommends that: 1. City Council request the General Manager, Fleet Services, in consultation with applicable City divisions, to make fleet utilization related data available on the City of Toronto's open data portal.
Staff recommendation as filed
The General Manager, Fleet Services recommends that: 1. The General Government and Licensing committee receive this report for information.
GL27.23adopted
The purpose of this report is to provide an update to the General Government and Licensing Committee (formerly Government Management Committee) on the collaboration between Fleet Services Division and Solid Waste Management Services Division to improve haulage call document development and determine if there is an opportunity to realize savings by taking advantage of bulk fuel purchase agreements. By adopting the audit recommendations in the Review of the Green Lane Landfill Operations - Management of Contracts Needs Improvement, City Council on July 23, 24, 25, 26, 27 and 30, 2018, directed the General Manager of Fleet Services to report to General Government and Licensing Committee on the possibility of realizing savings by taking advantage of bulk fuel purchase agreements relating to contracted haulage services.
The General Government and Licensing Committee received the report (November 12, 2021) from the General Manager, Fleet Services for information.
Staff recommendation as filed
The General Manager, Fleet Services recommends that: 1. The General Government and Licensing committee receive this report for information.
GL27.24adopted
Category Management and Strategic Sourcing Update Number 2
This report is to provide an update to the General Government and Licencing Committee in the fourth quarter on the contract with Ernst and Young to support Phase 2 of Category Management and Strategic Sourcing as requested by the City Council on December 16, 17, and 18, 2020. Considerable progress in the program has been made since the beginning of Phase 2 in January 2021. To date, the City has achieved confirmed benefits of $15.96 million through the application of a strategic approach to procurement. Further opportunities worth $43.26 million are in progress, with $26 million expected to be completed by end of 2021. Together, these represent $59.22 million in benefits, or 54 percent of the $110 million target set at the beginning of Phase 2. The City has an additional pipeline of opportunities that are yet to be started, that is expected to yield benefits of $39.10 million, bringing the total to $98.32 million. Apart from the $15.96 million of confirmed benefits, all the remaining benefits are an estimate and will need a concerted partnership with various divisions to refine and achieve the expected benefits. It is to be noted that the total benefits pipeline of $98.32 million is lower than the aspirational target of $110 million set at the beginning of Phase 2. The decline in the estimated benefits is due to a variety of reasons, including, but not limited to: - Reduced scope of work to be included in strategic sourcing by Divisions - Insufficient time to execute strategic sourcing approach due to urgent service delivery priorities - Divisional hesitation to different approaches for complex and high-spend service delivery projects - Resource constraints in the Divisions involved in strategic sourcing projects as well as Purchasing and Materials Management. Achieving the aspirational benefits target requires collaboration and partnership between Purchasing and Materials Management and the divisions responsible for the delivery of programs. It is envisaged that through the category management governance model, appropriate support will be generated on key strategies to achieve City's long-term capability uplift and procurement transformation goals. Overall Purchasing and Materials Management Division is on track to be able to continue with Category Management and Strategic Sourcing without the support of Ernst and Young by the end of the contract, post-May 2022.
The General Government and Licensing Committee received the report (November 15, 2021) from the Chief Financial Officer and Treasurer for information.
Staff recommendation as filed
The Chief Financial Officer and Treasurer recommends that: 1. The General Government and Licensing Committee receive this report for information.
GL27.25adopted
Decommissioning Traditional Fax Lines across City Divisions - Action Plan
This report is pursuant to City Council direction made at the May 2021 meeting for the City Manager, in consultation with the Chief Technology Officer, to draft a plan to phase out traditional telephone fax lines for City divisions by the end of 2021. Traditional fax machines continue to be used across all City divisions despite the availability of more modern forms of communication such as e-mail and instant messaging. The continued use of traditional fax lines carries extra costs, creates inefficiencies and can expose the City to regulatory compliance risks such as privacy or data breaches through unauthorized document access. The Technology Services Division has been consulting with other divisions in assessing the current state of traditional fax lines. The purpose of this report is to provide an overview of the action plan to systematically phase out traditional fax lines and implement a modernized virtual fax solution across City divisions. This plan will highlight the road map for the transition from current state (physical fax devices) to the future state (virtual fax services), based on best practices and experience of the divisions that have already and successfully transitioned to the virtual fax solution.
The General Government and Licensing Committee received the report (November 16, 2021) from the Chief Technology Officer, Technology Services for information.
Staff recommendation as filed
The Chief Technology Officer, Technology Services recommends that: 1. The General Government and Licensing Committee receive this report for information.